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PhD at UiT The Arctic University of Norway




To be able to get a position as doctoral fellow at UiT The Arctic University of Tromsø, you must be qualified for admission to the PhD program. If you get a doctoral fellow position, you are at the same time given preliminary admission to a PhD program. This page gives you information on your application for final admission.

 

Application

Within two months after starting a PhD position, you must apply for final admission to the PhD program in Science. For external PhD students, the application should be submitted as soon as possible after starting the position at the external employer.

The application must include the following:

  • The application form (use this document when you write your project description and plan)
  • The research project description signed by the applicant, all supervisors and Head of Department
  • Diplomas

 

Instruction component

Each PhD student must have an individual education plan (instruction component) including courses yielding a total of 30 credits.

Of these 30 credits 20‐27 credits must be within mathematical and/or subjects within of the field of natural science, 3‐6 credits in the field of ethics and philosophy of science and, if desired, 4-7 credits in tranferrable skills.

Please note that the recommended course in the field of ethics and philosophy of science is the course SVF-8600 “Philosophy of science and ethics” given by the BFE-faculty. Students wanting to attend this course have to apply directly to BFE faculty within the given deadlines: PhD courses BFE. You can also attend HEL-8040 given by the Medical faculty. You sign up for this course in the StudentWeb.

For students at the PhD Training School in Arctic Marine Geology and Geophysics, the courses GEO‐8144 Marine Geology and Geophysics Cruise and GEO‐8145 Workshop in Arctic Marine Geology and Geophysics are compulsory.

 

The courses that are included in the instruction component should normally be ordinary PhD courses at the institution or special curriculums.

The application is to be submitted to postmottak@nt.uit.no 



Instruction component


Signing up for PhD courses at the Faculty of Science and Technology

PhD students at UiT The Arctic University of Norway sign up for 8000 courses through StudentWeb. You will find information about how to register for the semester and sign up for courses here. You are not guaranteed enrollment to courses with restricted admission. If you have applied for admission to a restricted course you will be informed if you got admission or not after the deadline.

PhD students from other universities, applicants with a master’s degree or equivalent, or participants in the Associate Professor Programme must apply for admission to 8000 courses through SøknadsWeb.

 

External students must document their basis for admission

External students must remember to upload certified documentation of education, and if relevant, documentation of their status as a PhD student to SøknadsWeb. Confirmation of student status should be from your home University's student administration. Confirmation from your supervisor or copy of award letter is not considered as valid documentation.

 

Who can apply for admission to the 8000 courses The following students may apply for the 8000 courses, in order of priority:

  1. PhD students and research fellows at a PhD student research program at the University of Tromsø
  2. Participants in the Associate Professor Program
  3. PhD students and students at a PhD student research program at other universities
  4. People who have a minimum master's degree or equivalent, but are not admitted to a PhD program.

If there are more applicants than capacity, students will be given priority from the category 1 to 4. Please note that some courses may have additional admission requirements and/or priority keys. This would be stated in the course description for each course.

 

Special Curriculum

Special curriculums are approved by the Head of Department at the department responsible for the course. When the application has been approved, you can send the form to maren.l.andresen@uit.no

You will then be signed up for the course.

Application form

 

Transcript of record
Transcripts can be ordered via the StudentWeb. The transcript will be sent by mail to your registered term address. Make sure to check/update your semester address before ordering the transcript

 

Course overview Below you will find an overview of the 8000-courses at the NT-faculty. The courses are not necessarily given in a regular interval. For additional information about each course, please see the course catalouge.

 

Application for recognition of external PhD courses

National and international research training courses may be included in the individual instruction component, provided they have been evaluated by a relevant research environment in respect to scope and level.

 

Applications for approval shall be submitted to the Committee for Research Training.

The approval requires:

‐ Confirmation from the supervisors that the course is relevant and may be a part of the individual instruction component

‐ Documentation of the teaching arrangements:

It must be documented that the course is on PhD level. In the event that the scope of the course is not expressed in credits (ECTS), an overview of the number of hours used to complete the course must be attached; one credit is equivalent to approx. 25‐30 hours of work; documentation of successful completion of testing of knowledge, e.g. examinations, essays.

Incomplete applications will be returned.

 

All applications to the Committee for research training is to be sent to: postmottak@nt.uit.no

 

Application for final approval of the instruction component:

All PhD-students must apply to have the instruction component finally approved by the Committee for Research Training prior to submission of the thesis.

Final approval of the individual instruction component - Application form

Progress report


Every year PhD students and their supervisors are obligated to submit a progress report. The purpose of this progress report is to uncover possible problems that might exist between the student and the supervisor, to uncover deviation from the work schedule and to provide feedback in general. The progress report is done electronically.

PhD students and supervisors report independently of each other.

PhD students submit the report via StudentWeb.

The deadline for students is February 1

Supervisors submit their report using the form found on the right.

Supervisors send their report to postmottak@nt.uit.no

The deadline for supervisors is February 14 2020

 

Midterm evaluation


The Committee for Research Training at the Faculty of Science and Technology, UiT, has with effect from 22 June 2019 introduced a system of midway evaluation for students admitted to the PhD programme in Science.

The system was introduced as a requirement for PhD students admitted to the programme after the date it came into effect, and may also be arranged for students admitted before this date.

All students admitted after 22 June 2018 are to complete the midway evaluation when they are at the midway point of the programme. 

The responsibility of implementing the midway evaluations lies with the departments. The students will receive a comprehensive response to the work on their PhD projects.

 

Guidelines for midterm evaluation

Application for leave of absence and right to study


Leave of absence:

Leave of absence as pregnancy, illness etc. (PhD regulations, section 13) is automatically granted for PhD students, but it must be documented before we can register a new end date. Documentation include confirmation from NAV, hospital, employer e.g. that shows the period (and if so, percent of working time in the period).

The documentation is to be sent to: postmottak@nt.uit.no

 

Right to study:

In the event that the candidate does not complete the PhD study within two years over and above the nominal length of study (normally equal to the employment period), the candidate have to apply to the Committee for Research Training for an extended right to study. Such an application must include the grounds for the delay and a plan for completing the program, and must be signed by the PhD student and his/her supervisors.

Please note that such an application only regards prolongation of the agreement period, and not prolongation of research fellow positions and salary. To prolong your period as research fellow, please contact your department, as this concerns your employment and not your study.

The application is to be sent to: postmottak@nt.uit.no

Grants


Transition grant:

Transition grants are announced and processed by the Committee for Research Training at the Faculty of Science and Technology.

The grant is intended for qualified researchers who have defended their thesis or have received a positive evaluation of their thesis at the Faculty of Science and Technology within the last 9 months. Applicants who have not submitted their thesis will not be considered. As a general rule, the scholarship will cover the salary for a period of at least 6 months after the defence, where 3 months are covered by the Faculty and 3 months by the applicant's department. 

The grant is intended for researchers awaiting clarification regarding Post Docs/Researcher positions at UiT. It must be stated in the application for which position(s) you are awaiting clarification, or if you plan to apply/have applied for funding from e.g. NRC, EU or other sources of funding.

Each department will rank and prioritize their applicants, and must confirm that they are willing to cover their salary for 3 months or more. The application should include recommendations from the head of your department and supervisor, which should include reasons for the applicant based on particular qualifications, research direction and long-range plans for the departments.

 The Committee for Research Education will distribute the grants between the applicants based on following criterias:  

- recommendations from the head of department and supervisor/research group

- total time duration of the PhD study

- how the project fits with the Faculty's strategy

 

The departments are entitled to decide how the grant is combined with other fundings.

The electronic application including attachments should be sent to: postmottak@nt.uit.no


Application deadline: There are 2 set deadlines each year - 15 May and 15 November.

 

Funding for staying abroad:

This scholarship is for PhD student at the Faculty of Science and Technology with UiT as their employer and PhD students who are financed from Sources without the possibility of travel grants. The grants is not given to students with funding from the Norwegian Research Council or other Sources of external funding which could potentially have yielded a travel grant.  

 

Information about the application

Application form

 

To the right you can find information regarding the application and the application form. Please read the information carefully before you apply. It is important to attach all documents asked for. The application including the attachments is to be sent to postmottak@nt.uit.no

 

Deadline for application: 1 October 

The scholarships rules and rates are identical to the rules and rates applicable for permanent scientific staff at UiT on sabbatical year. Since all internal PhD students have teaching load, the department must be noted well ahead about plans to stay abroad.

 

Grants for research courses and research education:

The Faculty of Science and Technology announces grants that can be used for supporting departments in arranging national research courses at the faculty, or to support travel costs for the faculty’s PhD students to participate in national or international courses included in the individual curriculum.  The grants are distributed by the Committee for Research Training based upon applications from the departments and the PhD students.

The grants are distributed to support:

  1. 1. Departments arranging national research courses
    Application deadline: 15 March
    Departments arranging national research courses may apply for grants to cover the expenses for inviting external lecturers.

 

  1. PhD students at the faculty attending external research education.  
    The course must give credits and be included in the individual instruction component for the PhD study.
    Application deadlines:
  • 15 March
  • 15 June
  • 15 November


The applications from the PhD students are decided after each application deadlines.  The student must apply to have the courses included in the instruction component if it has not already been preapproved.

The Faculty does not support travel to research seminars or conferences, as contributions such as posters or presentations are not approved as part of the individual instruction component for the PhD education.

The grant may cover the travel and accommodation (most inexpensive way). Allowance for board is not covered.

The grant does not cover courses at other universities if similar courses are given at UiT - The Arctic University of Norway.

Along with the application, the student must include a confirmation from the supervisor that the course is relevant and if a similar course is given at UiT or not.

 

The application must include:

  • Budget - cheapest travel and accommodation.
  • Confirmation from supervisor about the relevance of the course and if a similar course is given at UiT
  • Course description stating the scope and the level of the course

The application must be submitted to postmottak@nt.uit.no

The language of preference for a PhD thesis in science is English.

Decisions relating to whether two or more students may present a joint thesis must be decided on a case by case basis by the Committee for Research Training upon a proposal from the research group in question.



Munin is UiT's open access archive for academic and research related material. The university offers all students the opportunity to publish their doctoral thesis or parts of it in this archive. Whether you want your thesis published in Munin or not, all doctorial theses at the Faculty of Science and Technology are to be submitted electronically through the Munin portal.
There is no deadline for submitting your thesis. You can save and exit the portal during the submission process and continue later on. Your application for evaluation will not be registered before you complete the submission.

 

This is a checklist of what you have to remember when submitting your thesis:                        

  • You will find the Munin portal for submitting your thesis here. Use your username and password at UiT. Contact orakel@uit.no if you need assistance. You must apply to have your instruction component finally approved prior to submission. The application form is found here. Send the application to postmottak@nt.uit.no
  • Please use UiT's templates for front pages. The front page must include both the name of the Faculty and the Department.
  • The thesis should be submitted as one .pdf file. If you need assistance with this, contact the Munin staff at: munin@ub.uit.no, or phone 776 46255/776 44950. You have the sole responsibility for making sure the pdf file you submit in Munin is complete. When you have submitted your application for evaluation there will be no access to change the pdf. 
  • You have to submit a popular scientific summary of your thesis through Munin. The summary has to be written in English. 
  • In Munin you have to state that you have the permission from co-authors to publish your thesis and, if relevant, permission to use copyrighted illustrations. These permissions must be obtained beforehand.
  • For co-authored works, a statement describing the nature of the student's contribution(s) signed by the student and the main supervisor must be sent to postmottak@nt.uit.no.
  • Your will receive a letter from the faculty administration regarding the evaluation committee, and you will be given the opportunity to give written comments on the proposal within five days of receiving notice.

 

After this the administration at Faculty of Science will send the thesis to the evaluation committee.

 You will receive notive if the thesis is worthy of public defence and the committees evaluation report approximately 24 days prior to the public defence.

 If the thesis is found worthy of public defence, there are some practical things regarding printing, trial lecture and public defence that have to be prepared:

 

  • Together with the letter from the faculty administration, you will receive two ISBN numbers for your thesis. One is for the printed version (this number has to be printed on the back page of your thesis), and one for the electronic version in Munin. 
  • You have to arrange to have 50 copies printed. UiT has an agreement with Andvord Grafisk AS. The department will cover 4200 NOK of the costs. You have to send your thesis to ag@andvord.no to get an estimate of the costs. When you receive information about the costs, you have to get a requisition (contact okonomi@nt.uit.no) and return this to Andvord.
  • 8 printed copies have to be delivered to the faculty administration for distribution to the libraries.The thesis will be published in Munin after the public defence, unless you reserved against publication when submitting your thesis in Munin. The thesis will not be published if the evaluation committee finds the thesis not worthy of defence. Munin follows the rules and agreements with journals concerning publishing articles. They will make sure there will be no conflicts of interest with journals or publishers. When submitting you can also stress parts of the thesis that cannot be openly available in Munin.
  • A submitted thesis may not be withdrawn before the evaluation committee has determined whether or not it is worthy of public defence. The candidate may nonetheless apply to the faculty for permission to correct formalities in the submitted thesis ("errata"). The application must specify in full all errata to be corrected. The application is to be submitted no later than four (4) weeks before the committee’s deadline for returning their recommendation (which is 24 days). Thus, the errata must be applied for 7 weeks and 3 days before the defence. It is only possible to apply once.
  • The title of the trial lecture will be sent to you two weeks (10 working days) before the lecture takes place. The trial lecture should last no longer than 45 minutes.
  • The trial lecture and public defence should normally be held in the language in which the thesis is written.

 

 If you have other questions concerning the practical circumstances regarding submission and public defence, please contact us.

 







Application for admission to the PhD programme in the Faculty of Health Sciences


Apply for admission here.

Admission requirements

To be qualified for admission to the PhD programme, you must have a master's degree with good results.

The PhD programme is a 3 year full time study programme. To be admitted to the PhD programme, you  need to have funding for the entire period (3 year full time), generally as salary at the level of salary and operating funds, infrastructure and overhead for a PhD position.

For more informastion regarding admission requirements see Regulations concerning the degree of Philosophiae Doctor (PhD) at the University of Tromsø - The Arctic University of Norway (UiT)

Attatchments to the application

  • Project description
  • Milestone schedule/Time schedule for the project
  • Written assessment of the projects feasibility within the time frame by the main supervisor
  • Copy of diploma
  • Documentation regarding your funding

Possible other appendices:

  • Approval from REK, NSD or other bodies. A plan for the application process if approval has not yet been given
  • If the time you spend on the project in the funding period varies a lot, you must include a funding plan showing the percentage of your working hours that will be used for your doctoral project per year/semester
  • If you will be working in a clinic etc. in addition to your studies, you must enclose a confirmation from your manager that at least 50 per cent of your time will be set aside for the research project
  • If you plan to use a language other than English in your dissertation, you must enclose an application to do so
  • If you plan to take courses at other universities as part of your training, you must enclose a print-out of the course description (from the website)

  

 

Proof of English proficiency

You must include dokumentation of your knowledge of English if you do not have the Norwegian Higher Education Entrance Qualification. For more information, see Proof on English proficiency - Master's Programmes. 

 

Project description

The project description has to be written by the following template and be maximum 10 pages long.

The project descriptions shall also comply with section 8 of the Regulation relating to organisation of medical and health research. Research protocol

This implies that the project description shall at a minimum specify:

  • project manager
  • a scientifically compiled project schedule including specification of the project's scope, basis, methods, substantiation that the chosen study design may provide an answer to the research question and the estimated time frame for the project
  • a description of how personal health data will be treated, including from where the health data will be collected and if the data will be transferred or shared with countries outside the EEA
  • a description of how human biological material will be collected, and if the material will be transferred to other parties or abroad
  • an assessment of ethical challenges related to the research involved in the project, particularly a risk-benefit analysis for participants in the research project
  • sources of financing, interested parties and dependencies, including any financial issues that the researchers and the research participants  may have related to the research project in question 
  • a plan for the publication of results, and information on any possible extended use, including commercial use of the research results, data or biological material

If project descriptions from major research applications are enclosed with the application for admission to a PhD programme, the project description must detail what the student is to do in their project.

 

Milestone Schedule/Time Schedule

Enclosed to the application there has to be a milestone schedule/time schedule of the research project. You'll find a template for the schedule here:

Milestone schedule for research projects - 3 years (full time)

Milestone schedule for research projects - 4 years (part time)

Milestone schedule for research projects - 6 years (part time)


Written statement form the proposed main supervisor

A written statement from the proposed main supervisor has to be included upon application for admission. It shall contain 1) a written assessment of the projects feasibility within the timeframe, and 2) a confirmation that the project description is quality assured by the supervisory team and is a joint product, as stated in the application.

 

Copy of diploma

We need a copy of the entire diploma, not just the front page. If the diploma is not in Norwegian or English, a diploma supplement or translation of the diploma must also be enclosed. If you have taken your degree at the University of Tromsø, you do not need to enclose your diploma. Authorisation is not recognised as a confirmation of a degree. If you have a diploma from abroad, you should also enclose a completed authorisation form from NOKUT that we can use in case we need NOKUT to assess your education. You can find the authorisation from here.

 

Schedule and funding

It is important that section 5, schedule and funding, is filled in correctly. The information filled in here determines your period of study.

 

Individual education plan

Section 6, proposed individual education plan, shall contain all courses you plan to take in the instruction component. The instruction component shall consist of a total of 30 credits, and contain all of the programme's compulsory courses.

It is redundant to set up a plan for the instruction component that exceeds 30 credits. You can take courses not included in your plan for instruction component if you wish. These courses will however not show on your final diploma.

The compulsory courses in the Faculty of Health Sciences are:

  • HEL-8040 Theory of science, research ethics and research design
  • HEL-8004 Allmennrettet og vitenskapelig forskningskommunikasjon ("General and academic communication of research." It is recommended that you wait to the third semester of the programme to take this course)

N.B. previously the course HEL-8010 Research Ethics and Theory of Science was compulsory instead of HEL-8040. If you have already passed HEL-8010, you don't have to take HEL-8040 but your instruction component will have to include a minimum of two ECTS from courses in research methodology. 

For more information regarding elements that can be approved in the instruction component see The formal part of the PhD study.

Also remember to include a plan for your project under this section.

Application for final admission to the PhD programme in the Faculty of Health Sciences - Doctoral Research Fellows employed by the University


 Apply for admisson here.

Appendices to the Application

  • Project description
  • Milestone schedule/Time schedule for the project
  • Written assessment of the projects feasibility within the time frame by the main supervisor

 Possible other appendices:

  • Approval from REK, NSD or other bodies. A plan for the application process if approval has not yet been given.
  • If you plan to use a language other than English in your dissertation, you must enclose an application to do so.
  • If you plan to take courses at other universities as part of your training, you must enclose a print-out of the course description (from the website)

 

 

Project description

The project description has to be written by the following template and be maximum 10 pages long.

The project descriptions shall also comply with section 8 of the Regulation relating to organisation of medical and health research. Research protocol

This implies that the project description shall at a minimum specify:

  • project manager
  • a scientifically compiled project schedule including specification of the project's scope, basis, methods, substantiation that the chosen study design may provide an answer to the research question and the estimated time frame for the project
  • a description of how personal health data will be treated, including from where the health data will be collected and if the data will be transferred or shared with countries outside the EEA
  • a description of how human biological material will be collected, and if the material will be transferred to other parties or abroad
  • an assessment of ethical challenges related to the research involved in the project, particularly a risk-benefit analysis for participants in the research project
  • sources of financing, interested parties and dependencies, including any financial issues that the researchers and the research participants  may have related to the research project in question
  • a plan for the publication of results, and information on any possible extended use, including commercial use of the research results, data or biological material

If project descriptions from major research applications are enclosed with the application for admission to a PhD programme, the project description must detail what the student is to do in their project.

Milestone Schedule/Time Schedule

Enclosed to the application there has to be a milestone schedule/time schedule of the research project. You'll find a template for the time schedule here:

Milestone schedule for research projects - 3 years (full time)

Milestone schedule for research projects - 4 years (part time)

Milestone schedule for research projects - 6 years (part time)

 

Written statement form the main supervisor

A written statement from the main supervisor has to be included upon application for admission. It shall contain 1) a written assessment of the projects feasibility within the timeframe, and 2) a confirmation that the project description is quality assured by the supervisory team and is a joint product, as stated in the application.

 

 

Individual education plan

The proposed individual education plan must contain all courses you plan to take in Your instruction component. The instruction component shall consist of a total of 30 credits, and contain all of the programme's compulsory courses.

It is redundant to set up a plan for the instruction component that exceeds 30 credits. You can take courses not included in your plan for instruction component if you wish. These courses will however not show on your final diploma.

The compulsory courses in the Faculty of Health Sciences are:

HEL-8010 Research Ethics and Theory of Science (It is recommended that you take this as soon as possible. We will launch a new course in autumn 2019 that will replace HEL-8010. You do not have to include 2 ects in qualitative or quantitative methods in addition if you take this new course)

HEL-8004 Allmennrettet og vitenskapelig forskningskommunikasjon ("General and academic communication of research." It is recommended that you wait to the third semester of the programme to take this course)

2 ects in qualitative or quantitative methods

For more information regarding elements that can be approved in the instruction component see The formal part of the PhD study in subsection 4.2.4.

Also remember to include a plan for your project under this section.

Supervision


The supervisors responsibilities

You should have regular contact with your supervisors.

Your superviros should:

  • give you advice on the formulation and delimitation of topics and problems
  • discuss and assess hypotheses and methods
  • discuss results and their interpretation
  • discuss the conception and implementation of presentation (including organization, language, documentation, etc.)
  • assist in finding relevant literature and data such as available through libraries and archives
  • provide supervision in realtion to ethical questions connected to the thesis

 

Your supervisor is also obligated to:

The supervisors are responsible for facilitating the student´s regular participation in the research environment. 

In addition the supervision is governed by "The Agreement upon admission to doctoral program at the University of Tromsø" which covers the student, supervisors and department.

 

Change of supervision

You have to apply to the faculty if you wish to change supervisor during the PhD study programme. You apply for change in supervision through our web based application form . Remember to log on using you Feide username end password. Please uppload a verification from all supervisors confirming that they agree of the changing of supervisor(s) - (email from supervisor or other written confirmation).

Midway assessment PhD students at the Faculty of Health Sciences


Adopted by the Program Board for PhD education at The Faculty of Health Sciences 13.12.2017

 Contents
- In general about the midway assessment
- Time for carrying out
- Appointment of the committee
- The student´s tasks before the assessment
                - Self report form
                - Documents to the assessment committee
- Midway assessment – assessment seminar
                   - Student´s presentation
- The tasks of the assessment committee
- Follow-up after the midway assessment

 

In general about midway assessment

The midway assessment shall provide the student and supervisor with an independent assessment -  
evaluating whether the student has adequate progression to complete the PhD education according to schedule. The student shall receive specific feedback on his/her work so far, and get suggestions for the further work. The midway assessment provides the department with an opportunity to discern students that need structured follow-up. It is expected that such an assessment will improve the progress of the project, and increase the likelihood that the student completes the course of study within prescribed time.


The midway assessment for PhD students at the Faculty of Health Sciences at UiT – The Arctic University of Norway is introduced in spring 2018 and applies to all students admitted to the PhD program from 1.1.2018. Completed midterm assessment is a prerequisite for being allowed to defend the thesis.

For students that have been admitted before 1.1.2018 the supervisor and the student in deliberation with the head of the department will determine if it is appropriate to carry out a midway assessment. For these students the evaluation will not be a prerequisite for being allowed to defend the thesis.

 

Time for carrying out the assessment

The midway assessment shall be carried out 15-18 months after the start of the PhD study. If the student works part time with the PhD, it is to be adjusted for this when the decision is made about the date for the midway assessment. The date can also be adjusted if the student has or has had leave of absence. Apart from this, it is not possible to postpone the midway assessment.

 

The student shall be informed about the date and the composition of the committee at least two months in advance.

 Appointment of the evaluation committee

The main supervisor is responsible for suggesting an evaluation committee that consists of two members. The committee members should be academic staff at UiT, and at least one member must be employed at UiT. If an external member is to be used this must be approved by the department. Costs connected to the external member is charged the department. Further, the committee members must have a PhD and be familiar with the student´s field of work. They must not be involved in the student´s project and must be impartial.

 

The head of the department appoints the assessment committee. The members of the assessment committee are obliged to examine all the documentation that is sent to them ahead of the midway assessment.

 

The student´s tasks before the assessment

Three weeks before the assessment seminar the student shall send a filled out form, with attachments, to the administration.

The self-report form contains:
- Progress of study
- Progress regarding the instruction component
- List of published and planned articles
- List of retrieved approvals (if relevant)

The self-report form is sent with the following attachments:

- Initial project description for the PhD project
- Initial and, if any, revised milestone plan
- Published articles and any manuscripts in progress
- Progress report of the PhD project until the midway assessment (2-4 pages)
           - The departments may specify further requirements to the contents of the progress report
- Plan for the rest of the PhD project (1-2 pages)
- Copy of approvals where relevant

 

The committee will also receive an overview of the committee´s tasks and the form for the evaluation from the administration no later than 2 weeks ahead of the seminar.


The midway assessment – the evaluation seminar

The participants of the assessment seminar is the student, supervisors and the assessment committee. The seminar can be carried out by using video conference if it is deemed appropriate.


The seminar is held in English or in a Scandinavian language.


The seminar starts with a conversation between student and the committee (without supervisors present). They will discuss any problems connected with the project, supervision, the academic environment or other factors that affect the carrying out of the PhD project.

Then there will be a conversation between the team of supervisors and the committee (without the student present). They will discuss the future plans for the course of study, the structure of the supervision and any factors that affect the carrying out of the PhD project.

Then the student will give a 20-30 minute presentation based on the recommendations referred to below.

- A summary of his/her own project
- Progress instruction component
- Assessment of factors of risk in the project
- Further work with the project and how to achieve the goals

 

After this follows a joint discussion between student, team of supervisors and the assessment committee.

The theme for the discussion shall be the following:

- Progress according to plan
- Hypothesis
- Chosen methods
- Preliminary results
- Presentation of the results
- The student´s academic skills
- Coherence of the work that has been done
- The scope and structure of the supervision
- Suggestions for improvements/changes in the project
- Themes connected to the conditions of cooperation with the supervisor(s)

The total scope of the assessment seminar is 90 minutes.

 

The tasks of the assessment committee

Referring to the submitted documents and the assessment seminar the committee shall assess:

- If the instruction component and the progress of the project is according to the plan
- The student´s knowledge of the field, specifically for the project, and for the field in general
- The student´s knowledge of methods of research, specifically for the project and for the field in   
   general
- If all the approvals have been obtained (for projects where it is relevant)
- The student´s academic independence
- The student´s understanding of scientific thinking
- The student´s ability to present, analyze and assess findings of research
- Understanding of priorities/adjustments due to delayed progression


After the discussion the committee shall fill in and sign a record of evaluation for the midway assessment. The student´s achievement at the midway assessment is to be evaluated as satisfactory or not satisfactory.

The committee shall describe needs for follow-up and provide advice for further work with the PhD project, in the record of evaluation.

The record of evaluation is sent to the administration at the end of the term.

 

Follow-up after midterm assessment

The administration registers that the midterm assessment has been carried out. The department shall go through all reports from midway assessments. The responsibility for follow-up of students is placed with the department where the student is affiliated.

Students that the committee deems to need follow-up shall have a meeting with the department and the team of supervisors within one month after the midterm assessment seminar. A written plan for further progress aiming to complete the dissertation shall be drawn up. New status for the progress of the project is delivered in writing to the head of department six months after the assessment seminar. The rapport is potentially assessed according to section 24 and 25 of the PhD regulation.

Supervision problems - Conflict Counselling Board


Sometimes conflicts between PhD students and supervisors arise. If the conflict is of such nature that it threatens completion the PhD degree, or could represent a serious delay the project, the Faculty of Health Sciences offers help to solve the conflict through the Conflict Counselling Board.

PhD students may report conflicts to the board via their Head of Department. Supervisors may also report conflicts via the Head of their research group or Head of Department.

The board consists of these members until august 2020: Ingunn Skre and Christen Peder Dahl

Meetings

The Conflict Counselling Board meets the involved parties separately and as a group. The Head of research group will also participate in the group meeting. The PhD student is allowed to bring a second person. Both PhD student and supervisor are given the opportunity to inform the board about the conflict, and the Head of the research group is allowed give supplementary information. The board will then come up with a possible solution to the conflict and a proposed time schedule for the rest of the PhD period.

Proposed time schedule

The proposed time schedule shall:

- include a plan with milestones for the rest of the PhD project
- include a proposal for new supervisors when the supervision agreement ends, so the PhD student will be secured supervision for the rest of the PhD projectadvise about compensation of lost time due to the conflict


If  the Conflict Counselling Board is not able to find a solution to the conflict, a report will be sent to the Research, Education and Communication Section for further follow-up.

Instruction component


Click here to apply for approval of elements with our online form (Choose FEIDE login-option)

The ph.d.-program has a total scope of 180 ECTS. The thesis is 150 ECTS and the rest (30 ECTS) we generally referred to as the instruction component. The instruction component includes compulsory courses and elective courses.

In order to graduate from our ph.d.-program you have to complete all the programs compulsory courses.  Elective courses have to be completed according to the programs regulations.

As soon as possible after completing 30 ECTS email us and let us know. You will need a written confirmation from us that your instruction component is completed prior to submitting your thesis.

Compulsory courses (10 ECTS)

  • HEL-8040 Theory of science, research ethics and research design
  • HEL-8004 Allmennrettet og vitenskapelig forskningskommunikasjon

Students who already completed HEL-8010 do not need to take HEL-8040 if they have a minimum of 2 ECTS research methods in addition to HEL-8010 in their instruction component.

We recommend that you take HEL-8004 in the third semester.

A course in reseach animals is mandatory if you use reseach animals in your project. The course must be completed during the first year of your study.

Elective courses (20 ECTS)

Elective course is most commonly ph.d.-courses from UiT, ph.d.-courses from other universities, scientific presentations, or research stays abroad.

 

Ph.d.-courses from UiT

Ph.d.-courses from UiT can be added to your education plan directly in studweb. Please email us if you are having trouble finding your course on the list.

See subsection 4.2.5 for planning what courses to do when.  (The list in studentweb might not always be accurate for more than one year ahead in time.

Always check the course description for any overlapping content with other courses.

 

Ph.d.-courses from other universities

The following criteria have to be met:

  • The course have to be a ph.d. –level course (not available for master students)
  • It should be by or in affiliation with a university/university college
  • You need the grad C or better

Link to application form: Application Form. Log in with Feide. You can apply for approval before (recommended) or after you take the course. You can also email us at phd@helsefak.uit.no.

Documentation:

Ph.d-courses from outside of UiT must be documented with course certificate, course description, and sometimes time table and list of syllabus. You normally don’t need a course certificate when applying for approval of a Norwegian course if you allow us to retrieve grade information from other universities.

 

Presentations

Presentation at a national conference yields 1 ECTS. A presentation at an international conference yields 2 ECTS. Popular science presentations grants a maximum of 2 ECTS. Your instruction component is limited to 3 ECTS from dissemination work.

Documentation:

  • Please attach a participation list/written confirmation from the conference organizers or similar
  • The actual presentation (powerpoint or poster)
  • Link to the conference website

Application form HERE.

Research stay abroad:

Apply for approval of here. (choose FEIDE-login)

You may be granted ECTS from research stays abroad depending on the duration. You earn 1,5 ECTS per week. The shortest stay you can apply to include in your instruction component is two weeks, the longest is four weeks. You cannot get credits for a research stay in your home country. Documentation should be a confirmation letter from the institution that details time and place. The letter should also include a short description of your work at the institution.

For more detail and other options, see our regulations section 15.

PhD courses at the Faculty of health sciences


Phd courses next semester

You will find course information and how to apply for the PhD courses the autumn semester 2020 here: Course catalouge PhD UiT

 
PhD courses at the faculty the next two years

 

Autumn 2020


HEL-8042
Qualitative methodology and methods in health researchs: Lectures 27.10-28.10, 9.2-10.2 og 20.4-21.4, Exam 22.4-6.5
HEL-8043 Analytical strategies in qualitative data analysis: Lectures 22.9-24.9 og 3.11-5.11, Exam 5.11-19.11
HEL-8004 Allmennrettet og vitenskapelig forskningskommunikasjon: Lectures norwegian course 16.9-18.9, Lectures english course 2.10-4.10

HEL-8003 Mixed Models

HEL-8040 Theory of science, research ethics and research design
HEL-8013 Epidemiology - Deeper Understanding: Lectures 7.9-9.9, 6.10-8.10 og 4.11-6.11
HEL-8018 Introduction to Randomized Control Trials (RCT): Lectures 7.9-9.9, Exam 14.9-12.10
HEL-8024 Quantitative Research Methods
HEL-8026 Scientific Writing and Publishing in Health Science: Lectures 27.10-29.10, Exam 29.10-26.11
HEL-8031 Systematic Reviews: Lectures 10.9-11.9, Exam 14.9-12.10
HEL-8034 Preclinical PET and Complementary Methods in Small Animal Molecular Imaging
FAR-8043 Nanomedicine and Nanotechnology
FAR-8311 Avansert analytisk kjemi 2, 5 studiepoeng
FAR-8312 Avansert praktisk analytisk kjemi 2, 5 studiepoeng
MBI-8007 Molecular and Clinical Aspects of Cancer - Block 1

 

Spring 2021

HEL-8002 Logistic Regression and Statistical Analysis of survival data, 3 ects
HEL-8004 Allmennrettet og vitenskapelig forskningskommunikasjon, 3 ects
HEL-8014 Course in Experimental Animal Science for Researchers, 6 ects
HEL-8020 Analyse av registerdata i forskning, 2 ects
HEL-8024 Quantitative Research Methods, 3 ects
HEL-8030 Applied Linear Regression Analysis, 3 ects
HEL-8034 Preclinical PET and Complementary Methods in Small Animal Molecular Imaging, 8 ects
HEL-8040 Theory of science, research ethics and research design, 7 ects
HEL-8041 Researching disability, 5 ects
MBI-8006 Molecular and Clinical Aspects of Infection, Inflammation and Immunity, 3 ects
MBI-8008 Molecular and Clinical Aspects of Cancer, block 2, 10 ects

 

Autumn 2021

FAR-8043 Nanomedicine and Nanotechnology, 15 ects
FAR-8311 Avansert analytisk kjemi 2, 5 ects
FAR-8312 Avansert praktisk analytisk kjemi 2, 5 ects
HEL-8004 Allmennrettet og vitenskapelig forskningskommunikasjon, 3 ects
HEL-8013 Epidemiology - Deeper Understanding, 9 ects
HEL-8018 Introduction to Randomised Control Trials (RCT), 2 ects
HEL-8023 Genomics in Clinical and Biomedical Research, 5 ects
HEL-8024 Quantitative Research Methods, 3 ects
HEL-8026 Scientific Writing and Publishing in Health Science, 2 ects
HEL-8031 Systematic Reviews, 2 ects
HEL-8040 Theory of science, research ethics and research design, 7 ects
HEL-8042 Qualitative methodology and methods in health researchs, 5 ects
MBI-8005 Antimicrobial Resistance, 3 ects
MBI-8007 Molecular and Clinical Aspects of Cancer, block 1, 10 ects

 

Spring 2022

HEL-8002 Logistic Regression and Statistical Analysis of survival data, 3 ects
HEL-8004 Allmennrettet og vitenskapelig forskningskommunikasjon, 3 ects
HEL-8014 Course in Experimental Animal Science for Researchers, 6 ects
HEL-8020 Analyse av registerdata i forskning, 2 ects
HEL-8024 Quantitative Research Methods, 3 ects
HEL-8030 Applied Linear Regression Analysis, 3 ects
HEL-8035 Eksperimentell design og statistikk, 3 ects
HEL-8040 Theory of science, research ethics and research design, 7 ects
HEL-8041 Researching disability, 5 ects
MBI-8003 Correlative Light and Electron Microscopy (CLEM), 5 ects
MBI-8008 Molecular and Clinical Aspects of Cancer, block 2, 10 ects

 

Autumn 2021

FAR-8001 Statistical Modeling and Multivariate Analysis of Multidimensional Data Sets, 5 ects
FAR-8043 Nanomedicine and Nanotechnology, 15 ects
FAR-8311 Avansert analytisk kjemi 2, 5 ects
FAR-8312 Avansert praktisk analytisk kjemi 2, 5 ects
HEL-8003 Mixed Models, 2 ects
HEL-8004 Allmennrettet og vitenskapelig forskningskommunikasjon, 3 ects
HEL-8013 Epidemiology - Deeper Understanding, 9 ects
HEL-8018 Introduction to Randomised Control Trials (RCT), 2 ects
HEL-8024 Quantitative Research Methods, 3 ects
HEL-8026 Scientific Writing and Publishing in Health Science, 2 ects
HEL-8031 Systematic Reviews, 2 ects
HEL-8040 Theory of science, research ethics and research design, 7 ects
HEL-8042 Qualitative methodology and methods in health researchs, 5 ects
HEL-8043 Analytical strategies in qualitative data analysis, 5 ects
MBI-8007 Molecular and Clinical Aspects of Cancer, block 1, 10 ects

Course catalog at the faculty of health sciences


This is an overview of all the PhD courses at the faculty of health sciences. The courses are not necessary arranged each semester or at a regular interval.

You will find the course web page in the course catalogue, with information about course contents and forms of examination. The course description can however be changed the next time it is arranged, therefore you must always view the course description for the current semester for exact information about curriculum, examination form etc., when you apply for the course.

Not all of the courses will be in English. For information about the language for a given course, view the course web page.

 

Basalemner
HEL-8004
 Allmennrettet og vitenskapelig forskningskommunikasjon, 3 ects
HEL-8010 
Research Ethics and Theory of Science, 6 ects

Frie emner
HEL-8002 
Logistic Regression and Statistical Analysis of Survival Data, 3 ects
HEL-8003 Mixed models, 2 ects
HEL-8009 Analysis of Incomplete Data and Methods for Imputation , 2 ects
HEL-8013 Epidemiology - Introduction and Deeper Understanding, 9 ects
HEL-8014 Course in Experimental Animal Science for Researchers, 6 ects
HEL-8018 Introduction to Randomised Control Trials (RCT), 2 ects
HEL-8020 Analyse av registerdata i forskning, 2 ects
HEL-8023 Genomics in Clinical and Biomedical Research, 5 ects
HEL-8024 Quantitative Research Methods, 3 ects
HEL-8026 Scientific Writing and Publishing in Health Science, 2 ects
HEL-8030 Applied Linear Regression Analysis, 3 ects
HEL-8031 Systematic Reviews, 2 ects
HEL-8032 Register and Biobank Epidemiology, 3 ects
HEL-8033 Health Care Service Research on and With Multiethnic Populations, 2 ects
HEL-8034 Preclinical PET and Complementary Methods in Small Animal Molecular Imaging, 8 ects
HEL-8035 Eksperimentell design og statistikk, 3 ects
HEL-8041 Researching disability, 5 ects
HEL-8042 Qualitative methodology and methods in health researchs, 5 ects
HEL-8043 Analytical strategies in qualitative data analysis, 5 ects


FAR-8001 Statistical Modeling and Multivariate Analysis of Multidimensional Data Sets, 5 ects
FAR-8043
 Nanomedicine and Nanotechnology, 15 ects
FAR-8311 Avansert analytisk kjemi 2, 5 ects
FAR-8312 Avansert praktisk analytisk kjemi 2, 5 ects

MBI-8003 Correlative Light and Electron Microscopy (CLEM), 5 ects
MBI-8004 Metabolic and Mechanical Function of the Heart, 3 ects
MBI-8005 Antimicrobial Resistance, 3 ects
MBI-8006 Molecular and Clinical Aspects of Infection, Inflammation and Immunity, 3 ects
MBI-8007 Molecular and Clinical Aspects of Cancer, block 1, 10 ects
MBI-8008 Molecular and Clinical Aspects of Cancer, block 2, 10 ects

How to write the thesis

PhD theses shall normally be written in English. If you wish to write the thesis in a different language, you must apply for this upon admission for the study programme. 

Language

The thesis is to be written in English. The thesis can only be written in Norwegian when an application to do so is granted with admission to the study programme.

Requirements of the articles

As a main rule, the thesis shall include three articles printed in or targeting international journals with referee services. You should also as a main rule be the prime author of at least two articles, where one should be published or accepted for publication in a referee based international journal. Other articles must be publishable.

Articles based on meta-analysis can be used as one of the three articles. You must use quantitative methods if you wish to use a systematic review article as one of the three articles.

The summary

You must write an overall presentation of the scientific results with an in-depth discussion (the summary). You can elaborate upon and, if necessary, rectify aspects in the articles in the summary.

We have made a guidance how to write the summary.

Monograph

Non-published monographs can also be accepted in doctoral theses.

Thesis template

The university has made a word template for writing the doctoral thesis. The template, as well as information about reference techniques and how to work smarter with Word documents, can be found on this page:

Thesis template

Please note that you must put both the faculty and the departments name on the front page. The year and month of submission must also be included.

The back page of your thesis is added when the thesis is sent to print (after the thesis is approved by the evaluation committee).

Things to consider when you write the summary (with printing the thesis in mind)

  • You can send the thesis to print as soon as it is approved by the evaluation committee. The thesis is printed in 170x240 mm. You must keep in mind that everything will be smaller in the printed version, since the thesis in written in A4 format (210x297 mm). There are therefore certain recommendations you should follow:
  • Margin size should be at least 2 cm on the sides and on the top of the page. The margin at the bottom should be 2,5 cm. 
  • Font size should be 12.
  • The page numbers should be centered or on the outer edge of the page (odd numbers to the right page and even numbers to the left).
  • Chapters, table of content, preface and such should start with odd numbers (so they appear on the right side in the book).
  • Bullet points and lines should not be less than 0.5 pt.


How to submit your thesis


Before the thesis can be submitted the instruction component must be approved (the 30 cedits). You can get the instruction component approved by sending an enquiery to phd@helsefak.uit.no.

You submit your thesis electronically in Munin with the following attachments:

  • Confirmation that the instruction component is approved. A copy of the letter or e-mail.
  • A picture of your self, or something related to your thesis. Is to be used in regards to dissemination
  • PDF file of your thesis. You should submit the thesis in one file. If needed it can be submitted in separate files. In this case use meaningful file names e.g. introduction.pdf, paper-1.pdf, paper-2.pdf etc. The staff at Munin can also be of assistance, contact information: munin@ub.uit.no, telephone +47 776 46255/776 44950.
  • Statement of independence which describes the candidates work in each component (articles and the summary). This statement must be signed by you and your supervisor. If the Evaluation Committee has non-Norwegian (English speaking) members, the statement must be written in English.
  • Plagiarism declaration form

In addition you have to fill inn two abstracts in the Munin form:

  • A short abstract for the public. The text will be included in the University’s annual doctoral booklet, in the public announcement of the thesis and as a press release. You have to explain your project (including methods) and describe the potential for impact. Avoid jargon and try to make your work interesting and comprehensible for a general public. Max 1000 characters including spaces.
  • A short scientific abstract. A short abstract of your thesis, with a length of approx. 200-300 words, in the language of your choice.

You'll find the Munin submission form her.

Suggestion of the composition of the Evaluation Committee


The supervisor who finds members for the evaluation committee. It is not the students job to find the members. 

The following form must be used by the supervisor.

All committee members must evaluate their impartiality in accordance with section 6 and 7 in the Act relating to procedure in cases concerning the public administration (Public Administration Act).

NB! The faculty will not appoint the committee before the submission in Munin is done.

Grounds are to be given for the composition of the committee and in particular grounds for any departures from the criteria. The account is to show how the committee as a whole covers the field(s) dealt with in the thesis. If there is no women in the committee there documentation must shown that women have been asked to join.

The composition of the committee must be such that (§27 PhD regulation):

  • Both genders are represented
  • At least one of the members is employed at the university
  • At least one of the members has no association with the university
  • At least one of the members does not have a primary affiliation with a Norwegian institution
  • All the members are holding a doctoral degree or equivalent
  • At least one member has competence at the level of professor or equivalent
  • The majority of the committee are external members
  • The majority of the committee are employed at institutions awarding the doctoral degree.

What happens after the submission


After the evaluation committee is appointed

The faculty will send the committee an e-mail with the thesis and other relevant information regarding their work with the evaluation. You and your supervisor get a copy of this e-mail. 

Date of the defence

It is the committees responsibility to find a date for the defence. The defence is normally to be held within four months after the committee receives the thesis. The leader of comiittee must consult with you and you supervisor in setting the date. The supervisor has often already agreed upon a tentative date with the committee before the committee is appointed. 

You'll find information regarding which auditorium that is used for the defence in subsection 4.4.5 below.

Errata list

You cannot correct typing errors or any mistakes after you have submitted your thesis. Typing errors and other mistakes can however be pointed out in a separate document attached to the thesis, titled "Errata" ("Erratum" if there is only one error). This document must be approved by the faculty before you can have it attached the thesis, and you have to apply within two months before the defence. The errata can only include formal errors, like typing errors in text or tables or other minor mistakes. You cannot include changes in the text's meaning. You send the errata as a complete list of errors with referance to page and line numbers to Section for Student and Academic Affairs.

The evaluation

You will receive the committees evaluation at least three weeks before the defence.

When can you send your thesis to print

You will get information regarding how to order the printing of your thesis with the e-mail informing you that your thesis is approved by the evaluation committee along with instructions for how to print your thesis. The Faculty of Health Sciences will cover the printing expenses.  You have to submit 7 copies of the thesis to Section for Student and Academic Affairs. They will be forewarded to the University Library.

You will get the ISBN-number for your thesis along with the evaluation. The Department of Community Medicine has their own number series. If you are affiliated with this department, cantact Gerd Sissel Furumo for ISBN-number. 

Trial lecture

You will receive the title of you trial lecture by e-mail 10 working days before the defence.

External defence

You can in some cases arrange your public defence outside our university campus. The application to arrange the defence outside university campus must comply with the Faculty's guidelines and be sent to phd@helsefak.uit.no.

When will you receive the certificate

It normally takes a couple of weeks before you receive your certificate. It can take a bit longer if you have your defence in late spring semester. 

If you have your address located in Tromsø you must collect the certificate at Infotorget.  If you do not live in Tromsø the certificate will be sent to you by mail (to the address registered in StudentWeb). It is your responsibility to inform us if you change your address before receiving your certificate.

Public defences at the Faculty of Health Sciences


This document provides practical information about the public defence, as it is held in the Faculty of Health Sciences. It also contains information for the leader of the defence.

The public defence marks the end of the doctoral programme and qualifies the student for research at an international level. It is an important arena for dissemination of research activities at the University. UiT The Arctic University of Norway therefore emphasises that the public defence shall take place in a dignified setting and manner.

Choice of premises

The ph.d.-team books appropriate premises for the trial lecture and public defence. The Auditorium Cortex iat MH West is as a main rule booked for public defences at campus Tromsø.

The premises will be decorated with candles and flowers on the tables in the morning of the day of the public defence. The announcement about the public defence is hung on the door to the premises.

External public defences (link being prepared)

Dress code

Both the candidate and the members of the evaluation committee are expected to dress formally.

The leader of the defence wears the Dean's gown during the public defence but not during the trial lecture.

Picking up gown and Portfolio - The Leader of the Defence

You will get an email when the portfolio and the gown is redy to be piked up. The portfolio includes a form describing everything the leader of the defence shall say, the announcement,  evaluation and preliminary diploma. The latter must be signed by the committee. If the evaluation has not been signed, this too must be signed by the committee.

Trial lecture

The trial lecture lasts for 45 minutes, including any questions from opponents and the introduction by the leader of the defence.

In connection with the trial lecture, the leader of the defence decides, in consultation with the candidate and the adjudication committee, whether to walk in procession in and out of the trial lecture, as well who is to introduce the candidate. Further, the leader of the defence must assess whether there is time for questions and comments after the trial lecture.

Lunch

After the trial lecture, lunch is served for supervisors, the leader of the committee, the leader of the defence, and the candidate. Lunch is served in the MH cafeteria. If the ceremony is held in Tannbygget, the lunch will also be served there.

Public defence

At the public defence, the general public is expected to be seated and to stand up when the candidate and party arrives in the premises. Order of entry: the leader of the defence, candidate, 1st opponent, 2nd opponent and the leader of the committee (the order reverses when leaving the premises). Members of the committee sit down on reserved seats in the first row. The leader of the defence stands in front of the podium, facing the audience (where the premises allow this).

The leader of the defence introduces the candidate, who provide a brief overview of the most important contributions the dissertation makes to research. The presentation should ideally last about 30 minutes, and must not exceed 45 minutes.

The first opponent opens the discussion. This sequence takes about 45 minutes, maximum one hour.

The leader of the defence assesses the need for a 10 minute break before the second opponent takes over. The second opponent gets 45 minutes for their discussion.

After both discussions, the leader of the defence announces that whoever wants to speak as opponents ex auditorium must raise their hand. There is only time for brief comments/questions.

The leader of the defence shall intervene if opponents exceed the time allotted significantly or do not let the candidate speak. The leader of the defence shall also intervene if the language used clearly violates academic propriety or the general public disturbs the public defence.

Festivities after the public defence

After the public defence, the Faculty, on behalf of the candidate, invites up to 20 people for light refreshments.

During this event, the leader of the defence may choose to thank the opponents and the members of the expert committee for their work. It is then natural to direct attention to the candidate, thanking them for their work and presenting them with flowers from the Faculty.

Gift from the Faculty of Health Sciences

The new doctoral degree holder gets a hand blown glass vase as a recognition from the University. They also receive flowers from the Faculty. The gift from the department is the hand blown glass bowl. The leader of the defence presents these, as well as gifts for the opponents, during the festivities after the public defence. The gift for the opponents is a hand blown glass bowl.

The contact person for the defence sends out information about practical matters ahead of the public defence.

Information for the leader of the evaluation committee


This is a website describing the responsibilities of the leader of the evaluation committee for the evaluation of doctoral degrees at the Faculty of Health Sciences at UiT The Arctic University of Norway.

The leader of the committee is a full member in the evaluation of the dissertation, trial lecture and public defence. If one of the opponents is prevented from attending the public defence due to illness, the leader of the committee must step up as the second opponent.

 

The tasks of the leader of the committee

Before the public defence, the leader of the committee shall:

  • contact the opponents and find a date for the defence that is suitable for the committee, supervisor, candidate and Faculty. This must be done as soon as the Faculty has appointed the committee.
  • inform the contact person in the Research, Education and Communication Section about the date of the public defence. The Research, Education and Communication Section books the auditorium.
  • ensure that work on the evaluation is coordinated so that the committee meets the deadline for submitting the evaluation of the dissertation, which is four weeks before the stipulated date of the public defence. The public defence shall normally take place within four months of the committee having been appointed.
  • the booking of travel and accommodation is generally done by the committee members themselves.  Opponents submit their travel invoice and honorarium form to the contact person in the Research, Education and Communication Section after the public defence has been completed.
  • ensure that the title of the trial lecture is sent to the Faculty at least three weeks before the public defence.
  • inform the Section for Student and Academic Affairs if the time of the trial lecture and public defence is to be other than 10:15 and 12:15.
  • copile the evaluation in the prescribed template and send it to the contact person Research, Education and Communication Section. Also see the "guidelines for  evaluations of doctoral degrees at the University of Tromsø".
  • proofread of the announcement. Two weeks before the public defence, the Research, Education and Communication Section sends a  announcement of the defence to the candidate, supervisor and committee leader for proofreading.
  • if opponents are to be invited for dinner ahead of the public defence, the department/research group is in charge of this. The department/research group also finances the dinner. It is recommended that new committee leader contact the head of department or research group for information about what the practice is in the unit in question.
  • it is important that opponents are welcomed well and that the committee leader shows them where the trial lecture and public defence will take place on the day of the defence.

 

Trial lecture:

  • The leader of the defence coordinates the procession before entry to the trial lecture.
  • The leader of the defence introduces the candidate and committee before asking the candidate to give the trial lecture.
  • The trial lecture and public defence normally take place on the same day in one of the large auditoriums in the Faculty. The trial lecture is at 10:15 and the public defence is at 12:15, unless otherwise agreed.
  • The committee decides whether the trial lecture has been passed or failed. The trial lecture must be passed for the candidate to do the public defence.

 

Lunch:

  • After the trial lecture, lunch is served in the MH cafeteria (with the exception of the TANN building) for the committee, the leader of the defence, supervisors and the candidate. Unless otherwise agreed, the lunch is from 11:00 to 12:00.

 

Public defence:

  • The leader of the defence coordinates the procession before entry to the actual public defence.
  • The leader of the defence briefly explains the submission, evaluation and notes whether the trial lecture is passed, before asking the candidate to present the dissertation. The candidate's presentation of the dissertation should not last for more than 45 minutes.
  • The leader of the defence introduces the opponents, and the first opponent starts the discussion.
  • The public defence should not exceed three hours.
  • After the public defence, the committee must sign the preliminary diploma and the  evaluation if this has not been done previously.

 

Festivities after the public defence:

  • After the public defence, light refreshments are served for up to 20 people, organised by the Faculty.

Information for the opponents


Please suggest a date for the defense as soon as possible. The leader of the committee is responsible to plan the date for the defense after having consulted with the candidate, the other members in the committee and the faculty. We kindly ask the committee to send us the evaluation no later than four weeks and the topic for trial lecture no later than three weeks prior to that date.

The assessment of the thesis
Use the PhD regulations, Guidelines for the evaluation of candidates of Norwegian doctoral degrees and the template for the assessment of the thesis when assessing the thesis. 

Travel arrangements
We kindly ask that booking of travel and stay is done by the committee members. The travel should be the most direct and cheapest option (economy). Expenses will be refunded on the basis of submitted travel bills after the defense.

1. and 2. opponent will receive an e-mail with the contract and information regarding the travel and subsistence claim after the assessment is submitted.

 

 

Administration - submission of thesis and public defence:

Monica Karlsen

Kristin Lagesen

Anna Afanasyeva

Heidi Solberg

Poul Andresen

 

Preparation of public defences: (refreshments, decorations, etc.)

Andrea Jennerwein

Berit Bendiksen





Faculty of Humanities, Social Sciences and Education is a multidisciplinary faculty that offers research training within most fields in the humanities and social sciences. Subjects in which you can specialize in are among other: philosophy, archaeology, history, religious studies, education, pedagogy, sociology, social anthropology, community planning, cultural understanding, political science, linguistics, literature, tourism, child welfare, social work, northern studies and more.

About the PhD Programme in Humanities and Social Sciences

The PhD program is an organized research education and consists of an independent research work with a doctoral dissertation and a training component. The programs nominal length of study is three years full-time study/ 180 ECTS. The HSL faculty admit PhD students for either 3 or 4 years of studies. Student on a 4-year contract have 75 % of full-time allocated for PhD studies, and 25 % of the time for duty work. The educational plan for the PhD study is individual for each PhD student and agreed on when signing the Agreement upon admission to the PhD programme. The individual education plan consist of a plan for the doctoral research project/dissertation, a data management plan, a plan for dissemination, and a plan for the instruction component. The aim of the education is an independent research work with a scientific dissertation on a high international and academic level defended in public disputation. The PhD program opens for doctoral projects with professional specialization in a number of humanities and social sciences. Implementation of the program requires integration and participation in one or more of the faculty’s active research environments, collaboration with other researchers and connection to relevant networks nationally and internationally. The PhD students receive close follow-up and academic guidance, but must take responsibility for the planning and implementation of the dissertation work.

The PhD study’s relevance

A doctorate degree is Norway's highest education and qualifies for research activities of international standard and for other work in society where high standards of scientific insight and analytical thinking are required, in accordance with good scientific practice and research ethical standards. For example, the education provides qualifications for a further career as a researcher at universities, colleges, research foundations or business and other sectors where research and development is conducted and high demands are placed on knowledge and competence. With a doctorate you can also get positions with work / responsibilities in leadership t and management in knowledge companies; undertake investigative tasks in government and municipal administration; drive knowledge dissemination and teaching; participate in product development and international cooperation; and you have attractive skills in an international labor market.

Here you will find the template for project description (docx).



Supervision


In connection with the admission, the appointing committee or the PhD Programme Board formally appoints two supervisors. The department/centre is responsible for ensuring that the appointed supervisors have expertise and available capacity to supervise. The main supervisor should normally be employed at UiT, have doctoral degree himself/herself and be an active researcher within the field of the student’s PhD project. He/she should also have prior experience in supervision of PhD student and/or formal training in research supervision.

Upon admission, a formal agreement (part B of the PhD agreement) is entered into between you and the supervisors, which is mutually binding. In addition, UiT has Ethical guidelines for supervision. These can be found here

PhD students can receive a total of 240 hours of supervision, including the time the supervisors need for preparation and follow-up work (for example, to read chapter drafts, etc.). This equates to 40 hours per semester over 3 years, or 30 hours per semester over 4 years.

At the start of the PhD studies, the student and the supervisor will put together a plan for the work on the dissertation and the instructional component. This will be the student’s individual education plan against which progress throughout the studies is measured.

The academic dialogue with supervisors is central to the work on the dissertation. This collaboration should start as soon as the formal admission is in place. The supervisor’s foremost task is to assist you in the work on the dissertation. This includes far more than reading through finished chapters or articles. Students’ needs will often be individual and varied. The supervisor can be regarded as a professional mentor who also assists the student in establishing a professional network, getting to know an international research environment, discussing work routines, and more.

Initially, the guidance will often be about developing the work plan for the project, as well as discussing the framework for the supervision. During this phase, it is important that the student and the supervisors become acquainted with each other, so that a positive basis for the cooperation will be established in the future. Further in the study, discussions about the dissertation itself will become increasingly central. Most people experience problems to a greater or lesser degree along the way, both professionally and personally. If the student has established a mutual relationship of trust with his or her supervisors early in the course, it will be easier to contact them if problems should arise. The supervisors are there, not least to help in academically challenging situations. If the problems are of a more personal nature a PhD student employed at UiT, can make an appointment with the employees’ health service, HEMIS. In such situations, it may be helpful to contact the supervisors to discuss possible revisions to the studies work plan.

If the PhD student and/or supervisor feels that the relationship is not working as desired, that there is a need for other competence in the supervision, or that for other reasons a change of supervisor is desired, this should be a simple decision. A simple application with reasons for changing the supervisor is sent to the department/centre. You can seek advice from the Head of Department/Deputy Chair/PhD Coordinator or the Section for Research, Education and Communication (FUFHSL).

 

Instruction component


The aim of the instructional component is to further develop the scientific competence acquired by the PhD student throughout the course of previous studies. It will provide knowledge and skills beyond the work on the dissertation, and will underpin the dissertation work.

The instruction component consist of 30 credits. A tentative plan for which PhD courses, research courses or conference participation, the PhD student should complete, are agreed upon when the student is admitted to the PhD study and signs the Agreement upon admission with the faculty. We recommend that the student complete the instruction component within the 2-3 first semesters of study. When the components are completed, the student must apply for final approval of the instruction component to the faculty. This should be done in due time before the planned submission of the dissertation. The instruction component must be approved before the submission of the doctoral dissertation.

 

The structure of the instruction component for PhD students at HSL faculty

The HSL faculty offers common courses for PhD students that cover the requirements for the compulsory components of the instruction component in scientific theory, research ethics and dissemination. Courses in these subjects are offered annually, either in the autumn or spring semesters, while an optional course in research method is offered every other year. The departments/centers are responsible for offering subject-specific topics in theory and method or in special topics and positions. Some of these go into fixed rolling plans, while others are arranged only as one-off courses. The instruction component has the following structure:

Theory of science and research ethics (10 credits)

SVF-8054 Theory of Science (7 credits) – offered every Fall term

SVF-8038 Research Ethics (3 credits) - offered every Spring term 

Dissemination (5 credits)

HSL faculty offers one PhD course in dissemination. In the Fall term it is offered with English as language of instruction, while in the Spring term it is offered with Norwegian as language of instruction:

SVH-8001 Research dissemination (5 credits) – offered every Fall term

SVH-8002 Forskningsformidling (5 credits) – offered every Spring term

 

Requirements for documentation in order to get the instruction component approved are:

Documentation required for approval of (credit-giving) PhD courses as part of the instruction component:

  • local, national and international PhD courses that are arranged with credits are normally approved with the stated credit score;
  • an approved participation/paper/examination must be documented by a transcript of records, a course certificate, or similar.

Documentation required for the evaluation of conference participation for credits are:

  • The conference should be of scientific or academic character, that is, the topic of the conference should be scientific and the speakers should be academic scholars. The content of the conference should be relevant for the instruction component for which the credits are to be given: subject specific theory and methods/academic approaches and perspectives.
  • Model 1: In order to obtain 3 credits, the conference must extend over at least two days, and the PhD student must have held a presentation of at least 15 minutes. The workload shall be 90 hours, cf. that one credit is equivalent to 30 work hours.
  • Model 2: In order to obtain 5 credits, the conference must extend over at least two days, and the PhD student must have held a presentation of at least 20 minutes. The workload shall be 150 hours, cf. that one credit is equivalent to 30 work hours.
  • The documentation of conference participation and presentation should be supplemented, for example, by the list of participants and the conference programme. The PhD student’s conference presentation should be attached in the form of a manuscript, or similar.
  • Participation at conferences of a shorter duration or participation without holding a presentation will not be approved.
  • Only one conference participation can be approved as part of the instruction component.

 

Form for application for approval of instruction component (lenke til søknadsskjema)

Reports on the progress


All PhD students and their supervisors are required to submit a report on the progress of the PhD education each year. The PhD students will respond to the report via Studentweb (for the previous year) as part of the semester registration in the spring semester (within 1 February).

The supervisors are sent questionnaires from the faculty via email to be answered for each student they are main supervisor for.

The questions about progress are based on the individual education plan (plan for the work on the dissertation and plan for the instructional component) that the student has delivered at admission and which is included in the PhD agreement. Information provided in the report is treated confidentially.

It is considered a violation of the reporting obligation if the student does not submit the annual progress report. The consequence of a failure to report may result in the annulment of the PhD agreement on admission (cf. section 25 of the PhD regulations).

As part of the quality assurance system at UiT, the faculty sends the progress reports to the departments/centers, where they are entered as a background document for the annual research conversation the management will have with the PhD student. The departments/centers then report back to the faculty about the progress of the PhD studies, any measures the department/centre has initiated or plans to initiate, and any measures the departments/centers wish the faculty to follow up. The department/centre reports are processed by the PhD Programme Board (usually in the June meeting).

Transitional Scholarship


Transitional grants are announced once or twice a year and are intended for skilled researchers who wish to pursue a scientific career. Those eligible to apply will be those who recently have completed the PhD degree or submitted their dissertation for assessment in the period that has elapsed since the previous invitation to apply. Scholarships are awarded for a duration of up to 3 months. The condition for being awarded a transitional scholarship is a PhD degree by defence and in a position to accept the scholarship before the end of the calendar year in which the award is granted.

Invitations to apply for transitional scholarship are announced on UiT’s TAVLA and sent via email to the qualified candidates.

Stays abroad – scholarship


For university scholarships at the faculty, it is possible to apply for funding to cover additional costs for research stays at a foreign host institution for 3–10 months in duration. The scheme is announced once a year, normally with a 1 October application deadline. The scheme is an offering to PhD students in their 2nd or 3rd year of study.

The faculty’s support scheme with foreign scholarships is announced on UiT’s TAVLA and an invitation will be sent to the PhD students via email.

The work on the dissertation is the PhD student’s main task and should be in focus from the start. The other aspects of the study, such as the instructional component, should be an aid to the work on the dissertation.

For the individual, the dissertation is important because the insight gained through it will set the terms for how one will later work and think as a researcher. The dissertation is also a research project with importance for one’s future career.

The academic requirements of the dissertation


Item 19 of the PhD regulations for UiT states:

“The dissertation is to be an independent piece of academic research that meets international standards of ethics, scholarship and method in its field. Through the dissertation, the student will contribute to the development of new knowledge, and the dissertation shall be at a level meriting publication as part of the scientific literature in the field.

 

The dissertation may either be a monograph or a collection of several smaller research papers – an anthology. Such collections must have a connection between the various components, and the connection must be explained in a summary.”

 

This objective emphasizes the academic requirements for doctoral dissertation. But what exactly does it mean that a dissertation should contribute to the development of new knowledge, and that it should be published as part of a the scientific literature in the field?

The requirement to contribute to the development of new knowledge is an ambitious goal. One way to understand this is for a doctoral dissertation to be at the forefront of research. This means that the student must actively relate to other literature and other people’s research, and place their own project in relation to this research. This already applies in the project description, but in the dissertation it should be argued even more clearly what makes it possible for one’s own project to contribute new knowledge to a particular field of research. In this connection, thorough literature studies are often important.

The requirement to be at the forefront of the research applies not only to theoretical approaches and the dissertation question, but also in terms of method. Methodically, the student should demonstrate that he/she is familiar with existing approaches or techniques, and justify both design and choice of technique in relation to frontline research in the field.

At other levels of study it is possible to rely on secondary literature in the presentation of relevant theory or professional literature. In a doctoral dissertation, the student should document familiarity with the academic literature by employing primary sources, by explaining the academic debate around the literature, and by making independent interpretations of it.

In other words, whether a dissertation is considered as placing itself among frontline research is determined by the assessment committee’s evaluation of its academic quality. Such assessments can also be expressed by publishing – for example, by publishing empirical results or theoretical reasoning from the on-going work in the form of articles or shorter contributions in journals/anthologies.

 

Monograph or article collection?


The dissertation can be either a monograph or an article collection (a compilation of several shorter works). It is important that the student think through this option at the beginning of the project period. Feel free to discuss it with potential supervisors or other academic figures. Also think through and discuss with your supervisors whether it may be appropriate to have them as co-author(s) on articles.

The dissertation should be an independent scientific work that meets international standards in terms of theory, method and empiricism in the field of study. A good way to gain an insight into the requirements for a dissertation is to read others’ dissertations within your own and adjacent fields or subject matters.

Item 19 of the supplementary rules of the PhD regulations outlines the requirements for dissertations. In summary, the following can be said:

Monograph

  • A monograph should normally be no longer than 300 pages. The PhD student should be the sole author of the dissertation.

Article-based dissertation

  • Article-based dissertations should normally consist of at least three articles of normal length. A summary article (‘kappa’), normally of 40–80 pages in length, comes in addition.
  • The summary article should be an individual / independent work. It should not only summarize, but also consolidate the research questions and conclusions presented in the dissertation (articles) in a unified perspective, thus documenting the dissertation’s context. This also includes a clarification of the dissertation’s contribution to the research field within which it is placed or positioned. In the summary, the student must also make clear the use of method and theory in the dissertation if this is not apparent from the sub-papers. For previously published articles, the summary must also contain academic updates so that the dissertation as a whole appears to be academically up to date. Alternatively, such updates can be made in the individual articles.
  • Joint work (articles published in collaboration with co-authors) are accepted in the dissertation as long as the doctoral candidate’s individual efforts can be identified and documented. Upon submission, the dissertation must be accompanied by a signed statement signed by the co-authors and the doctoral candidate which describe specifically the student’s contributions.
  • The student should normally be the main author of at least half of the articles.
  • For articles with multiple authors, there may be grounds to increase the number of articles.
  • The articles must have a level similar to that required for publication in recognised professional journals with peer review. This also applies to book chapters.
  • All publications included in the dissertation must follow ethical rules and conventions for academic quality assurance of research.

Doctoral theses including film/audio-visual material/other media


A doctoral thesis may also include film or other material. In such case, it should be clarified how such material should be viewed in the context of the doctoral thesis. If this is not clear in the actual doctoral thesis, a detailed explanation may be provided in an appendix to the doctoral thesis.

Works that may not be submitted


A candidate may not submit research work or parts of a work which has been accepted as basis for previous examination unless the work is a minor part of a thesis consisting of several related works. Data, analyses or methods from earlier degrees may, nonetheless, be used as a basis for the PhD project.

Work published more than five years before training begins may not be included as part of the thesis. The faculty may waive this requirement under extraordinary conditions.

(3) A thesis that has been evaluated / is submitted for evaluation at another institution may not be submitted.

Dissertation language


The dissertation must be written in Norwegian, Swedish, Danish, English or Sami. Language for the dissertation is reported to the faculty in the individual education plan form in connection with admission. The dissertation language should normally also be the language for the trial lecture and the defence of the dissertation, unless the faculty decides otherwise (cf. the PhD regulations section 34 and section 35). Alternatively, the language should be Norwegian. If the student wishes to use another language, the student must apply for his/her own approval upon admission.

Research ethic rules and conventions


The dissertation must follow ethical rules and conventions for academic quality assurance of research. For articles with multiple authors, the Vancouver rules should normally be used. One should stay acquainted with the Vancouver Convention; see information on the website of the National Research Ethics Committees. If there are deviations from the Vancouver rules, the reason for this should be described in the declaration by the co-author(s).

About the Vancouver Rules in brief: The Vancouver Rules have three important criteria for authorship. All three criteria must be met:

  • You must have made a significant contribution to the planning and design of the project, or participated in the data collection, or participated in the analysis or interpretation of data;
  • Significant contributions must have been made when the manuscript was written or revised, and
  • You must participate in and approve the completed work submitted for publication.

Contributors who do not meet these criteria should be listed in a footnote.

When the doctoral dissertation is written and ready to be assessed by a committee, it must be submitted to the faculty by filling in an electronically form in Munin (UiT’s open research archive) and by uploading a PDF-fil with the dissertation.

Submitting of PhD dissertation in Munin


It is the student who decides when the submission will take place. The supervisors cannot be held responsible for the content or outcome of the assessment committee’s recommendation. The faculty accepts the submission of doctoral dissertations throughout the year.

UiT has an electronic submission portal, “Munin – Open research archive”, for all master’s and doctoral dissertations, which is part of the University Library. Munin is the university’s open research archive for academic and research-related material. All PhD students must submit the dissertation via Munin. There is a requirement for open access to the dissertation for all candidates who submit their dissertation after 1 January 2019 (cf. the PhD regulations section 21).

There is no deadline for doctoral dissertations. The student delivers the dissertation at his/her own discretion, but the working hours for support staff are 0800–1545 (summertime 0800–1500). However, you can save the completed submission at any time and finish it later. It will not be registered until it is completed on the submission screen.

The dissertation itself must be submitted by uploading a PDF file (one file composed of all the dissertation’ parts.) An electronic form must also be completed. When the student completes the submission, the faculty will be notified automatically by email. The submission is reviewed and, if everything is in place, approved. The dissertation should be delivered as a PDF file prepared for double-sided printing. The front page must follow the standard template. The dissertation should be printed on 17 x 24 cm paper with surrounding cover. It is recommended to use 13-point as the font size (e.g.. Times New Roman) on the original document, as in practice this gives about 12 points of print on the finished book-print (17 x 24 cm is scaled down about 20 % from the original A4 edition). We recommend 25 mm of margin on each side.

he template for the cover can be found here.

Please observe that the font and type size on the front page are also part of UiTs logo and must not be altered.

Questions about printing should be addressed directly to the UiTs Print Office.

Munin – submission: https://munin.uit.no/

Once submitted, a work cannot be withdrawn until it is finally decided whether the doctorate is worthy of defending. More information about this can be found below.

The university’s digital knowledge archive aims to make visible quality-assessed research work via open and free publication on the internet. The dissertation is stored in Munin and will be available in the future to you and others via a permanent URL. This makes it very easy for you to refer to the dissertation in applications and references.

The contents of Munin will be searchable and easily retrievable both locally, nationally and internationally. This is ensured by the University Library through collaboration with archives at other institutions. The dissertation is also registered as an electronic document in the library base Oria.

Dissertation to be published in Munin must be related to doctoral degrees awarded at UiT. The dissertation must not contain material that is contrary to confidentiality, privacy or copyright. If the dissertation is to be made available in Munin, the student must also obtain permission to use, for example, illustrations or other objects to which others own the rights. As previously mentioned, in the case of article-based dissertations, the consent of any co-authors must also be obtained. The dissertation becomes available in Munin only after it has been approved by the assessment committee.

At the same time as the dissertation is delivered via the portal, some questions must be answered about publishing: whether all or only parts of the dissertation should be published, about permission for publication, etc. Check the formal requirements regarding publication in the UiT’s Regulations concerning the PhD degree, Section 21.  There is also a field in the electronic form where an abstract should be placed. The Munin group at the University Library that administers this will contact you if they need more information. If the dissertation consists, in whole or in part, of published material, the Munin group, in collaboration with the student, will investigate what restrictions the publisher may have against making it available in Munin.

A text (up to 200–300 words) written in the “abstract” field in the electronically form in Munin. This will be used in dissemination work by UiT and should be written in both Norwegian and English. The text (up to 1000 characters) to be written in the “Popularized summary” field should be in Norwegian or English and is used in a brochure that the UiT produces every year about completed doctoral dissertations at UiT. If you have questions about procedures, guidelines or other issues related to publishing a dissertation in Munin, please contact munin@ub.uit.no.

Assessment of the dissertation


Schedule

The defence of the dissertation should be held within three months after the date on which the dissertation was submitted for assessment. The supervisor is obliged to report the pending submissions of the dissertation of the PhD students they supervise to the faculty. The assessment committee should normally be formally appointed before the dissertation is submitted. On average, the work of appointing a committee takes about two months. The student should therefore arrange a submission date with supervisors and the department/centre so that the work of appointing an assessment committee can begin well in advance.

The committee’s assessment (recommendation) should be available within 2 months of receiving the dissertation, unless an alternative schedule has been agreed with the faculty.

The minimum time from the faculty receiving the assessment to the date of the defence should be 3–4 weeks. This is due to case processing after the assessment and practical proceedings of the defence, as well as to give the candidate time to prepare the trial lecture.

 

Appointment of the assessment committee

Student and supervisors can discuss possible committee members prior to submission. It is not common practice for the student to contact any committee members after the dissertation has been submitted.

The main supervisor is responsible for making the department/centre and faculty aware of pending submissions from students so that the work towards appointing a committee can begin (cf. section 26 of the PhD regulations). The assessment committee is appointed by the PhD Programme Board after the department/centre has proposed the committee’s composition. The candidate is notified of the proposed committee by the faculty, and has the opportunity to submit written comments on the committee’s composition within five working days from receiving the notification.

A committee will be composed as follows (cf. section 27 of the PhD regulations):

  • both genders are represented
  • at least one of the members is employed at the university
  • at least one of the members has no association with the university
  • at least one of the members does not have a primary affiliation with a Norwegian institution
  • all members are holding a doctoral degree or equivalent
  • at least one member has competence at the level of professor or equivalent
  • the majority of the committee are external members
  • the majority of the committee is employed at institutions awarding the doctoral degree.

The assessment committee will consist of at least three members. Appointed supervisors cannot be members of the committee. Former members of the mid-way evaluation panel are not necessarily disqualified and may be considered as members of the assessment committee.

The candidate is advised when the dissertation has been sent to the assessment committee via a copy of a letter sent to the committee along with the dissertation.

 

The committee’s recommendation

The committee submits a written recommendation (assessment) to the faculty, which is quickly communicated to the candidate.

The length of the report varies considerably within and between subjects, from a couple of pages up to 10 pages. The length in itself indicates nothing about the conclusion or that there were particularly difficult assessments. People who participate in the committees and who write their contributions to the overall recommendation are different, and come from different places and traditions, so the variations are broad.

It is normal, on the one hand, for the recommendation to state something about the strengths of the dissertation and its contribution to the frontline research in the discipline or field. On the other hand, the recommendation should also formulate the committee’s criticism of (main features) and objections to the dissertation. This may apply to theoretical, methodological and empirical aspects. Then the report ends with a conclusion. Here we find three principal variants:

1) The conclusion is that the committee has found the dissertation worthy of public defence.

2) A preliminary report where the committee recommend that the faculty permit that the candidate do minor revisions of the dissertation before the final recommendation is made. This means that the dissertation is not ready for approval in its present form, but that the committee finds it good enough to be prepared for re-submission (within a deadline of 3 months).

3) The committee concludes that the dissertation needs significant changes is necessary in theory, hypothesis, material or method to be able to recommend the dissertation worthy of defence. The committee will then recommend that the dissertation not be approved. In such cases, the work cannot be resubmitted until 6 months have passed.

If the dissertation is defined under the aforementioned items 2 or 3, there are major consequences for the further consideration of the case.

Concerning item 2): The PhD Programme Board takes the final decision on whether section 32 (of the PhD regulations) should be used – that is, if they agree to the committee’s recommendation that the student be able to submit the dissertation in a revised form within three months. The PhD Programme Board will then set an exact deadline for resubmission. This can also be shorter than 3 months if the recommendation is only for minor matters to be reworked. Such preliminary recommendations from the committee are not considered a rejection, but as part of the first submission. The resubmitted dissertation is then sent back to the committee. They then assess whether the candidate has met the recommendations outlined in the preliminary recommendation, before finalizing it and submitting the final recommendation to the faculty.

It is recommended that the candidate prepare an attachment (about 1 page) outlining the main points of changes made on the basis of the original committee recommendation. If the submission deadline is not kept, the first submission is considered completed – with rejection as the final outcome. The dissertation cannot then be submitted until 6 months have passed since the faculty made their decision.

It is only upon first submission that item 2 can occur.

Concerning item 3): When the candidate’s dissertation has not been approved, he/she cannot submit a new dissertation until 6 months have passed (cf. § 33). The PhD Programme Board sets the earliest date that new submissions can be made.

On the second submission, the candidate must state that the dissertation has been assessed previously without being found worthy of defence. An assessment committee will be reappointed. Continuity in the composition of the committee between first and second submission is desirable, but if the candidate wishes for a different committee to be appointed, this must be justified and reported to the faculty in writing.

If on the second submission the student also fails the dissertation, he/she will not be able to submit a new edited version for assessment (cf. section 33). When the committee’s recommendation is unanimously positive, the dissertation is worthy of defence of the doctoral degree without a formal hearing at the faculty level. In the event of a dissenting or unanimously negative assessment, the candidate will be given 10 working days to make written comments on the committee’s recommendation. Any comments are to be sent to the faculty, who then forward them to the committee. Thereafter, the case goes for further consideration at the PhD Programme Board.

It is not uncommon for a dissertation to be rejected. This does not mean that ‘the race is over’, although it can be a difficult message to receive. The committee’s critical comments are guidelines for the student’s preparation of the dissertation for later submission. If the student’s dissertation is not approved in one of the two variants, it is important for the student to have a detailed conversation with the supervisor(s) in order to plan the work further with a view to submission.

Printing of dissertation


Upon positive recommendation, the student is instructed by the faculty to contact the UiT’s Print Office in order to print copies of the dissertation for the defence. The faculty will order sixty copies of the dissertation. The expenses are covered by the faculty. Seven copies of the 60 will be sent to the University Library. The others are presented during the trial lecture and defence. The candidate is not permitted to reserve a number of the copies for his/her own use. Additional copies of the dissertation for personal use can be ordered by the candidate on the Print Office’s webpage for a fee.

Images and illustrations where colour is important for understanding/reproducing the academic content will be printed in colour. It must be stipulated which pages you wish to be printed in colour in dialog with the staff at the Print Office. Headings and similar will not be printed in colour. More information on printing and templates on the front page can be found on the print shop’s website or here. Questions should be addressed directly to the Print Office.

As soon as the committee has given their positive recommendation, the faculty will complete the submission of the dissertation in Munin. If it is marked for the dissertation to be made available in Munin, the University Library will publish the dissertation on Munin’s front page and the public will have access to it prior to the defence.

Trial lecture and public defence of dissertation


The assessment committee gives suggestions for the date for the defence of the dissertation, the title of the trial lecture, and who will assume the roles of first and second opponents respectively. The department/centre notifies who will be the chair of the defence. The candidate will receive a copy of this notification, together with information on printing of the dissertation and delivery of the trial lecture. This is administered by the faculty. The arrangement of the defence of the dissertation takes place at the department/centre level, where an administrative contact person is appointed to take care of the planning and practical execution of the defence. The trial lecture on assigned topic and the public defence of the candidate’s dissertation, are arranged on the same date.

 

The department/centre organizes the defence of the dissertation. When it is clear that a defence will take place, an administrative contact person is appointed at the department/centre to plan and assume the practical work towards the public defence.

The head of the department/centre normally chairs the defences of dissertation. If the he/she is not able to do so, he/she delegates this to an experienced researcher at the department/centre.

Defence Procession: The chair of the defence leads the procession into the room once the audience has arrived. Then follows the doctoral student, the first opponent, second opponent and third opponent/chair of the committee. It is expected that all stand as the procession enters. Please inform your family and friends in advance. When the procession enters the hall, the doctoral student and the committee sit in reserved seats, while the chair of the defence holds an introduction with an account of the submission and assessment of the dissertation and the trial lecture.

The assigned topic for the trial lecture will be forwarded on email to the candidate 10 working days prior to the date for the defence. The duration of the lecture should be of 45 minutes length. After the lecture the Committee withdraws to assess whether the Candidate have ‘Passed’/’Not passed’ the trial lecture. If ‘Passed’, the exam continues with the defence of the doctoral dissertation.

 

First the doctoral student gives an account of the aim and the result of the scientific investigation. This presentation should have a duration of approximately 15 minutes (item 35 of the supplementary rules).

The chair of the defence shows the doctoral student and his opponents to their places during the defence. During the defence, the opponent and the doctoral student are usually turned halfway towards each other.

The first ordinary opponent then initiates the discussion. The faculty has provided an indicative time of up to 1.5 hours for the discussion (item 35). The second opponent ends the defence; the length of this discussion is recommended to be up to 1 hour (item 35). When it comes to the content of the contributions of the two opponents, they will have agreed between themselves who will address what in the defence. The committee’s recommendation may give hints on relevant topics for the defence.

Other attendees who wish to oppose ex auditorio must report this to the chair of the defence during the defence. This occurs within the time that the chair has appointed and announced at the opening of the defence.

The department/centre invites the chair of the defence, the committee, supervisors, doctoral student and possibly his/her immediate family for lunch.

Attire during trial lecture and defence: Formal.

 

Doctoral dinner

The dinner that the doctoral student provides for selected guests is not mandatory, but is a normal end to the celebrations. Over the years, it has become less formal. For those who wish to retain this form, the following information may be provided: The chair of the defence should be invited along with the committee. Normally, the person chairing the defence initiates the speeches. Then follows the third opponent (head of the committee) who gives his/her traditional speech. If (other) institutional heads (other than the chair of the defence) are represented, they should follow after the third opponent. Next follow the supervisors. Then the floor is open.

 

Tax deduction for cost relating to doctorate

The Norwegian Tax Administration give you the right to deduct expenses related to printing the dissertation, travel and the doctoral dinner. Read more on the tax administration’s website:

https://www.skatteetaten.no/en/person/taxes/get-the-taxes-right/employment-benefits-and-pensions/education/deduction-for-phd-expenses/

Chair of the PhD Programme Board:  Vice-Dean Research Synnøve Thomassen Andersen

 

Administrative contact persons

Senior Adviser Mayvi B. Johansen 

Senior adviser Hilde-Gunn Londal

Adviser Martin-Arne Andersen





How to become a PhD student


In order to become a PhD student at the BFE-faculty you have to either apply to a position that is advertised, or be employed at an external institution that wil fund the PhD study. The faculty is also generally positive to enter cotutelle agreements and joint doctoral degrees and PhD projects with the public and private sector.

Advertised positions

The faculty hires approximately 20 PhD student every year. The positions are advertised here. Links to available positions as provided in the right hand column.

Desired educational background, qualifications, application deadline and topic of the PhD Projects is specified in the advertisment. Working conditions, application requirements including mandatory attachements and procedures are also specified in the advertisments.

Applicants that are chosen and employed shall submit an application for admission to PhD studies within six weeks after commencement of their work contract. See more in subsection 6.1.3

External applicants

The faculty welcomes candidates that are employed at external institutions to apply for admission to PhD studies. An important requirement for such candidates is that funding of the project (salary/scholarship and operating costs) is on par with university PhD funding, and that at least 50 % of the time is used on the PhD project.

An agreement betweem the external institution and the BFE-faculty has to be signed and enclosed when applying for admission. The same requirements  apply for external students with regard to the project desription and other mandatory application attachments. 

Cotutelle agreements and joint doctoral degrees 

The faculty is generally positive to enter collaboration agreements with other universities/faculties for joint doctoral degrees and cotutelle agreements. The faculty has however some special requirements in order to enter such agreements. This includes financial, scientific and practical issues that are implicated when entering cotutelle agreements.

Self-funding

Due to the high costs, very few self-funded students are admitted to organized PhD programmes because strict funding requirements apply. Dr. Philos or privatist PhD could be options to pursue.

Questions and answers

  • When is the application deadline?
    • Available PhD positions are advertised throughout the year and application deadlines are given in the advertisement.
  • What are the formal requirements in order to be admitted to a PhD programme?
    • Requirements are listed below in subsection 6.1.2
  • Which documents should I enclose when applying for a position?
    • The job advertisement describes which documents to enclose. Missing out on some documents may lead to disqualification.
  • What do I do if I have not received the master’s diploma yet?
    • Enclose a transcript of grades or some other verification that you have completed your study.
  • Who will become my supervisors?
    • The project is usually initiated by a professor/researcher and she/he will usually become the main supervisor. Co-supervisors are recruited within the first weeks of employment, generally by a dialogue between the student and the main supervisor. 

Requirements for admission


  • 6 of the PhD regulations and the faculty regulations describe formal requirements in order to be admitted to PhD programmes. To be admitted, the student must have sufficient university education, good grades and be able to document adequate proficiency in English. In addition, there is a requirement for sufficient funding.

Length of study

Admission to PhD requires that the candidate has at least 5 years of university education, comparable to 300 ECTS.

  • 3-year bachelor degree (180 ECTS) and 2-year master degree (120 ECTS)
  • 5-year integrated master’s degree (300 ECTS)
  • Other educations that are evaluated to be of equal extent and length

Foreign educations

Candidates with a foreign education will be subjected to an evaluation whether the educational background is equal to higher Norwegian education. The faculty uses national guidelines according to Nokut’s country database and the GSU-list. Applicants from many countries will have to document additional higher education in order to be admitted. Depending on which country, one or two additional years of university education may be required, e.g. 4 years bachelor degree and two years master’s degree.

90 ECTS masters degrees

In several countries the standard length of the master’s degree is 1.5 years or 90 ECTS. The faculty may admit such candidates to PhD programmes if they comply with the faculty regulations to complete an additional 30 ECTS within the first year after admission to a PhD program. To qualify for admission the candidate may

  • Write a thesis of 30 credits subjected to oral examination
  • Write an article that is publishes, accepted or submitted to a peer-reviewed scientific journal. The scientific work shall be presented in a relevant forum and an external examiner shall evaluate the quality of the work
  • Completing additional relevant master course
  • Special syllabus that is credited according to § 15 of the faculty supplementary provisions

Grades

Grade requirements applies both to the master thesis as well as courses part of the master’s degree. The minimum requirements are:

  • Grade C or better on the master’s degree
  • Grade C or better on courses that are part of the master’s degree. A grade lower than C in one course may be compensated by a higher grade than C in another course.

For foreign students where the grading system differ from the Norwegian, an approximate assessment will be carried out. If the applicant has two subjects with the grade D or lower, the person concerned is not qualified for admission.  

English language proficiency

Documentation of sufficient English Language proficiency is required in order to be admitted to PhD studies. Requirements are either fulfilled by formal education or by obtaining a high enough score on an international recognized tests.

Applicants from Nordic countries, English speaking countries and some other countries are exempted from providing a test. The GSU-list, with notes, informs which countries that are exempted from English tests. In addition, if the master’s thesis has been written in English and English has been used as language of instruction in the master’s programme, English tests are not generally required.

A detailed list of various criteria to qualify for English language proficiency can be found here.

Funding of PhD

Admission to organized PhD programs at UiT requires sufficient funding. For PhD students employed at UiT all financial aspects are usually taken care of. UiT funded PhDs are either funded by UiT or externally funded by projects (NFR, EU and other funding instruments).

External PhD, i.e. fellows with a different employer than UiT, can be asked to provide documentation that the PhD is adequately funded. The PhD regulation states that the funding should be similar to costs of UiT funded PhDs. Funding shall cover salary costs, operating costs and overhead to the faculty.

Application for admission to PhD studies


UiT and the faculty has some requirements in order to make the application for admission complete.  For UiT employed PhDs, a temporary admission to PhD studies has been granted when being employed, but an application for admission has to be submitted within six weeks after commencement of the work contract.

Pre-PhD study right

Each candidate must apply for admission to one of the two Doctoral Programmes of the Faculty of Biosciences, Fisheries and Economics (BFE), and only after approval of the admission by the Research Committee, the candidate will be given the formal right to study. However, before formal enrolment, the research fellows at UiT can be assigned a pre-PhD study right if needed to sign up for courses. To create a pre-PhD study right, fill in this application form and send it by email to Ingjerd Gauslaa Nilsen.

Application requirements

A complete application for admission consist of the following documents. Some applicant may be required to amend additional documents.

  • Project description. Formal requirements are listed below.
  • Certified copies of the masters and bachelors diploma and/or the education that qualify the candidate for admission to PhD studies.
  • Curriculum Vitae (CV)
  • Agreements. Standard agreement forms shall be used. Agreement C is only relevant for external PhD students, i.e. employed at another institution. The agreements shall before submission be signed by:
    • Agreement A: Vice dean of research education, head of the department and the doctoral student
    • Agreement B: Head of the department, supervisors and the doctoral student
    • Agreement C: The dean of faculty and a representative from the external institution that can enter such agreements, e.g. research director, director.

Project description requirements

The project description shall be written in collaboration and in agreement with the supervisors. According to BFE supplementary regulations, the presentation of the research project shall be 5-10 pages. The project description shall be signed by the PhD student and all supervisors. A project description template project description template can be used, which also contain some additional information on what to include in the document. The project description shall include:

  • A description of the research topic, including an introduction that places the planned research project in context, and how it relates to relevant international research.
  • A description of the research questions and hypotheses. What are the objectives, and which methodology will be applied?
  • Description of the primary data and sources to be used, including how data will be collected/sampled and analyzed (where relevant).
  • References to relevant academic literature.
  • A preliminary time schedule for the completion of the doctoral degree programme. The schedule should indicate when the candidate plans to complete the educational component, field and laboratory work, data analysis, the writing and submission of scientific articles and presentations (lectures, poster presentations, etc) and stays abroad. If the research fellow is under teaching obligation, a preliminary time schedule for the teaching duty should be included as well.
  • Preliminary budget and funding plan for the PhD project. Annual expenditures and funds are considered sufficient.
  • A preliminary publishing schedule, including working titles, co-authors and time for submissions.
  • Provide a justification if the plan is to submit the thesis as a monograph instead of a collection of articles preceded by a synopsis. A tentative title and an outline for the work shall also be included.
  • Affiliation to research groups and association to a research school, if any.
  • The instructional component with PhD courses (course code, course name and institution, and the date for a planned exam in the courses) and other activities to fulfil this requirement. Attach a description of special syllabus, if any.
  • If the project faces issues with regard to research ethics, for instance animal experiments and collection of privacy protected information, this must be described. Furthermore, mention which authority that will approve the research project to be carried out.
  • Individual and / or scientific learning outcome should be specified. Although it can be referred to the general learning outcome described below, it should be specified in the project description which discipline and/or individual knowledge, skills, and general competencies the candidate should have acquired by completing the degree. These learning outcomes could be related to:
    • methodology (quantitative and/or qualitative)
    • field and laboratory work
    • sampling and experimental design
    • statistical analysis
    • management, networking and international understanding
    • communication and dissemination
    • other areas that are typically disciplinary and/or individual
    • personal development

When do I apply?

For PhD students employed at the university, the application for admission shall be submitted and be approved within six weeks after commencement of the employment contract. A delayed application for admission may deny candidates admission to some PhD courses. Please report delays to the research department.

PhD students employed at external institutions are advised to apply for admission as soon as the project has started. If there is less than one year until the project is to be finished, regulations state that admission to the organized PhD-programs shall be denied.

 

Where do I send/submit the application?

The application with all required attachments shall be sent to the research department at the BFE-faculty. Either submit the application by email (to Ingjerd Gauslaa Nilsen), internal mail (to Section for Research, Education and Communications at BFE) or send the documents to the following address:

UiT the Arctic University of Norway

Faculty of biosciences, fisheries and economics

Research department

  1. O. Box 6050 Langnes

9037 TROMSØ

 

Label the envelope: Application for admission to PhD

Handling and evaluation of the application

The application is processed by the faculty administration and forwarded to the admission body.

  1. The application is submitted to the research department
  2. The research department looks through the application and advice the applicant on various aspects pertaining to the application, i.e. missing information, formal errors.
  3. The research committee at the BFE-faculty is the admission body that formally approves admission if the application is found satisfactory.
  4. The applicant is informed of the decision of the committee and receives an official letter of admission. Comments and required amendments and/or changes to the project description is conveyed.

Instruction component


The PhD program consists of two parts where the thesis comprises 150 study points and the instruction component comprises 30 study points, in total 180 study points.  What can be allowed in the instruction component is regulated through UiT's PhD regulations and BFE-fak's supplementary provisions to these. Below you find the rules you need to act in accordance with to get your instruction component approved.

Course Level and other requirements

Courses in the instruction component must be on PhD level (8000-level) and the instruction component must contain training in philosophy of science and ethics. The instruction component comprises 30 credits, and at least 20 should be taken after admission. Courses and other activities in the instruction component should not be older than two years at the moment of admission.

Courses that are to be included in the instruction component must normally be either ordinary courses at the institution or special curriculum courses. The courses must have an evaluation using pass/fail or a graded scale (A-F). Courses in the latter category must be completed with the grade C or better for them to be approved as part of the instruction component.

Special curriculum

The special syllabus in the instructional component may comprise a maximum of 15 credits and may consist of the following:

  • Literature-based curriculum. For scientific books or articles in natural science subjects approx. 40-50 pages are estimated per credit, and in social science subjects approx. 60-80 pages per credit.
    • Literature-based curriculum (3 credits) will be evaluated through an oral exam.
    • Literature-based curriculum (4 - 6 credits) will be evaluated through an essay (4000 words) and an oral exam.
    • Literature-based curriculum (7 -15 credits) will be evaluated through an essay (4000 words), a lecture with an assigned title (30 min) and an oral exam.
  • Oral presentations at a scientific conference (up to 3 credits). The presentation must be documented by a copy of the presentation and the conference programme.
  • Preparation and presentation of a poster (up to 2 credits). The poster presentation shall be documented by a copy of the poster and the conference programme.
  • Other relevant activity if recommended by the supervisor

A maximum of 5 credits can be awarded for oral and poster presentations, and only one presentation and one poster will be approved.

National and international research courses evaluated by a relevant academic community with regard to level and scope may be used as part of the instruction component.

Research courses

Application for approval of research courses are addressed to the research committee. Approval requires:

  • The supervisor’s confirmation that the course is relevant.
  • Documentation of the teaching programme.  The level of the course must be specified. If the work load is not given in credits / ECTS:
    • An account of the number of hours used to complete the course must be attached. One credit is equivalent to 28-30 working hours and
    • Proof that documents completion of the course and that a knowledge test has been passed, e.g. exams, essay, poster, lecture or other means.

The instruction component must be such that it along with the thesis offers the necessary academic scope and depth.

Any changes in the instruction component must be recommended by the supervisors, and approved by the Research Committee.

Changes in the instruction component

Any possible changes in the instruction component must be recommended by the supervisors and approved by the Research Committee.

Final approval of the instruction component

Before you submit your thesis for evaluation, you need a final approval of your instruction component. Although you got an instruction component plan approved at the time you were admitted to the program, and you have accomplished all the courses according to this plan, you still need to apply for a final approval as soon as you have passed all courses. You do this simply by addressing an application to the Research Committee where you list which courses you want approved in good time before you plan to submit. Quite often there has been changes in the instruction component during the PhD period and if so, you can apply for a change and a final approval at the same time.

Supervision


As a PhD student you will receive individual and regularly supervision during your work with the PhD thesis. When you are admitted to a PhD programme, a main supervisor and one or more co-supervisors will be appointed. If you want to adjust your supervisor team after admission, you need to direct an application about that to the Research Committee. Below you will find information about which rules apply to the composition of the supervisor team and a definition of the supervisor responsibility.

Numbers of supervisors and distribution of supervision

For the doctoral degree programmes at the BFE Faculty, the appointment of three supervisors for each PhD student is recommended. A minimum requirement is two supervisors. One supervisor is to be appointed as main supervisor and the others as co-supervisors. Even if the day-to-day supervision of the student is taken care of by an external co-supervisor, it is the main supervisor at the BFE who has the overall scholarly responsibility.

The main supervisor should furthermore have the administrative responsibility for the research education for the PhD student in question. Co-supervisors are professionals who offer supervision and share the scholarly responsibility for the PhD student. Supervisors arrange between themselves how to distribute the academic supervision.

Amount of supervision

All supervisors are obliged to stay in touch with the candidate and must keep themselves informed about the student's progress. Any deviation from the progress schedule must be reported to the institute leader. The main supervisor must stay in touch with the PhD student on a regular basis or minimally once a month.

The PhD student should be able to expect about 40 contact sessions with his/her supervisors per year (direct supervision, possibly together with other students). 

Supervisor responsibilities

  • Offer advice on formulating and limiting the topic and problem. 
  • Keeping informed about the candidate's work progress and evaluate the progress in relation to the time schedule.
  • Approve the funding plan and make sure that it is followed.
  • Make sure that the progress schedule is concrete and realistic.
  • Discuss and evaluate hypotheses and methodology.
  • Help the candidate become acquainted with the academic literature and primary data.
  • Discuss and offer advice on how to write the thesis.
  • Provide the PhD student with a scholarly group affiliation and help introduce the candidate to relevant academic communities.
  • Discuss results and how to interpret them.
  • Give the candidate an introduction to the principles of research ethics.  The guidelines are to be distributed to both supervisor and student once an agreement has been made.  The guidelines may also be downloaded from the university website.
  • Supervise the candidate in the preparation of the thesis to ensure that it is on a par with the level of international scientific publications.

Changing supervisor

If the collaboration between the PhD student and the supervisor should not work out, the student may change supervisors. See contract form B, point 7, for further information.

PhD courses at BFE-fak


BFE-fak offers several doctoral courses (8000 courses) that are open for PhD students from UiT and other universities. Which courses that could be relevant in your construction component, you have to discuss with your supervisor. Maybe there are more relevant courses at other departments or at other universities? Below you will find information on how to register for classes and exams, registering deadlines, how you get a transcript of records and an overview of doctoral courses at BFE-fak.

How to apply for a seat on a PhD course at BFE-fak

PhD students enrolled at UiT the Arctic University of Norway register for classes in StudentWeb. Please note that you are not guaranteed a seat if the admission is restricted. On these courses you will get a message whether you've got a seat or not after the deadline for registering has expired.

Other applicants, as PhD students enrolled at other universities, employees at UiT or others have to apply as a singular course student in SøknadsWeb. You'll find a guidance for how to register an application in SøknadsWeb here.

Singular course students 

Singular course students have to upload documentation of their status as PhD students, or in case you are not a PhD student - your educational background. Confirmation of student status should be from your home student administration.  Confirmation from your supervisor or copy of award letter is not considered as valid documentation.

Those who can document that they are registered PhD students are exempted from paying the semester fee.

Deadlines for course registering

Deadlines for registering varies between courses, but you'll find further information about the prevailing deadline in the course description.

Who can get admission to the 8000 courses?

The following students get admission to 8000 courses, in order of priority:

  1. People admitted to a PhD programme at UiT
  2. Participants in the Associate Professor Program that fulfil the educational requirements
  3. Doctoral students from other universities. A confirmation letter from the home university must be enclosed.
  4. People who have a minimum master's degree or equivalent, who have not been admitted to a PhD programme. Confirmation of completed Master degree (diploma) must be enclosed.

If there are more applicants than available places, students will be given priority from the category 1 to 4. Please note that some courses may have additional admission requirements and / or priority keys. This would then be outlined in the course description.

Deadlines for registering to exam

Deadlines for registering to exam is normally 1 February in the spring semester and 1 September in the autumn semester if other information is not given.

Transcript of records

Transcripts can be ordered via StudentWeb. The transcript will be sent by mail to your registered term address, so make sure to check/update your semester address before ordering the transcript. You may also get your transcript by contacting the UiT infosenter.

Leave of absence and right of study


As a research fellow you are both a student and an employee. As a PhD student you will be allocated a study right that provides you the right to take doctoral courses, receive supervision, to have office accommodation and more. This is important to have in mind if you for some reasons get delayed and do not manage to finish before the conditions of employment is terminated. To keep track with your study right, it is important that you inform us about your leaves of absence and eventually need for study right prolongation.

Right to study

A person who has accepted the offer of a study place retains the right to study for a period equivalent to two years’ effective study over and above the prescribed time. Students who are at risk of losing their right to study in accordance with this rule are to receive notification of this no later than one semester before the right to study expires. 

Provided that the head of institute has been informed about deviations in the time schedule and the PhD student is unable to complete the education within two years in excess of the normal time frame, the candidate may apply for an extension of the right to study. The application must contain an explanation for the delay and a schedule for the completion of the degree. Both candidate and supervisors must sign the application.

Leave of absence

A PhD student who has a child, is entitled to maternity leave during the pregnancy and to care for their baby (parental leave), cf. section 4-5 of the Act relating to Universities and University Colleges. Leave of absence is also granted for PhD students that must serve compulsory military service.

Doctoral fellows granted leaves of absence from their position automatically receive the equivalent leave(s) of absence from their study.

The candidate must apply for a leave of absence and report any break in the studies as soon as possible so that this may be registered on the candidate's time account. The report is to be sent to the institute, who will forward it to the Section for research, education and outreach.

Reporting and follow-up


If things do not proceed quite as planned with your PhD work, it is important to do something about it as soon as possible so you do not loose valuable time.  To intercept problems that might have arisen, you therefore need to submit annual progress reports.

Progress report

The progress report is submitted every autumn to the institute you are affiliated to. A form will be sent from the Research, education and outreach section, but you reply to the contact person given in the emission. If your report reveal substantial deviations, attempts to solve the problems shall be initiated.

Both the PhD student and the supervisor are obliged to report any substantial deviation from the progress plan to the department.

Appraisal interview

If you are an employee at the university, you will be given the opportunity to talk to the institute leader or a person appointed by the institute leader once a year. Whether you want this, is up to you to decide.

Mid-term Evaluation at BFE-fak


When the PhD students has reached about halfway in the course of their PhD study, the work and progression shall be evaluated by scientists/researchers outside the supervisor team. The mid-term evaluation is an opportunity to get constructive feedback on the work that has been carried out so far and get advice for the work ahead. The primary goal is to inspire the candidate to a refreshed initiative to carry on with the doctoral degree.

Evaluation Committee

It is recommended that the evaluation committee consists of three members, but the minimum requirement is two members. The members can be scientists/researchers recruited from your research group or your department, but not from your supervisor team.

When and how the mid-term evaluation is carried out

  • The mid-term evaluation takes place in the third or fourth semester
  • It is the main supervisor’s responsibility to ensure that the evaluation is carried out
  • The PhD student has to give an oral presentation of his work this far and it can be held at seminars, workshops, meetings or in similar forums
  • Before the presentation, the PhD student must submit a short written report to the committee summarizing the project status. Enclose manuscripts and the last version of the project description to this report
  • After the oral presentation the evaluation committee will have a separate dialogue with the student.

Presentation content

In the presentation, the PhD student shall inform about the current status of the project and other circumstances that might be of significance for completing the doctoral degree. This might be:

  • An overview of planned, accepted and published publications
  • Project status and further plans regarding data collection, methods, analyses etc.
  • Time schedule related to time of enrollment and employment period
  • Project development compared to original project description
  • Reasons for scientific deviations to original project
  • Reasons for deviations to original time schedule. In that case an updated time schedule for data collection, data analyses, writing articles, publishing, writing thesis together, thesis submission must be presented
  • Instruction component and current  plan for completing it
  • Potential research stays at external institutions
  • Description of career plan and individual and scientific learning outcomes seen in relation to the career plan

Content of the evaluation report

  • The report shall give an evaluation of the work carried out so far, and it shall conclude whether research methods, thematic, ethical aspects, economy, supervision and progress is satisfactory or not.
  • The report shall also give specific advice for the further work and information on what is required to complete the project
  • Form to fill inn: Form Mid-term Evaluation

Follow-up

The main supervisor sends the evaluation report to the head of departments, all supervisors, head of office and a contact person in the faculty research department. If all conditions are found to be satisfactory, the department informs the candidate and the supervisor about this. If the evaluation committee does not find the conditions satisfactory, the department will undertake necessary actions.

To cover ev. travelling costs or honorarium, the PhD student's or the supervisor's annuum must be charged.

 

Requirements on the doctoral thesis

The PhD thesis shall be an independent piece of academic research that meets international standards of ethics, scholarship and methods in its field. At the BFE faculty more specific requirements are formulated as well, and these are outlined in the supplementary provisions which you find cited below.

Language

Doctoral theses at the BFE Faculty should normally be written in English or Norwegian. If you wish to write in a different language, you must apply and have it approved by the Research Committee.

It is possible to write the thesis with another PhD student?

If two or more PhD students wish to collaborate and write a common doctoral thesis, it is a condition that the academic community recommends it.

Scientific quality

The thesis must be of high scientific quality with clear and concise research questions. Material and methods must be adequate and suitable. The results shall be verifiable and be able to be reproduced using same methodology. The use of figures, tables and illustrations must be appropriate, and the conclusions must be tenable. Sources must be suitable with regard to critical selection and evaluation. References to literature must be correct and appropriate. All text must be presented in a clear and concise manner, free of linguistic errors.

Scope of work

The scope of the doctoral thesis should be such that the degree may be obtained by a research effort equivalent to 2.5 man-years. The thesis must, independent of form, be at a level that may be accepted by international periodicals with "peer review" routines.  For a thesis in the form of collections of articles, at least one article ought to be published or accepted for publication. Normally, the collection of articles for the doctoral degree should consist of 2-4 articles and an introduction/summary that ties the individual articles and put them in context. The articles may have more than one author, but the PhD student should be the primary/first author of at least two articles and sole author of the introductory part.

Introduction / summary part

In addition to the individual articles, the thesis should contain a presentation of the results and a detailed discussion. This collective presentation must be an independent scientific and up-to-date document in which the candidate has the opportunity to expand on and, if necessary, correct and/or adjust aspects written in the articles. It should demonstrate scientific perspective and maturity as well as an ability to comprehend advanced scientific issues.

Assignment template

The front cover of the doctoral thesis must be designed in correspondence with a template prepared by UiT the Arctic University of Norway. On this web page, an assignment template for the whole assignment is found as well.

 



Submission of PhD thesis at the BFE Faculty


When submitting your PhD thesis, there are a few things you need to pay attention to. Below you will find information on how to proceed when submitting and later printing your thesis. You will also find information about the possibility to correct errors you discover after submission.

Submission

Please note that you need a final approval of your instruction component before you are allowed to submit your thesis. If you have not done so yet, please write a short application containing a list of the courses you want to get approved and send it to ingjerd.nilsen@uit.no. If there has been a change in your instruction component since last time you had it approved you also need a recommendation about the new instruction component from your supervisor.

Doctoral theses at the BFE Faculty have to be submitted through UiT's dissemination portal, Munin. Procedure.

NB! Submission through Munin is demanded, which means the thesis will not be sent to the committee before it is submitted in Munin.

When the thesis is submitted in Munin, you still need to send the following documents to the BFE Faculty:

  • Recommendation from your supervisor that your thesis is ready to be evaluated
  • A copy of the “Acknowledgements”
  • A copy of the front page of each article in the doctoral thesis
  • Co-author statements
  • Latest version of the project description updated in connection with the mid-term evaluation

Withdrawal and correction of errors

A submitted thesis cannot be withdrawed before it is finally decided whether it is found worthy to be defended. However, you may apply to get formal errors corrected after submission. In that case a complete list of all errors (errata) you want to correct must be enclosed. The application must be delivered four weeks before the committee's evaluation deadline and you are only allowed to apply once.

Printing

As soon as the thesis is found worthy of public defense, you can initiate the printing:

  • Please use the university's template for front page
  • The printing company requires 3 weeks to print your thesis, so it will be wise to contact Tore Haukås, phone 776 46134, or Tove Løvstad, phone 776 46040, as soon as possible after you have got the thesis approved.
  • Normally the BFE Faculty will pay for 60-70 copies.
  • You will need an ISBN number and you will get one sent to you.
  • Of the printed thesis, 10 copies must be delivered to the BFE Faculty for distribution to the libraries.

Communicating your PhD

BFE-fak wants to make research visible and we would be happy to communicate the results from your PhD. We ask you kindly til fill out "Mal for formidling av doktorgrader"and send it by email to ingjerd.nilsen@uit.no at the latest one week before the disputation. The submitted text will be communicated on BFE-fak’s web pages shortly after your disputation. 

Evaluation of the thesis


At the time you submit your thesis, the composition of the evaluation committee should normally be clarified. It is your supervisor's responsibility to find a committee for you. The committee consists of three members; 1 opponent, 2 opponent and an internal member. The internal member is usually the leader of the committee. You will get the opportunity to comment on the composition before it is appointed.

The committee is given a deadline within three months to write an evaluation report. The report will conclude about:

  • the thesis is found worthy of defense as it is
  • the thesis has minor defects which must be corrected before the thesis is found worthy of defense. The extent of these defects should not be more significant than they can be revised within three months. The revised version of the thesis will be evaluated by the original committee, and a new deadline will be set for the final evaluation report.
  • the thesis has so significant defects that it cannot be recommended to defend it. In that case, the thesis can be re-submitted for a new evaluation, but only once and not before six months after the decision is made.

The report will be sent to you, and you will get the opportunity to make comments on it before the faculty makes a decision whether the recommendation is approved or not. You will be informed as soon as the decision is made.

Trial lecture


When your thesis is approved and made public (in Munin), you are ready for the doctoral trial. The trial consists of two parts: the trial lecture and the disputation. The trial lecture is a separate part of the doctoral trial and shall test your ability to acquire new knowledge beyond the topic of the thesis as well as the ability to disseminate this knowledge in a 45 min lecture. It is usually held on the same day, or the day prior to the defense.

The evaluation committee will appoint the topic of the trial lecture and the topic is forwarded to you 10 working days before it is to be held.

Requirements and expectations

The topic shall be different than the topic of the thesis and the lecture ought to be at a level where it can be followed and understood by bachelor students within the field of study.

Evaluation and approval   

Both the scientific content and the ability to disseminate this information form the basis for evaluation of the lecture. It is evaluated by the doctoral evaluation committee which make a recommendation to the faculty. The faculty decides whether the trial lecture can be approved or not.

If the lecture is not approved, a new trial lecture with a different topic must be held as soon as possible and at the latest within six months.  

Disputation: Public defense of the thesis


Public defense implies that everyone has the opportunity to follow the defense and ask questions concerning the work with the thesis.

Annoncement

Time and place for the defense is announced 10 working days prior to commencement. If not agreed on beforehand, the spoken language is the same as the language of the thesis.

The defense

The defense is chaired by the dean or someone appointed by the dean. First you are given 45 minutes to present your work. This is followed by the defense where the first opponents starts and the second opponent ends the discussion.  People present have the opportunity to comment ex auditorio only if they have contacted the chair during the defense recess.

The printed theses will be distributed amongst people present in the auditorium. If you want to save some copies for yourself, please give notice to the faculty administration.

Evaluation and approval

The evaluation committee will forward their evaluation to the faculty. If the faculty does not approve the defense, the dissertation can be held once more. A new defense should be held as soon as possible and within six months at the latest.

Ingjerd Gauslaa Nilsen
ingjerd.nilsen@uit.no



The Arctic Universisity Museum of Norway and Academy of Fine Arts does not offer a ph.d.-program. Fellows that are hired at the Arctic Universisity Museum of Norway and Academy of Fine Arts must apply for admission at a ph.d-program at an other Faculty.





A doctoral fellow position announced by the University of Tromsø or Faculty of Engineering Science and Technology is a study place. An application for such a position is application for admission to the doctoral program at the faculty. Once started in the position and latest within two months after the start, the full application has to be submitted to the faculty. 

 

The application must include the following:

  • Preliminary title of the thesis
  • Project description
  • Timetable and progress plan
  • Financing plan
  • Description of necessary infrastructure
  • Description of supervision requirements in special cases, and suggested supervisors
  • Plans for temporary research stays at other research institutions
  • Dissemination plan
  • Documentation of academic background which forms the basis for admission
  • Information about any intellectual property rights

 

The application shall be written in accordance with the application template determined by the dean of the Faculty of Engineering Science and Technology, and sent to the Committee for Research.

Application template

Søknadsskjema opptak 
 

The project description must be developed in collaboration with the main supervisor, and contain description of research topic, main problems, and choice of methods. The candidate shall provide a sketch of the project description with the application, and a complete project description shall be submitted within six months after admission.

Instruction component

The instruction component for the PhD program in applied mathematics and computational engineering must contain courses equivalent to 30 credits, comprising 5 credits in philosophy and science (TEK-8001), as well as 25 credits in mathematical-technological subjects. All the elements of the instruction component must be at PhD level. For more detailed information of admission requirements and the instruction component, see PhD regulations.

 

The application is to be submitted to postmottak@ivt.uit.no







Munin is UiT's open access archive for academic and research related material. The university offers all students the opportunity to publish their doctoral thesis or parts of it in this archive. Whether you want your thesis published in Munin or not, all doctorial theses at the Faculty of Engineering Science and Technology are to be submitted electronically through the Munin portal.

There is no deadline for submitting your thesis. You can save and exit the portal during the submission process and continue later on. Your application for evaluation will not be registered before you complete the submission.

This is a checklist of what you have to remember when submitting your thesis:       

  • You should apply to have your instruction component finally approved in advance of submission. The application form is found here. Send the application to postmottak@ivt.uit.no
  • You will find the Munin portal for submitting your thesis here. Use your username and password at UiT. Contact orakel@uit.noif you need assistance.
  • Please use UiT's templatesfor front pages. The front page must include both the name of the Faculty and the Department.
  • The thesis should be submitted as onepdf file. If you need assistance with this, contact the Munin staff at: munin@ub.uit.no, or phone 776 46255/ 776 44950. You have the sole responsibility for making sure the pdf file you submit in Munin is complete. When you have submitted your application for evaluation there will be no access to change the pdf. 
  • You have to submit a popular scientific summary of your thesis through Munin. The summary has to be written in English. 
  • In Munin you have to state that you have the permission from co-authors to publish your thesis and, if relevant, permission to use copyrighted illustrations. These permissions must be obtained beforehand.
  • For co-authored works, a statement describing the nature of the student's contribution(s) signed by the student and the main supervisor must be sent to postmottak@ivt.uit.no.
  • The department that you are affiliated with has to suggest an evaluation committee and a tentative date for the public defence. Form Suggestion of evaluation committee.
  • Your will receive a letter from the faculty administration regarding the evaluation committee, and you will be given the opportunity to give written comments on the proposal within five days of receiving notice.

After this the administration at Faculty of Engineering Science and Technology will send the thesis to the evaluation committee.

You will receive notice if the thesis is worthy of public defense and the committee’s evaluation report approximately 24 days prior to the public defense.

If the thesis is found worthy of public defense, there are some practical things regarding printing, trial lecture and public defense that have to be prepared:

  • Together with the letter from the faculty administration, you will receive two ISBN numbers for your thesis. One is for the printed version (this number has to be printed on the back page of your thesis), and one for the electronic version in Munin. 
  • Withdrawal and correction of errors: A submitted thesis cannot be withdrawed before it is finally decided whether it is found worthy to be defended. However, you may apply to get formal errors corrected after submission. In that case a complete list of all errors (errata) you want to correct must be enclosed. The application must be delivered four weeks before the committee's evaluation deadline and you are only allowed to apply once.
  • You have to arrange to have 50 copies printed. UiT has an agreement with Andvord Grafisk AS. The department will cover 4200 NOK of the costs. You have to send your thesis to ag@andvord.no  to get an estimate of the costs. When you receive information about the costs, you have to get a requisition (please contact the institute administration) and return this to Andvord.
  • 8 printed copies have to be delivered to the institute administration for distribution to the libraries. The thesis will be published in Munin after the public defense, unless you reserved against publication when submitting your thesis in Munin. The thesis will not be published if the evaluation committee finds the thesis not worthy of defense. Munin follows the rules and agreements with journals concerning publishing articles. They will make sure there will be no conflicts of interest with journals or publishers. When submitting you can also stress parts of the thesis that cannot be openly available in Munin.
  • The title of the trial lecture will be sent to you two weeks (10 working days) before the lecture takes place. The trial lecture should last no longer than 45 minutes.
  • The trial lecture and public defense should normally be held in the language in which the thesis is written.

If you have other questions concerning the practical circumstances regarding submission and public defense, please contact us.



Klas Petterson

Klas.pettersson@uit.no

 





National Joint PhD Program in Nautical Operations/ Doktorgradsprogrammet (PhD) i nautiske operasjoner: fellesgrad

Nautical operations consist of two areas, broadly speaking. Nautical studies include navigation, maneuvering and transport of floating craft, and operations, indicating that the PhD program will focus on applied research to support, improve and develop the activities undertaken. The operational perspective includes strategic, tactical and operational aspects. Strategic levels include the choice of type and size of a ship fleet. Tactical aspects concern the design of individual ships and the selection of equipment and staff. The operational aspects include planning, implementation and evaluation of nautical operations.

Implementation of contemporary complex nautical operations requires interdisciplinary and highly differentiated competencies, including research expertise, for the safe and efficient planning, implementation and evaluation of nautical operations. The National Joint PhD Program in Nautical Operations will educate qualified candidates for research, teaching, dissemination, innovation and other activities requiring scientific insight and operational maritime focus.

Vision


The program has the following vision: to create an internationally recognized national PhD degree in nautical operations. The program will approach this vision through pursuing the following aims:

  • Strengthen the multidisciplinary national expertise in nautical operations. This is achieved through close collaboration between four higher education institutions offering professional maritime education in Norway.
  • The PhD Program in Nautical Operations is the preferred PhD-program in the field and attracts excellent applicants nationally and internationally.
  • Individuals graduating from the program are in demand both nationally and internationally because they have a strong and relevant research-based expertise and the ability to innovate and adapt.
  • Increase value creation and innovation through close cooperation between academia,
    maritime industry and the public sector.
  • The multidisciplinary national competence in nautical operations constitutes an
    internationally recognised professional environment that sets terms for knowledge development in the field.

The National Joint PhD Program in Nautical Operations is a joint degree between the four higher education institutions offering professional maritime education in Norway:

The partner institutions each have specific and complementary areas of research in nautical operations and contribute with their particular expertise to the various components of the PhD program. UiT The Arctic University of Norway has the overall coordination responsibility for the program, however, each partner university has an administrative contact person providing necessary support to the students.

 

The PhD-program will consist of:

  • An educational component (30 ECTS). This is composed of subjects at PhD-level divided into a compulsory part (15 ECTS) and a self-chosen part (15 ECTS). The core areas of the educational component have two compulsory and eight elective subjects. The core areas build on key themes of the maritime Bachelor- and Master-programs at the four institutions.
  • A research component (150 ECTS). The dissertation is an independent research project or research and development project that meets international standards in terms of professional level, methodology and ethical considerations in the field of nautical operations. The dissertation must contribute to the development of new academic knowledge and be at a level suitable for international publication.

The program must normally be completed within three years (full-time work), or within four years if an extra year is granted for teaching and supervision work. A different schedule may be negotiated upon admission, but must have a study effort of at least 50%. The language of teaching and examination is English.

Learning outcome


Learning outcomes of the PhD program

Upon completion of the doctoral program, the candidate will have achieved the following overarching learning outcomes:

Knowledge (K1-K5)

The candidate:

K1  is at the knowledge forefront of national and international research on nautical operations and their importance for efficiency and safety, 

K2  can contribute to theory or technology development in nautical operations and to generate new knowledge, methods and/or practices relevant to nautical operations,

K3  has a thorough knowledge of scientific theory that is relevant to the candidate's research field,

K4  can assess the appropriateness of different research methodologies and methods for data generation and analysis related to nautical operations, 

K5  has thorough knowledge of maritime stakeholders and their interrelations. 

Skills (F1-F4)

The candidate can:

F1   formulate scientifically founded research problems stemming from current research in order to plan and carry out research on nautical operations at an international level,

F2   carry out research on nautical operations to generate new knowledge,

F3   generate, process and analyse empirical data to present research findings in a way that qualifies for international peer-reviewed publication, 

F4   identify and analyse the need for knowledge, development and change of technology, decision making processes and operational decisions.

General Competence (G1-G5)

The candidate can:

G1  identify relevant new ethical challenges and problems in one's own research and practice research with professional integrity, 

G2  disseminate research and development findings via national and international publications and conference presentations, 

G3  participate in professional maritime networks with other researchers, both nationally and internationally, 

G4  manage complex multidisciplinary assignments and projects, 

G5  contribute to creativity and innovation within one's field of research in collaboration with other stakeholders in the maritime industry.

 

Who can apply?


Applicants must have an operational maritime educational and vocational background or other professional education relevant to nautical operations. Applicants must have completed education at Bachelor/Master-levels which together comprises 300 ECTS.

Job opportunities


Candidates will be eligible for positions within the national and international maritime industry in sectors such as:

  • Maritime sector supply industry
  • Shipping companies
  • Government bodies and public institutions with maritime activities
  • Consultancies
  • Higher education sector with maritime professional education
  • Offshore and energy companies
  • Ports and land-based services for the maritime industry
  • Training and educational centers for maritime personnel

Admission to the PhD program in nautical operations requires a completed relevant 120 ECTS Master's degree, based on a 180 ECTS Bachelor's degree, or an integrated Master's degree of 300 ECTS. The competence of applicants with a Master's degree of less than 120 ECTS can be assessed if another educational equivalent to the missing credits in the Master's degree is documented.

Examples of fields of study that qualify for admission include maritime management, nautical studies, occupational and organisational psychology, fire and safety, meteorology and oceanography, marine engineering and more.

A weighted grade average for the Master's degree equal to B or better is normally required for admission. The candidate must also have a grade of B or better on the Master's thesis. Exceptions to these admission rules can be considered if the candidate can document particular suitability for a PhD-education.

Financing


The PhD program in nautical operations is a 3 year full-time study. Admission to the program requires that you have funding for the entire period. Public universities in Norway do not charge student tuition fees.

There are three possible ways to finance PhD studies: self-financing, financing by employer or financing by the Norwegian Ministry for Education and Research. In case of funding from your employer, we recommend exploring the Research Council of Norway’s Industrial Ph.D. scheme. This scheme exists specifically for companies with employees seeking to pursue a PhD-degree. Your company can submit the application to the Research Council of Norway (NFR) at any time. If granted, companies receive an annual grant equal to maximum 50 per cent of the applicable rate for doctoral research fellowships for a three-year period. The candidate must be an employee of the company and be formally admitted to an ordinary doctoral degree program.

For self-financed PhD students, different financing requirements apply at the four cooperating institutions in the joint PhD-program. Common requirements are; (1) the candidate must cover all the expenses for general operating costs, overhead-costs, costs for travel and costs for use of the institution's infrastructure (such as offices, equipment or laboratories). (2) Self-financed candidates must document (by bank statement) the ability to cover subsistence costs of around 20 000 NOK/month for the entire duration of the program. (3) A financing contract must be established between the self-financing candidate and the home institution before the applicant can be admitted to the PhD program.

For positions funded by the Norwegian Ministry of Education and Research, the admission process is two-fold. Firstly, the candidate needs to apply for an advertised PhD student-position at www.jobbnorge.no. The hired candidate can apply for admission to the PhD program.

Admission requirements are the same for all candidates regardless of source of funding.

Application


A complete application for admission comprises the Application form for admission to the Joint PhD program in Nautical Operations and necessary attachments.

The following must be included in the application:

  • Documentation of relevant educational background that will qualify for admission into the PhD program (diplomas and transcripts of records)
  • A project description, including topic, research questions and choice of theory and research methodology. The project description must be written in close collaboration with the main supervisor and be signed by all supervisors. 
  • A progress plan for completion of the program. The progress plan must include which semester you are planning to take your compulsory mid-term evaluation. Typically, the mid-term evaluation is conducted in the 3rd semester (for 3-yearcontracts) or in the 4th semester (for 4-year contracts). 
  • A financing plan.
  • A supervisor team (the candidate must contact supervisors in advance of applying and have an agreement on project description and supervision plans; profiles and contact details of senior academic staff at all four cooperating institutions in the joint program can be found under the Network-tab)
  • A plan for compulsory duties and possibly a research stay at another institution in Norway or abroad
  • A plan for the educational component:
    • All courses mustbe at PhD-level to be approved in the educational component.
    • The plan must contain a list of all courses (totalling 30 ECTS) that will be included in the educational component of the program. Two compulsory courses comprising 15 ECTS (HTOI-courseand the philosophy of science and ethics course) must be included.
    • The remaining 15 ECTS of coursework can be chosen freely. It is recommended to first consider thecourse catalogue of elective courses that has been developed specifically for this program.  
    • In subject areas where no established PhD courses exist, an individual special curriculum of 5-10 ECTS can be approved. If you intend to include an individual special curriculum in your educational component, you must specify the field of study in your application.
  • A scientific dissemination plan 
  • Information about any intellectual property rights restrictions (IPR) that may apply to the project.
  • A statement on possible legal and ethical issues in the project and how these can be addressed.
  • A description of possible special infrastructure needed for the completion of the program.
  • If you are submitting articles as part of your application for admission and you have written those together with someone, please also provide a declaration of co-authorship: doc

Courses


Courses

The program coursework consists of PhD-level courses divided into a compulsory (15 ECTS) and an elective part (15 ECTS). Since the PhD Program in Nautical Operations is a joint effort between UiT, NTNU, HVL and USN, all PhD students are registered in the student systems (FS) of all four cooperating institutions. Therefore, our PhD students can register for PhD courses at all institutions through the Studentwebs of all the respective institutions. If you wish to register for PhD courses at other higher education institutions in Norway or abroad, you need to carefully follow the relevant course pages with instructions and deadlines for external applicants.

Compulsory courses (15 ECTS). There are two compulsory courses in the program:

  1. Philosophy of science (5 ECTS)
  1. MFA-8010 Maritime HTOI (Human-Technology-Organisation-Innovation) (10 ECTS)

Philosophy of Science will give doctoral students in-depth knowledge of science, research and ethics, including issues of scientific fraud and plagiarism. Variants of the course can be taken at any relevant PhD program in Norway (SVF-8600 or HEL-8010 at UiT, PHI-401 at NMBU or PHD102_1 at UiS). Exact course and location must be approved as part of the educational component in the application for admission.

MFA-8010 Maritime HTOI will provide students with state-of-the-art knowledge of the maritime industry with particular focus on human, technology, organization and innovation in the maritime domain. The course will provide students with a common knowledge platform in the areas of significance for nautical operations. The course is highly interdisciplinary, covering social science, maritime professions and engineering and emphasizes how innovations in technology, practice, organization and regulations affect nautical operations.

Elective courses (15 ECTS). Currently, there are nine elective courses in the program. The courses will only run if enough students sign up, so you must clarify in advance with the course responsible when the courses will be running:

MFA-8020 Advanced Maritime Operations   5 ECTS, UiT
MFA-8030  Maritime Technologies in Polar Waters  10 ECTS, UiT
MFA-8040   Maritime Measurement Science  5 ECTS, UiT
PNO902   Maritime Organizational Safety Management  5 ECTS, HVL
PN-ML9000 Maritime Logistics and Port Operation Management   5 ECTS, USN
PN-TA9000 Task Analysis in Maritime Socio-technical Systems 5 ECTS, USN
PN-DM9000  Decision Making and Performance Assessment  5 ECTS, USN
TS8001   Maritime Systems Design and Methods  10 ECTS, NTNU
  Individual special curriculum  5-10 ECTS, all

 

The individual special curriculum can be chosen, usually in collaboration with the main supervisor, to cover an area in your research field relevant for your PhD-project, where you are unable to find formal PhD courses offered.

Procedure for submitting an application for individual special curriculum: doc         

Application form for individual special curriculum: doc

Annual progress report


The candidate must report annually on progress in the PhD-program. This includes the professional interactions with the supervisors and challenges that might be affecting the progress of the project. The main supervisor must also submit a separate report on the progression of the candidate and the professional interactions between the candidate and the entire supervisory team The deadline to report for the past year, is February 1st each year.

  Annual progress report form for PhD-candidates:  doc  

  Annual progress report form for supervisors: doc

Mid-term evaluation


In the 3rd semester (for 3-year contracts) or in the 4th semester (for 4-year contracts), the candidate must present a comprehensive update on the PhD-program progression. This will be evaluated by a committee to ensure satisfactory progress.      

  Template for PhD-plan (must be updated at this point): doc

  Mid-term assessment report form: doc

Changes and leave of absence


Application for approval of changes to the supervisory team:

If you need to change the composition of your supervisory team from what was indicated in the application for admission for some reason, please apply for approval of these changes using the following form:

  Application for changes to supervisory team: doc

 

Application for approval of changes to the educational component:

If changes in your PhD-studies requires changing one or more of the initially planned courses, please apply for approval of these changes using the following form:

  Application for changes to educational planpdf

 

Other forms for changes to the PhD-program progression:

  Application for leave of absence from the programpdf

  Application for extension of the PhD contract: pdf

 Norwegian Maritime Days (NMD)

Norwegian Maritime Days is the annual symposium at which all the PhD students, academic staff from all the four cooperating institutions in the joint degree and academic/industrial partners gather for presentations and networking.

Program faculty members


Inst.

Name

Position

Fields of expertise

 

UiT

Peter Wide

 

Professor
PhD-leader, deputy chair of program board

Maritime sensor technology

UiT

Are K. Sydnes

 

Professor

Maritime security

UiT

Egil Pedersen

 

Professor

Marine technology/Nautical science

UiT

Bjørn Morten Batalden

 

Associate Professor

Maritime logistics/Nautical science

UiT

Lokukaluge Prasad Perera

 

Associate Professor

Maritime Vessel Operations

NTNU

Runar Ostnes 

 

Associate Professor
PhD-leader, program board member

Hydrography/Nautical science

NTNU

Frøy Birte Bjørneseth

 

Associate Professor

Human Factors

NTNU

Henrique M. Gaspar

 

Associate Professor

Ship Design and Operation

NTNU

Hans Petter Hildre

 

Head of Department
Chair of consortium

Systems design

NTNU

Vilmar Æsøy

 

Professor

Ship machinery

NTNU

Houxiang Zhang

 

Professor

Robotics and Cybernetics

NTNU

Karl Henning Halse

 

Associate Professor

Marine technology

USN

Kenn Steger-Jensen 

Professor
PhD-leader, chair of program board

Manufacturing and Supply Chain Systems, Maritime Logistics

USN

Anne Haugen Gausdal

 

Professor
PhD-leader

Organization, Management and Innovation

USN

Karina Hjelmervik

 

Professor

Oceanography

USN

Halvor Schøyen

 

Associate Professor

Maritime logistics

USN

Salman Nazir

 

Associate Professor

Maritime human factors

USN

Steven Mallam

 

Associate Professor

Systems engineering

USN

Kristin Falk

 

Associate Professor

Systems engineering

USN

Noureddine Bouhmala

 

Professor

Optimization/Data mining

USN

Bjarte Knappen-Røed

 

Associate Professor

Maritime human factors

HVL

Helle Asgjerd Oltedal 

 

Professor
PhD-leader, program board member

Maritime safety management

HVL

Bjarne Vandeskog

 

Associate professor

Maritime social antropology

HVL

Xiaoqin Hu

 

Associate professor

Computational fluid dynamics

HVL

Edwin Galea

 

Professor

Mathematical modelling/Fire safety

HVL

Margareta Lützhöft

 

Professor

Maritime human factors

PhD-students


Our first PhD student, Dr. Odd Sveinung Hareide, graduated on April 5h 2019.

Name

Tentative thesis title

 

Brian Murray (UiT)

 

Predictive Collision Avoidance for Autonomous Surface Vessels.

 

Per Roald Leikanger (UiT)

 

Decision support systems for advanced maritime operations.

 

Khanh Quang Bui (UiT)

 

Advanced Data Analytics for Ship Performance Monitoring in Autonomous Maritime Operations

 

Raheleh Kari (NTNU)

 

Human in the Loop for Remote Ship Operations

 

Tore Relling (NTNU)

 

Human-centred approach to the governmental role in autonomous operations.

 

Rami Zghyer (NTNU)

 

Real-time simulation of nautical operations: the effect of ship dynamics and control design approaches in guidance, navigation and control of remotely operated vessels.

 

Atle Christiansen (USN)

 

Operations science reborn.

 

Tae-Eun Kim (USN)

 

Beyond Safety Management: Leadership for Safer Ship Operations.

 

Jørgen Ernstsen (USN)

 

Development of assessment tool for seafarers’ performance in Nautical Operations.

 

Marianne Kjørstad (USN)

 

Technology with Empathy - Human Systems Engineering Innovation Framework.

 

Amit Sharma (USN)

 

Computer assisted collaborative learning as an intervention in Maritime Education and Training.

 

Siv Engen (USN)

 

System architecture and design in subsea industry.

 

Sathiya Kumar Renganayagalu (USN)

 

Wearable Virtual Reality for maritime professional training: technology, applications, methods and limitations.

 

Karen Czachorowski (USN)

 

Blockchain Technology Applied to the Maritime Offshore Logistics and Operations – Oil and Gas Supply Chain and Logistics Digitalization

 

Mariia Dushenko (USN)

 

Impact of the Digitization and Digitalization on Ro-Ro Port stays by means of Terminal Modelling and Simulation (DAMOS)

 

Mehdi Poornikoo (USN)

 

 Vu Viet Dung (HVL)

 

Design for safety: developing user-centered interfaces for marine navigation systems.

 

Hooshyar Azizpour (HVL)

 

ARCEVAC - Maritime Evacuation in Polar Waters

 

Ria Bruenig (HVL)

 

ARCEVAC - Maritime Evacuation in Polar Waters.

 

Leif Ole Dreyer (HVL)

 

Maritime Autonomy – Investigation of Suitable Safety Management Measures

 

Agnieszka Urszula Hynnekleiv (HVL)

Future skills and psychological capital for personnel in the maritime industry

Please contact your local PhD-coordinator for detailed procedures for submitting your PhD-thesis and further process at your home university.

Thesis submission checklist for students at UiT The Arctic University of Norway


Munin is UiT's open access archive for academic and research related material. UiT offers all students the opportunity to publish their doctoral thesis or parts of it in this archive. Whether you want your thesis published in Munin or not, all doctorial theses at the Faculty of Science and Technology are to be submitted electronically through the Munin portal.

There is no deadline for submitting your thesis. You can save and exit the portal during the submission process and continue later on. Your application for evaluation will not be registered before you complete the submission.
 
This is a checklist of what you have to remember when submitting your thesis:                       

  • You should apply to have your instruction component finally approved in advance of submission.
  • You will find the Munin portal for submitting your thesis here. Use your username and password at UiT. Contact orakel@uit.no if you need assistance.
  • Please use UiT's templates for front pages. The front page must include both the name of the Faculty and the Department.
  • The thesis should be submitted as one .pdf file. If you need assistance with this, contact the Munin staff at: munin@ub.uit.no, or phone 776 46255/776 44950. You have the sole responsibility for making sure the pdf file you submit in Munin is complete. When you have submitted your application for evaluation there will be no access to change the pdf.
  • You have to submit a popular scientific summary of your thesis through Munin. The summary has to be written in English.
  • In Munin you have to state that you have the permission from co-authors to publish your thesis and, if relevant, permission to use copyrighted illustrations. These permissions must be obtained beforehand.
  • For co-authored works, a statement describing the nature of the student's contribution(s) signed by the student and the main supervisor must be sent to postmottak@nt.uit.no.
  • The department that you are affiliated with has to suggest an evaluation committee and a tentative date for the public defence.
  • Your will receive a letter from the program board/faculty administration regarding the evaluation committee, and you will be given the opportunity to give written comments on the proposal within five days of receiving notice.

After this the administration will send the thesis to the evaluation committee.

You will receive notive if the thesis is worthy of public defence and the committee´s evaluation report approximately 24 days prior to the public defence.


If the thesis is found worthy of public defence, there are some practical things regarding printing, trial lecture and public defence that have to be prepared:
 

•Together with the letter from the faculty administration, you will receive two ISBN numbers for your thesis. One is for the printed version (this number has to be printed on the back page of your thesis), and one for the electronic version in Munin.
 
• You have to arrange to have 50 copies printed. UiT has an agreement with Andvord Grafisk AS. The department will cover 4200 NOK of the costs. You have to send your thesis to ag@andvord.no to get an estimate of the costs. When you receive information about the costs, you have to get a requisition (contact okonomi@nt.uit.no) and return this to Andvord.
 
• 8 printed copies have to be delivered to the faculty administration for distribution to the libraries.The thesis will be published in Munin after the public defence, unless you reserved against publication when submitting your thesis in Munin. The thesis will not be published if the evaluation committee finds the thesis not worthy of defence. Munin follows the rules and agreements with journals concerning publishing articles. They will make sure there will be no conflicts of interest with journals or publishers. When submitting you can also stress parts of the thesis that can not be openly available in Munin.
 
• A submitted thesis may not be withdrawn before the evaluation committee has determined whether or not it is worthy of public defence. The candidate may nonetheless apply to the faculty for permission to correct formalities in the submitted thesis ("errata"). The application must specify in full all errata to be corrected. The application is to be submitted no later than four (4) weeks before the committee’s deadline for returning their recommendation (which is 24 days). Thus, the errata must be applied for 7 weeks and 3 days before the defence. It is only possible to apply once.
 
• The title of the trial lecture will be sent to you two weeks (10 working days) before the lecture takes place. The trial lecture should last no longer than 45 minutes.
 
• The trial lecture and public defence should normally be held in the language in which the thesis is written.


 If you have other questions concerning the practical circumstances regarding submission and public defence, please contact us.

 

Forms you or your supervisor may need in the thesis submission process


Proposal of evaluation committee and chair of defense (committee proposal)

You main supervisor will propose members for the PhD thesis evaluation committee to the program board.

            Proposed PhD-thesis evaluation committee form: doc

 

Application for final approval of the educational component

When you have completed all the coursework and well ahead of submission of your thesis, you must file an application for final approval of the educational component.

            Application for approval of educational component: doc

 

Application for evaluation of PhD thesis

When you are submitting your PhD thesis, the following application form must be filed:

            Application for evaluation of PhD-thesis: doc

 

Declarations of co-authorship

If your PhD thesis consists of articles co-authored with others, a declaration of co-authorship contributions must also be filed.

            Declaration of co-authorship: doc

 

Agreement to serve on evaluation committee and declarations of impartiality

All the members of the PhD thesis evaluation committee must fill out declarations of impartiality as part of the nomination and agreement to serve on the committee.

            Declaration and agreement form: pdf

UiT The Arctic University of Norway
Stephanie Ramona Hansen, National PhD Program Coordinator
stephanie.r.hansen@uit.no 

University of South-Eastern Norway
Aina Enstad, local coordinator
Aina.Enstad@usn.no

Western Norway University of Applied Sciences
Eva Leirbæk, local coordinator
Eva.Leirbaek@hvl.no

Norwegian University of Science and Technology
Siri Schulerud, local coordinator
ssc@ntnu.no