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PhD at UiT The Arctic University of Norway




You will find detailed information about admission, course of study and completion in the faculty boxes. 

Housing for PhD students


Housing for PhD students at UiT 

PhD On Track


PhD on Track is a web resource aimed primarily at PhD candidates and early career researchers.

Guidelines for evaluation of doctoral degrees at UiT The Arctic University of Norway


Guidelines for the evaluation of doctoral degrees at UiT The Arctic University of Norway

Webpages about HSE and emergency prepardness


Webpages about health, safety, environment and emergency prepardness (you need to log into the intranet). 

Universty Library


University Library

Munin - where you hand in your Doctoral Theses



To be able to get a position as doctoral fellow at UiT The Arctic University of Tromsø, you must be qualified for admission to the PhD program. If you get a doctoral fellow position, you are at the same time given preliminary admission to a PhD program. This page gives you information on your application for final admission.

 

Application

Within two months after starting a PhD position, you must apply for final admission to the PhD program in Science. For external PhD students, the application should be submitted as soon as possible after starting the position at the external employer.

The application must include the following:

  • The application form (use this document when you write your project description and plan)
  • The research project description signed by the applicant, all supervisors and Head of Department
  • Diplomas

 

Instruction component

Each PhD student must have an individual education plan (instruction component) including courses yielding a total of 30 credits.

Of these 30 credits 20‐27 credits must be within mathematical and/or subjects within of the field of natural science, 3‐6 credits in the field of ethics and philosophy of science and, if desired, 4-7 credits in tranferrable skills.

Please note that the recommended course in the field of ethics and philosophy of science is the course SVF-8600 “Philosophy of science and ethics” given by the BFE-faculty. Students wanting to attend this course have to apply directly to BFE faculty within the given deadlines: PhD courses BFE. You can also attend HEL-8040 given by the Medical faculty. You sign up for this course in the StudentWeb.

For students at the PhD Training School in Arctic Marine Geology and Geophysics, the courses GEO‐8144 Marine Geology and Geophysics Cruise and GEO‐8145 Workshop in Arctic Marine Geology and Geophysics are compulsory.

 

The courses that are included in the instruction component should normally be ordinary PhD courses at the institution or special curriculums.

The application is to be submitted to postmottak@nt.uit.no 



Instruction component


Signing up for PhD courses at the Faculty of Science and Technology

PhD students at UiT The Arctic University of Norway sign up for 8000 courses through StudentWeb. You will find information about how to register for the semester and sign up for courses here. You are not guaranteed enrollment to courses with restricted admission. If you have applied for admission to a restricted course you will be informed if you got admission or not after the deadline.

PhD students from other universities, applicants with a master’s degree or equivalent, or participants in the Associate Professor Programme must apply for admission to 8000 courses through SøknadsWeb.

 

External students must document their basis for admission

External students must remember to upload certified documentation of education, and if relevant, documentation of their status as a PhD student to SøknadsWeb. Confirmation of student status should be from your home University's student administration. Confirmation from your supervisor or copy of award letter is not considered as valid documentation.

 

Who can apply for admission to the 8000 courses The following students may apply for the 8000 courses, in order of priority:

  1. PhD students and research fellows at a PhD student research program at the University of Tromsø
  2. Participants in the Associate Professor Program
  3. PhD students and students at a PhD student research program at other universities
  4. People who have a minimum master's degree or equivalent, but are not admitted to a PhD program.

If there are more applicants than capacity, students will be given priority from the category 1 to 4. Please note that some courses may have additional admission requirements and/or priority keys. This would be stated in the course description for each course.

 

Special Curriculum

Special curriculums are approved by the Head of Department at the department responsible for the course. When the application has been approved, you can send the form to maren.l.andresen@uit.no

You will then be signed up for the course.

Application form

 

Transcript of record
Transcripts can be ordered via the StudentWeb. The transcript will be sent by mail to your registered term address. Make sure to check/update your semester address before ordering the transcript

 

Course overview Below you will find an overview of the 8000-courses at the NT-faculty. The courses are not necessarily given in a regular interval. For additional information about each course, please see the course catalouge.

 

Application for recognition of external PhD courses

National and international research training courses may be included in the individual instruction component, provided they have been evaluated by a relevant research environment in respect to scope and level.

 

Applications for approval shall be submitted to the Committee for Research Training.

The approval requires:

‐ Confirmation from the supervisors that the course is relevant and may be a part of the individual instruction component

‐ Documentation of the teaching arrangements:

It must be documented that the course is on PhD level. In the event that the scope of the course is not expressed in credits (ECTS), an overview of the number of hours used to complete the course must be attached; one credit is equivalent to approx. 25‐30 hours of work; documentation of successful completion of testing of knowledge, e.g. examinations, essays.

Incomplete applications will be returned.

 

All applications to the Committee for research training is to be sent to: postmottak@nt.uit.no

 

Application for final approval of the instruction component:

All PhD-students must apply to have the instruction component finally approved by the Committee for Research Training prior to submission of the thesis.

Final approval of the individual instruction component - Application form

Progress report


Every year PhD students and their supervisors are obligated to submit a progress report. The purpose of this progress report is to uncover possible problems that might exist between the student and the supervisor, to uncover deviation from the work schedule and to provide feedback in general. The progress report is done electronically.

PhD students and supervisors report independently of each other.

PhD students submit the report via StudentWeb.

The deadline for students is February 1

Supervisors submit their report using the form found on the right.

Supervisors send their report to postmottak@nt.uit.no

The deadline for supervisors is February 14 2020

 

Midterm evaluation


The Committee for Research Training at the Faculty of Science and Technology, UiT, has with effect from 22 June 2019 introduced a system of midway evaluation for students admitted to the PhD programme in Science.

The system was introduced as a requirement for PhD students admitted to the programme after the date it came into effect, and may also be arranged for students admitted before this date.

All students admitted after 22 June 2018 are to complete the midway evaluation when they are at the midway point of the programme. 

The responsibility of implementing the midway evaluations lies with the departments. The students will receive a comprehensive response to the work on their PhD projects.

 

Guidelines for midterm evaluation

Application for leave of absence and right to study


Leave of absence:

Leave of absence as pregnancy, illness etc. (PhD regulations, section 13) is automatically granted for PhD students, but it must be documented before we can register a new end date. Documentation include confirmation from NAV, hospital, employer e.g. that shows the period (and if so, percent of working time in the period).

The documentation is to be sent to: postmottak@nt.uit.no

 

Right to study:

In the event that the candidate does not complete the PhD study within two years over and above the nominal length of study (normally equal to the employment period), the candidate have to apply to the Committee for Research Training for an extended right to study. Such an application must include the grounds for the delay and a plan for completing the program, and must be signed by the PhD student and his/her supervisors.

Please note that such an application only regards prolongation of the agreement period, and not prolongation of research fellow positions and salary. To prolong your period as research fellow, please contact your department, as this concerns your employment and not your study.

The application is to be sent to: postmottak@nt.uit.no

Grants


Transition grant:

Transition grants are announced and processed by the Committee for Research Training at the Faculty of Science and Technology.

The grant is intended for qualified researchers who have defended their thesis or have received a positive evaluation of their thesis at the Faculty of Science and Technology within the last 9 months. Applicants who have not submitted their thesis will not be considered. As a general rule, the scholarship will cover the salary for a period of at least 6 months after the defence, where 3 months are covered by the Faculty and 3 months by the applicant's department. 

The grant is intended for researchers awaiting clarification regarding Post Docs/Researcher positions at UiT. It must be stated in the application for which position(s) you are awaiting clarification, or if you plan to apply/have applied for funding from e.g. NRC, EU or other sources of funding.

Each department will rank and prioritize their applicants, and must confirm that they are willing to cover their salary for 3 months or more. The application should include recommendations from the head of your department and supervisor, which should include reasons for the applicant based on particular qualifications, research direction and long-range plans for the departments.

 The Committee for Research Education will distribute the grants between the applicants based on following criterias:  

- recommendations from the head of department and supervisor/research group

- total time duration of the PhD study

- how the project fits with the Faculty's strategy

 

The departments are entitled to decide how the grant is combined with other fundings.

The electronic application including attachments should be sent to: postmottak@nt.uit.no


Application deadline: There are 2 set deadlines each year - 15 May and 15 November.

 

Funding for staying abroad:

This scholarship is for PhD student at the Faculty of Science and Technology with UiT as their employer and PhD students who are financed from Sources without the possibility of travel grants. The grants is not given to students with funding from the Norwegian Research Council or other Sources of external funding which could potentially have yielded a travel grant.  

 

Information about the application

Application form

 

To the right you can find information regarding the application and the application form. Please read the information carefully before you apply. It is important to attach all documents asked for. The application including the attachments is to be sent to postmottak@nt.uit.no

 

Deadline for application: 1 October 

The scholarships rules and rates are identical to the rules and rates applicable for permanent scientific staff at UiT on sabbatical year. Since all internal PhD students have teaching load, the department must be noted well ahead about plans to stay abroad.

 

Grants for research courses and research education:

The Faculty of Science and Technology announces grants that can be used for supporting departments in arranging national research courses at the faculty, or to support travel costs for the faculty’s PhD students to participate in national or international courses included in the individual curriculum.  The grants are distributed by the Committee for Research Training based upon applications from the departments and the PhD students.

The grants are distributed to support:

  1. 1. Departments arranging national research courses
    Application deadline: 15 March
    Departments arranging national research courses may apply for grants to cover the expenses for inviting external lecturers.

 

  1. PhD students at the faculty attending external research education.  
    The course must give credits and be included in the individual instruction component for the PhD study.
    Application deadlines:
  • 15 March
  • 15 June
  • 15 November


The applications from the PhD students are decided after each application deadlines.  The student must apply to have the courses included in the instruction component if it has not already been preapproved.

The Faculty does not support travel to research seminars or conferences, as contributions such as posters or presentations are not approved as part of the individual instruction component for the PhD education.

The grant may cover the travel and accommodation (most inexpensive way). Allowance for board is not covered.

The grant does not cover courses at other universities if similar courses are given at UiT - The Arctic University of Norway.

Along with the application, the student must include a confirmation from the supervisor that the course is relevant and if a similar course is given at UiT or not.

 

The application must include:

  • Budget - cheapest travel and accommodation.
  • Confirmation from supervisor about the relevance of the course and if a similar course is given at UiT
  • Course description stating the scope and the level of the course

The application must be submitted to postmottak@nt.uit.no

The language of preference for a PhD thesis in science is English.

Decisions relating to whether two or more students may present a joint thesis must be decided on a case by case basis by the Committee for Research Training upon a proposal from the research group in question.



Munin is UiT's open access archive for academic and research related material. The university offers all students the opportunity to publish their doctoral thesis or parts of it in this archive. Whether you want your thesis published in Munin or not, all doctorial theses at the Faculty of Science and Technology are to be submitted electronically through the Munin portal.
There is no deadline for submitting your thesis. You can save and exit the portal during the submission process and continue later on. Your application for evaluation will not be registered before you complete the submission.

 

This is a checklist of what you have to remember when submitting your thesis:                        

  • You will find the Munin portal for submitting your thesis here. Use your username and password at UiT. Contact orakel@uit.no if you need assistance. You must apply to have your instruction component finally approved prior to submission. The application form is found here. Send the application to postmottak@nt.uit.no
  • Please use UiT's templates for front pages. The front page must include both the name of the Faculty and the Department.
  • The thesis should be submitted as one .pdf file. If you need assistance with this, contact the Munin staff at: munin@ub.uit.no, or phone 776 46255/776 44950. You have the sole responsibility for making sure the pdf file you submit in Munin is complete. When you have submitted your application for evaluation there will be no access to change the pdf. 
  • You have to submit a popular scientific summary of your thesis through Munin. The summary has to be written in English. 
  • In Munin you have to state that you have the permission from co-authors to publish your thesis and, if relevant, permission to use copyrighted illustrations. These permissions must be obtained beforehand.
  • For co-authored works, a statement describing the nature of the student's contribution(s) signed by the student and the main supervisor must be sent to postmottak@nt.uit.no.
  • Your will receive a letter from the faculty administration regarding the evaluation committee, and you will be given the opportunity to give written comments on the proposal within five days of receiving notice.

 

After this the administration at Faculty of Science will send the thesis to the evaluation committee.

 You will receive notive if the thesis is worthy of public defence and the committees evaluation report approximately 24 days prior to the public defence.

 If the thesis is found worthy of public defence, there are some practical things regarding printing, trial lecture and public defence that have to be prepared:

 

  • Together with the letter from the faculty administration, you will receive two ISBN numbers for your thesis. One is for the printed version (this number has to be printed on the back page of your thesis), and one for the electronic version in Munin. 
  • You have to arrange to have 50 copies printed. UiT has an agreement with Andvord Grafisk AS. The department will cover 4200 NOK of the costs. You have to send your thesis to ag@andvord.no to get an estimate of the costs. When you receive information about the costs, you have to get a requisition (contact okonomi@nt.uit.no) and return this to Andvord.
  • 8 printed copies have to be delivered to the faculty administration for distribution to the libraries.The thesis will be published in Munin after the public defence, unless you reserved against publication when submitting your thesis in Munin. The thesis will not be published if the evaluation committee finds the thesis not worthy of defence. Munin follows the rules and agreements with journals concerning publishing articles. They will make sure there will be no conflicts of interest with journals or publishers. When submitting you can also stress parts of the thesis that cannot be openly available in Munin.
  • A submitted thesis may not be withdrawn before the evaluation committee has determined whether or not it is worthy of public defence. The candidate may nonetheless apply to the faculty for permission to correct formalities in the submitted thesis ("errata"). The application must specify in full all errata to be corrected. The application is to be submitted no later than four (4) weeks before the committee’s deadline for returning their recommendation (which is 24 days). Thus, the errata must be applied for 7 weeks and 3 days before the defence. It is only possible to apply once.
  • The title of the trial lecture will be sent to you two weeks (10 working days) before the lecture takes place. The trial lecture should last no longer than 45 minutes.
  • The trial lecture and public defence should normally be held in the language in which the thesis is written.

 

 If you have other questions concerning the practical circumstances regarding submission and public defence, please contact us.

 







Application for admission to singular PhD courses   


Do you want to take a single course without being admitted to our PhD program?

Apply for admission on singular courses at PhD level via SøknadsWeb. You will find the application alternative under singular courses -> Singular courses PhD level.

The following application code must be used: Application code 9301 - Individual courses at PhD level

You do not have to enter the course code in the comments field, but if you want to take an admission-restricted PhD course, you will have to apply for a place on the specific course by applying for admission in StudentWeb after you have been admitted to singular courses. The right to study you receive is general and gives you access to take all PhD courses that are open and available to all singular course students at PhD level, but it does not automatically give you a place on admission-restricted PhD courses.

Who can get the right to study for singular courses at PhD level?

  • PhD students at UiT who wish to take a PhD course that is not to be used as part of the PhD degree they take at UiT
  • PhD students and students from the Student Research Programme from institutions other than UiT
  • Applicants who have completed a master's degree (five-year master or three-year bachelor + two-year master), but who are not PhD students

Documentation

In order for your application to be processed, you must upload the necessary documentation in SøknadsWeb which shows that you meet the above requirements. The deadline for uploading documentation on education via the application web is the same as the application deadline.

Application deadline:

June 1 for admission to the autumn semester.

December 1 for admission to the spring semester.

What happens after you have been granted the right to study?

When you have been granted the right to study, you must register for the semester in StudentWeb.

The deadline for registration for classes and exams for the autumn semester is 1 September, and 1 February for the spring semester.

You can read more about our PhD courses here.

If you are a foreign applicant, you will find information about admission here.

If you have questions about admission, please contact the admission office.  

Application for admission to the PhD programme in the Faculty of Health Sciences


Apply for admission here.

Admission Requirements

To be qualified for admission to the PhD programme, you must have a master's degree with average grade C or better.

The master’s degree must be a 5-year programme (300 ECTS) or 3-year bachelor + 2-year (120 ECTS) master’s programme.

The 5-year programme must include at least a 20 ECTS master thesis and the 2-year master’s programme must include at least a 30 ECTS master thesis.

The PhD programme is a 3-year full time study programme. To be admitted to the PhD programme, you need to have funding for the entire period (3 years full time). In general, the financing will cover salary and operating funds, infrastructure and overhead for a PhD position.

For more information regarding admission requirements, see Regulations concerning the degree of Philosophiae Doctor (PhD) at the University of Tromsø - The Arctic University of Norway (UiT)

Attachments to the application

  • Project description in the standard template (templates can be found below)
  • Milestone/Progress plan for the project
  • Written assessment of the project’s feasibility within the normal time frame (written by the main supervisor)
  • Data management plan 
  • Copies of diplomas
  • Documentation of funding (Grant letter, confirmation from employer institution or similar)

Possible other appendices:

  • Approval from REK, NSD or other entities. If approval has not yet been granted, a plan for the application process can be attached.
  • If the research project is part-time during the funding period, you must include a funding plan showing percentage of working hours for your doctoral project per year/semester.
  • If you will be working in a clinic or similar,  in addition to your studies, you must enclose a confirmation letter from your leader stating that at least 50 per cent of your time will be spent on the research project
  • If you plan to use a language other than English in your dissertation, you must submit an application to do so
  • If you plan to take courses at other universities as part of your training, you must enclose a print-out of the course description (from website)

Proof of English proficiency

You must include documentation of proficiency in English if you do not have the Norwegian Higher Education Entrance Qualification. For more information, see Proof of English proficiency - Master's Programme. 

Project description

The project description has to be written in the following template, with a maximum length of 10 pages.

The project descriptions must comply with section 8 Research protocol of the Regulation relating to organization of medical and health research. 

Accordingly, the project description must specify the following information:

  • project manager
  • a scientific project plan specifying the project goals, justification, materials and methods. The project plan must also provide a justification for the chosen research design and a tentative time frame for the project.
  • a description of how personal health data will be managed, including sources from which the health data will be collected and whether the data will be transferred to or shared with countries outside the EEA
  • sources from which human biological material will be collected, and whether the material will be transferred to other parties or abroad
  • an assessment of ethical challenges in the research project, in particular a risk-benefit analysis for participants in the research project
  • sources of financing, interested parties and dependencies, including any financial involvement the researchers and the research participants have in the research project. 
  • a plan for dissemination of results, and information on possible applications, including commercial use of the research results, data or biological materials.

If project descriptions from major research applications are enclosed with the application for admission to a PhD programme, the project description must also specify what the student will be doing in the PhD-project.

Milestone plan/Progress plan

A detailed milestone/progress plan for the research project must be enclosed with the application.

The appropriate templates can be found here:

Milestone plan for research projects - 3 years (full time)

Milestone plan for research projects - 4 years (part time)

Milestone plan for research projects - 6 years (part time)

Data Managment Plan (DMP)

A DMP is a document that describes how data in a research project will be handled from the start of the project, throughout the research process and after the project is completed.

A DMP describes what type of data is collected or generated. The plan addresses how the data will be stored, described with metadata, analyzed and possibly shared. The plan also touches on issues related to rights, privacy and costs. 

You will find more information about DMP at UiT Research Data Portal.

See here for:

Assessment of project feasibility by the proposed main supervisor

A written statement from the proposed main supervisor must be included in the application for admission. Please use this template: supervisor statment (word)

Copy of diploma

We need a copy of the entire diploma, not just the front page. If the diploma is not in Norwegian or English, a diploma supplement or translation of the diploma must also be enclosed. If you have a degree from the University of Tromsø – The Arctic University of Norway, you do not need to attach your diploma. Authorization is not recognised as a confirmation of a degree. If you have a diploma from abroad, you should also enclose a completed authorization form from NOKUT in case we need NOKUT to assess your education. You can find the authorization form here.

Schedule and funding

It is important that section 5, progress plan and funding, is filled in correctly. The information filled in here determines your study period.

Proposed individual education plan

Section 6; A proposed individual education plan must contain all courses you plan to take in the educational component. The educational component must comprise 30 ECTS, and contain all of the programme's compulsory courses.

It is not necessary to set up a plan that exceeds 30 ECTS. You can take courses not included in your plan for educational component if you wish, however, these courses will not appear on your final diploma.

The compulsory courses at the Faculty of Health Sciences are:

  • HEL-8040 Theory of science, research ethics and research design (It is recommended that you take this course as soon as possible)
  • HEL-8045-NO Innovasjon og allmennrettet forskningskommunikasjon or HEL-8045-EN Innovation and public science communication (It is recommended that you wait until halfway through your PhD studies before taking this course)

For more information regarding elements that can be approved in the instruction component, see the formal part of the PhD study.

You can also find an overview of all our PhD courses and course schedules on our web site over PhD courses.

Also remember to include a plan for your project in this section.

Application for final admission to the PhD programme in the Faculty of Health Sciences - Doctoral Research Fellows employed by the University


Once you have been employed as a research fellow, you must apply for final admission to the PhD program within two months after the start date of your employment. 

Apply for admisson here.

Appendices to the application

  • Project description written in the template
  • Milestone/Progress plan for the project
  • Written assessment of the project’s feasibility within the normal time frame (written by the main supervisor)
  • Data management plan

 Possible other appendices:

  • Approval from REK, NSD or other entities. If approval has not yet been granted, a plan for the application process can be attached.
  • If you plan to use a language other than English in your dissertation, you must submit an application to do so.
  • If you plan to take courses at other universities as part of your training, you must enclose a print-out of the course description (from website)

Project description

The project description has to be written in the following template, with a maximum length of 10 pages.

The project descriptions must comply with section 8 Research protocol of the Regulation relating to organization of medical and health research.

Accordingly, the project description must specify the following information:

  • project manager
  • a scientific project plan specifying the project goals, justification, materials and methods. The project plan must also provide a justification for the chosen research design and a tentative time frame for the project.
  • a description of how personal health data will be managed, including sources from which the health data will be collected and whether the data will be transferred to or shared with countries outside the EEA
  • sources from which human biological material will be collected, and whether the material will be transferred to other parties or abroad
  • an assessment of ethical challenges in the research project, in particular a risk-benefit analysis for participants in the research project
  • sources of financing, interested parties and dependencies, including any financial involvement the researchers and the research participants have in the research project. 
  • a plan for dissemination of results, and information on possible applications, including commercial use of the research results, data or biological materials.

If project descriptions from major research applications are enclosed with the application for admission to a PhD programme, the project description must also specify what the student will be doing in the PhD-project.

Milestone plan/Progress plan

A detailed milestone/progress plan for the research project must be enclosed with the application.

The appropriate templates can be found here:

Milestone plan for research projects - 3 years (full time)

Milestone plan for research projects - 4 years (part time)

Milestone plan for research projects - 6 years (part time)

Data Managment Plan (DMP)

A DMP is a document that describes how data in a research project will be handled from the start of the project, throughout the research process and after the project is completed.

A DMP describes what type of data is collected or generated. The plan addresses how the data will be stored, described with metadata, analyzed and possibly shared. The plan also touches on issues related to rights, privacy and costs. 

You will find more information about DMP at UiT Research Data Portal.

See here for:

Assessment of project feasibility by the proposed main supervisor

A written statement from the proposed main supervisor must be included in the application for admission. Please use this template: supervisor statment (word)

Proposed individual education plan

Section 6; A proposed individual education plan must contain all courses you plan to take in the educational component. The educational component must comprise 30 ECTS, and contain all of the programme's compulsory courses.

It is not necessary to set up a plan that exceeds 30 ECTS. You can take courses not included in your plan for educational component if you wish, however, these courses will not appear on your final diploma.

The compulsory courses at the Faculty of Health Sciences are:

  • HEL-8040 Theory of science, research ethics and research design (It is recommended that you take this course as soon as possible)
  • HEL-8045-NO Innovasjon og allmennrettet forskningskommunikasjon or HEL-8045-EN Innovation and public science communication (It is recommended that you wait until halfway through your PhD studies before taking this course)

For more information regarding elements that can be approved in the instruction component, see the formal part of the PhD study.

You can also find an overview of all our PhD courses and course schedules on our web site over PhD courses.

Also remember to include a plan for your project in this section.

Mobility grant


Who is eligible to apply?

Deadline: December 2021

A mobility grant can be sought by university fellows employed at UiT.

This grant scheme does not apply to fellows funded by the Research Council of Norway or other external funding agencies.

The grant can be sought by students in their second or third year of study. Support can be granted for one stay abroad during the PhD study.

The grant is intended for research stays abroad with a duration of 2-6 months.

It is possible to apply for a research stay in Europe and the rest of the world. This can only be conducted if the government's recommendations on the COVID-19 situation allow travelling in the relevant time period.

The grant covers travel expenses and costs in connection with the stay abroad. No support is granted for travel home during the stay abroad.

Please contact phd@helsefak.uit.no for questions regarding the mobility grant.

Application requirements

Applicants must carefully read the guidelines and make sure to submit all the required documents.

The standard application form must be used, and the application must include:

  • Purpose of the stay abroad and relevance to the doctoral project
  • A plan for the research stay
  • A budget and financing plan

The grant size is calculated according to the Norwegian Research Council rates.

In addition to the application form, the following documents must be attached to the application:

  • Recommendation from the main supervisor. The supervisor must give his / her professional assessment of how important the stay abroad will be for the completion of the doctoral project
  • An invitation letter from the host institution

The application must be submitted with attachments to: phd@helsefak.uit.no

Processing of applications

Submitted applications will be processed and a response can be expected during the first half of January. The faculty administration has the right to refuse and / or reduce the scholarship amount if it exceeds available funds.

Useful information about international stays

UiT has a web page containing useful and relevant information for employees at international stays. Here you will also find necessary forms to be used when applying for advance or final settlements.

Up to 90% of the grant can be paid out in advance of the stay.The Advance payment form for international stays must be used.

Reporting and financial settlement

The Financial settlement form must be used to calculate costs for the stay abroad. The regular travel expenses form must not be used.

Only costs documented with receipts (or other documentation) will be reimbursed. Any amount in excess of the approved grant will not be paid out.

The grant recipient must submit a short scientific report after the international stay. The report should describe the scientific results of the stay and whether there are plans to continue the collaboration with the host institution.

Please include the duration of the stay and the name of the host institution.

This report form must be used.

Supervision


The supervisor’s responsibilities

You should have regular contact with your supervisors.

Your supervisor(s) should:

  • give you advice on the formulation and scope of topics and problems
  • discuss and assess hypotheses and methods
  • discuss results and their interpretation
  • discuss the conception and implementation of presentation (including organization, language, documentation, etc.)
  • assist in finding relevant literature and data available through libraries, archives etc.
  • provide guidance on ethical questions of relevance to the thesis

Your supervisors are obligated to:

  • know the prevailing PhD-regulations at the Faculty, and the Ethical guidelines for supervision at the University of Tromsø.
  • follow your progress in the project and theeducational component
  • follow up on scientific issues that can cause a delay in your progress

As a PhD-student, you will join an active research environment. Your supervisors are responsible for facilitating active participation in the research environment. 

The supervision is regulated by "The Agreement upon admission to doctoral program at the University of Tromsø" which includes doctoral students, supervisors, the department and the faculty.

Changes in supervisory team

If you wish to make changes to your supervisory team during the PhD studies, you must submit an application to the Facult yusing our web based application form. Remember to log in using your Feide username and password. A confirmation from all supervisors is also required and can be uploaded as a pdf-file, e-mail or similar in the application form.

Supervision problems - The Conflict Council


Occasionally, a conflict arises between the PhD student and a supervisor. If the conflict is of such a nature that it may weaken the possibility of completing the doctoral studies or lead to major delays in progress, the Faculty of Health Sciences has a Conflict Council (Konfliktrådet) that can assist the parties involved in resolving the conflict.

Both the PhD student and the supervisors may report cases to the Conflict Council through this email address: konfliktradphd@helsefak.uit.no 

This email goes to the Vice Dean of Research Education and two members of the PhD administration at the Faculty. All cases are treated with strict confidentiality. 

Two heads of departments at the Faculty are then appointed to constitute the conflict council in each case. These will not be from the department that the PhD student belongs to,

Meetings in the Conflict Council

The Conflict Council meets with the involved parties separately and as a group. The Research group leader will also participate in the group meeting. The PhD student is allowed to bring a supporting person. Both the PhD student and the supervisor are given the opportunity to present their versions of the conflict, and the Research group leader is allowed provide supplementary information. The council will then sketch a possible solution to the conflict and a proposed action plan for completion of the PhD project.

Content of the action plan

The proposed action plan will:

  • discuss the remaining milestones in the project and the anticipated time required to reach these
  • propose new supervisors in cases where the supervisory agreement is terminated to ensure supervision for the remainder of the PhD project period
  • give advice on compensation for lost time caused by the conflict


If the Conflict Council does not succeed in finding a solution to the conflict, a report will be sent to the Research, Education and Communication Section for further follow-up.

Educational component


The PhD programme has a total scope of 180 ECTS. The thesis comprises 150 ECTS and the remainder (30 ECTS) is generally referred to as the educational component. The educational component consists of compulsory and elective courses.

In order to complete the PhD-program you must complete all the compulsory courses.  Elective courses have to be completed according to the programs regulations.

As soon as possible after completing the 30 ECTS educational component, you must send an email request to obtain a written confirmation of completion from us. This must be done prior to submitting your PhD thesis.

Requirements in the educational component

Compulsory courses (10 ECTS):

  • HEL-8040 Theory of science, research ethics and research design (7 ECTS)
  • HEL-8045-NO Innovasjon og allmennrettet forskningskommunikasjon or HEL-8045-EN Innovation and public science communication (3 ECTS)

We recommend that you attend HEL-8045 during the second half of your PhD studiesin order to achieve the best learning outcome.

A course on animal research is mandatory if you use animal experimentation in your project. The course must be completed during the first year of your PhD-studies.

Elective courses (20 ECTS):

Elective courses can be PhD-level courses from UiT, or other universities, scientific presentations and research stays abroad. Always check the course description for any overlapping content with other courses. You can apply for pre-approval if you are unsure whether the course meets the requirements.

PhD-courses at UiT

PhD courses from UiT can be added to your education plan directly in StudentWeb. You will find more information about the education plan and semester registration here.

You will find an overview of PhD courses at the Faculty of Health Science here. The overview in Studentweb can be unreliable for more than a year ahead.

PhD courses from other faculties at UiT may overlap with the Faculty of Health Sciences' PhD courses, which will lead to a reduction in ECTS. If one course overlaps with another, you can check in the course description.

An overview of PhD courses at other faculties at UiT can be found here.

PhD-courses from other universities in Norway

Apply for approval of PhD course

The following criteria have to be met:

  • The courses have to be at PhD level.
  • The courses must be offered by a university or university college

Documentation:

If you have taken a PhD course at a Norwegian university/college, you do not need to attach documentation in the form of a transcript.

If you have taken a PhD course at a norwegian research school or similar and are unable to present an official transcript of records, you must enclose a course certificate, course description and confirmation of the number of teaching hours.

Research schools consist of networks of universities, colleges and research institutes and are a supplement to the ordinary PhD programmes, but are not considered a graduate institution. The faculty may therefore, in accordance with the PhD Regulations § 15 and in the Act relating to universities and colleges, § 3-5 (universitets- og høyskoleloven) request that the student have an additional examination. The additional examination will be a presentation for the research group which shows that the student has achieved the learning objectives described in the course description.

Here you will find information about the course offered by:

NTNU

University of Oslo
University of Bergen

Norwegian PhD School of Heart Research (NORHEART)
National Research School in Population Based Epidemiology (EPINOR)
Nasjonal forskerskole i allmennmedisin (NAFALM)
Norwegian PhD School of Pharmacy
Norwegian Research School in Neuroscience

PhD courses from universities abroad

Apply for approval of PhD course

The following criteria have to be met:

  • The courses must be at PhD level
  • The courses must be linked to a graduate institution

Documentation:

  • Official transcript of records

Research schools consist of networks of universities, colleges and research institutes and are a supplement to the ordinary PhD programmes, but are not considered a graduate institution. The faculty may therefore, in accordance with the PhD Regulations § 15 and in the Act relating to universities and colleges, § 3-5 (universitets- og høyskoleloven) request that the student have an additional examination. The additional examination will be a presentation for the research group which shows that the student has achieved the learning objectives described in the course description.

Presentations

Apply for approval of your presentation

Presentation at a national conference yields 1 ECTS. A presentation at an international conference yields 2 ECTS. Popular science presentations grants a maximum of 2 ECTS. Your educational component is limited to 3 ECTS from dissemination work.

Documentation:

  • Please attach a participant list/written confirmation from the conference organizers.
  • The presentation (powerpoint or poster)
  • General information about the conference (e.g. conference program booklet or a link to the conference website)

Research stay abroad

Apply for approval of your research stay abroad

You may be granted ECTS for research stays abroad lasting at least two weeks. You will be granted 1,5 ECTS per week. The longest stay you can be granted study credits for is four weeks (6 ECTS). You can not receive credits for a research stay in your home country. Documentation should be a confirmation letter from the institution that specifies time use and location. The letter should also include a short description of your work during the research stay.

For more detail and other options, see the PhD regulation, Section 15 or the study plan.

The education plan and semester registration in StudentWeb


Semester registration

You must register for each semester in StudentWeb.

PhD students do not need to pay the semester fee.

The deadline for registering for the autumn semester is 1 September and 1 February for the spring semester.

Education plan

You add and register for courses you wish to take in your education plan. When you have been admitted to the PhD programme we will register the thesis, trial lecture and the mandatory courses into your education plan.

Move courses to another semester

You can move elements in your education plan if you wish to take the course another semester than originally planned. If you wish to move elements from an earlier semester you must click on "Show earlier semesters" and choose the semester you originally planned to take the course.  You do not have to register for classes/exams in HEL-8890 and HEL-8900. This is done by the Faculty after you have submitted your dissertation.

Elective courses

You can register for elective courses in your education plan. If you wish to take a course at UiT that is not present in the list, you can go to "active courses" in StudentWeb and search for the course code.

Research stays, presentations and courses at other institutions will be added to your education plan upon completion and approval.

Register for courses

It is important to register for both classes and exams on courses by the deadline which is 1 September for the autumn semester and 1 February for the spring semester. On admission-restricted courses, you will receive the message "Admission in progress" after you have registered for teaching. Complete the registration and you will be notified after September 1/1. February if you have been offered a place on the course

Regarding HEL-8045 Innovation and public science communication you will have to choose which version of the course you wish to take, English or Norwegian. Code HEL-8045-NO is in Norwegian and HEL-8045-EN is in English.

Cancellation of registration for examination

The deadline for withdrawing from examination or changing the date of examination is April 15 in the spring semester and November 1 in the autumn semester.

NB: For ordinary examinations with the examination date before April 29, you need to withdraw no later than 14 days before the examination date.

You cancel your registration for examination via StudentWeb

Students who do not withdraw from examination and do not attend the examination are regarded as having attempted the examination.

It is not possible to cancel registration for re-scheduled examination, re-sit examination or early examination.

PhD courses at the Faculty of health sciences


PhD courses running next semester

In the course catalog, you will find an overview of courses offered in the autumn of 2021.

Please note that the schedule will be available after 1 June.

PhD courses at the Faculty the next two years

Autumn 2021

FAR-8001 Statistical Modeling and Multivariate Analysis of Multidimensional Data Sets, 5 ECTS

FAR-8311 Avansert analytisk kjemi 2, 5 ECTS

FAR-8312 Avansert praktisk analytisk kjemi 2, 5 ECTS

HEL-8013 Epidemiology - Deeper Understanding, 9 ECTS

HEL-8018 Introduction to Randomised Control Trials (RCT), 2 ECTS

HEL-8023 Genomics in Clinical and Biomedical Research, 5 ECTS

HEL-8024 Quantitative Research Methods, 3 ECTS

HEL-8026 Scientific Writing and Publishing in Health Science, 2 ECTS

HEL-8031 Systematic Reviews, 2 ECTS

HEL-8040 Theory of science, research ethics and research design, 7 ECTS

HEL-8042 Qualitative methodology and methods in health researchs, 5 ECTS

HEL-8045-NO Innovasjon og allmennrettet forskningskommunikasjon, 3 ECTS

HEL-8045-EN Innovation and public science communication, 3 ECTS

MBI-8005 Antimicrobial Resistance, 3 ECTS

MBI-8007 Molecular and Clinical Aspects of Cancer, block 1, 10 ECTS

 

Spring 2022

FAR-8043 Nanomedicine and Nanotechnology, 15 ECTS

HEL-8002 Logistic Regression and Statistical Analysis of survival data, 3 ECTS

HEL-8014 Course in Experimental Animal Science for Researchers, 6 ECTS

HEL-8020 Analyse av registerdata i forskning, 2 ECTS

HEL-8024 Quantitative Research Methods, 3 ECTS

HEL-8030 Applied Linear Regression Analysis, 3 ECTS

HEL-8033 Health care service on and with multiethnic populations, 2 ECTS

HEL-8040 Theory of science, research ethics and research design, 7 ECTS

HEL-8035 Eksperimentell design og statistikk, 3 ECTS

HEL-8045-NO Innovasjon og allmennrettet forskningskommunikasjon, 3 ECTS

HEL-8045-EN Innovation and public science communication, 3 ECTS

HEL-8046 Judgement and Decision Making, 6 ECTS

MBI-8003 Correlative Light and Electron Microscopy (CLEM), 5 ECTS

MBI-8008 Molecular and Clinical Aspects of Cancer, 10 ECTS

 

Autumn 2022

FAR-8311 Avansert analytisk kjemi 2, 5 ECTS

FAR-8312 Avansert praktisk analytisk kjemi 2, 5 ECTS

HEL-8003 Mixed Models, 2 ECTS

HEL-8013 Epidemiology - Deeper Understanding, 9 ECTS

HEL-8018 Introduction to Randomised Control Trials (RCT), 2 ECTS

HEL-8024 Quantitative Research Methods, 3 ECTS

HEL-8026 Scientific Writing and Publishing in Health Science, 2 ECTS

HEL-8031 Systematic Reviews, 2 ECTS

HEL-8040 Theory of science, research ethics and research design, 7 ECTS

HEL-8041 Researching disability, 5 ECTS

HEL-8042 Qualitative methodology and methods in health researchs, 5 ECTS

HEL-8043 Analytical strategies in qualitative data analysis, 5 ECTS

HEL-8045-NO Innovasjon og allmennrettet forskningskommunikasjon, 3 ECTS

HEL-8045-EN Innovation and public science communication, 3 ECTS

MBI-8007 Molecular and Clinical Aspects of Cancer, block 1, 10 ECTS

 

Spring 2023

FAR-8043 Nanomedicine and Nanotechnology, 15 ECTS

HEL-8002 Logistic Regression and Statistical Analysis of survival data, 3 ECTS

HEL-8014 Course in Experimental Animal Science for Researchers, 6 ECTS

HEL-8020 Analyse av registerdata i forskning, 2 ECTS

HEL-8024 Quantitative Research Methods, 3 ECTS

HEL-8030 Applied Linear Regression Analysis, 3 ECTS

HEL-8040 Theory of science, research ethics and research design, 7 ECTS

HEL-8044 Preclinical Imaging in Nuclear Medicine, 10 ECTS

HEL-8045-NO Innovasjon og allmennrettet forskningskommunikasjon, 3 ECTS

HEL-8045-EN Innovation and public science communication, 3 ECTS

MBI-8008 Molecular and Clinical Aspects of Cancer, block 2, 10 ECTS

 

Autumn 2023

FAR-8001 Statistical Modeling and Multivariate Analysis of Multidimensional Data Sets, 5 ECTS

FAR-8311 Avansert analytisk kjemi 2, 5 ECTS

FAR-8312 Avansert praktisk analytisk kjemi 2, 5 ECTS

HEL-8003 Mixed Models, 2 ECTS

HEL-8013 Epidemiology - Deeper Understanding, 9 ECTS

HEL-8018 Introduction to Randomised Control Trials (RCT), 2 ECTS

HEL-8023 Genomics in Clinical and Biomedical Research, 5 ECTS

HEL-8024 Quantitative Research Methods, 3 ECTS

HEL-8026 Scientific Writing and Publishing in Health Science, 2 ECTS

HEL-8031 Systematic Reviews, 2 ECTS

HEL-8040 Theory of science, research ethics and research design, 7 ECTS

HEL-8041 Researching disability, 5 ECTS

HEL-8042 Qualitative methodology and methods in health researchs, 5 ECTS

HEL-8043 Analytical strategies in qualitative data analysis, 5 ECTS

HEL-8045-NO Innovasjon og allmennrettet forskningskommunikasjon, 3 ECTS

HEL-8045-EN Innovation and public science communication, 3 ECTS

MBI-8005 Antimicrobial Resistance, 3 ECTS

MBI-8007 Molecular and Clinical Aspects of Cancer, block 1, 10 ECTS

 

Overview of all the PhD courses at the Faculty of Health Sciences

Below is an overview of all PhD courses at the Faculty of Health Sciences. The courses are not running every semester and not necessarily at regular intervals.

You will find the course description in the course catalogue, with information about course contents and exam format. Since the course description can be revised, you must always refer to the course description for the current semester for exact information about curriculum, examination forms etc., when you apply for the course.

Not all courses will be given in English. For information about the language for a given course, please see the course web page.

Mandatory courses

HEL-8045-NO Innovasjon og allmennrettet forskningskommunikasjon, 3 ECTS

HEL-8045-EN Innovation and public science communication, 3 ECTS

HEL-8040 Theory of science, research ethics and research design, 7 ECTS

Elective courses

HEL-8002 Logistic Regression and Statistical Analysis of Survival Data, 3 ECTS

HEL-8003 Mixed models, 2 ECTS

HEL-8013 Epidemiology - Introduction and Deeper Understanding, 9 ECTS

HEL-8014 Course in Experimental Animal Science for Researchers, 6 ECTS

HEL-8018 Introduction to Randomised Control Trials (RCT), 2 ECTS

HEL-8020 Analyse av registerdata i forskning, 2 ECTS

HEL-8023 Genomics in Clinical and Biomedical Research, 5 ECTS

HEL-8024 Quantitative Research Methods, 3 ECTS

HEL-8026 Scientific Writing and Publishing in Health Science, 2 ECTS

HEL-8030 Applied Linear Regression Analysis, 3 ECTS

HEL-8031 Systematic Reviews, 2 ECTS

HEL-8033 Health Care Service Research on and With Multiethnic Populations, 2 ECTS

HEL-8035 Eksperimentell design og statistikk, 3 ECTS

HEL-8040 Theory of science, research ethics and research design, 7 ECTS

HEL-8041 Researching disability, 5 ECTS

HEL-8042 Qualitative methodology and methods in health researchs, 5 ECTS

HEL-8043 Analytical strategies in qualitative data analysis, 5 ECTS

HEL-8044 Preclinical Imaging in Nuclear Medicine, 10 ECTS

HEL-8046 Judgement and Decision Making, 6 ECTS

 

FAR-8001 Statistical Modeling and Multivariate Analysis of Multidimensional Data Sets, ECTS

FAR-8043 Nanomedicine and Nanotechnology, 15 ECTS

FAR-8311 Avansert analytisk kjemi 2, 5 ECTS

FAR-8312 Avansert praktisk analytisk kjemi 2, 5 ECTS

 

MBI-8003 Correlative Light and Electron Microscopy (CLEM), 5 ECTS

MBI-8004 Metabolic and Mechanical Function of the Heart, 3 ECTS

MBI-8005 Antimicrobial Resistance, 3 ECTS

MBI-8007 Molecular and Clinical Aspects of Cancer, block 1, 10 ECTS

MBI-8008 Molecular and Clinical Aspects of Cancer, block 2, 10 ECTS

Midway assessment PhD students at the Faculty of Health Sciences


General information about midway assessment

The midway assessment provides the student and supervisor with an independent assessment of whether the student has adequate progression to complete the PhD education on schedule. The student will receive specific feedback on his/her work and get suggestions for further work. The midway assessment allows the department to identify students that need structured follow-up. It is expected that such an assessment will improve progress in the project and increase the likelihood that the student completes the PhD-program on time.

The midway assessment for PhD students at the Faculty of Health Sciences at UiT The Arctic University of Norway was introduced in the spring of 2018 and applies to all students admitted into the PhD programme since 1.1.2018. Completion of the midway assessment is a prerequisite for defending the thesis.

For students admitted before 1.1.2018 the supervisor, student and the Head of Department will jointly determine if it is appropriate to carry out a midway assessment. For these students, the evaluation will not be a prerequisite for defending the thesis.

Timeline for the assessment

The midway assessment must be conducted 15-18 months after entering the PhD programme. If the student works part time with the PhD project, this will be accounted for when deciding a date for the midway assessment. The date can also be adjusted if the student has had any leave of absence. Otherwise, it is not possible to postpone the midway assessment.

The student will be informed about the date and the composition of the committee at least two months in advance of the midway assessment.

Appointment of the evaluation committee

The main supervisor is responsible for suggesting an evaluation committee consisting of two members. The committee members should be academic staff at UiT, and at least one member must be. Appointment of an external committee member must be approved by the department. Additional costs by appointing an external member will be charged to the department. Furthermore, a committee member must have a PhD and be familiar with the student´s research field. Committee members must not be involved in the project and must be impartial.

The Head of Department appoints the assessment committee. The members of the assessment committee are obliged to examine all the documentation provided ahead of the midway assessment.

The student´s tasks before the assessment

Three weeks before the assessment seminar the student must send a completed self-report form, with attachments, to the administration.

The self-report form contains:

  • Progress of study
  • Progress of the educational component
  • List of published and planned articles
  • List of retrieved approvals (if relevant)

The self-report form must be submitted with the following attachments:

  • Original project description for the PhD project
  • Original and revised (if any) milestone plans
  • Published articles and manuscripts in preparation.
  • Report on progress of the PhD project up until the midway assessment (2-4 pages) 
    • The departments may specify further requirements to the contents of the progress report than described here.
    • Plan for the rest of the PhD project (1-2 pages)
    • Copy of approvals (if relevant)

The committee will also receive an overview of the committee´s mandate and the form of the evaluation from the administration no later than two weeks before the seminar.


The midway assessment – the evaluation seminar

The participants of the assessment seminar are the student, supervisors and the assessment committee. The seminar can be carried out by using video conferencing if deemed necessary.

The seminar must be held in English or in a Scandinavian language.

The seminar starts with a conversation between the student and the committee (without supervisors present). Here will be discussed problems with the nature for the project, supervision, the academic environment, or other factors that affect the progress of the PhD project.

Next, there will be a conversation between the team of supervisors and the committee (without the student present). They will discuss the future plans for the course of study, the structure of the supervision and any factors affecting the progression of the PhD project.

Next, the student will give a 20–30-minute presentation based on the following recommendations:

  • A summary of his/her own project
  • Progress of educational component
  • Assessment of risk factors in the project
  • Further work on the project and how to achieve the goals

After the presentation, a joint discussion between student, team of supervisors and the assessment committee will take place.

 

The topics of  discussion will be:

  • Progress according to plan
  • Hypothesis
  • Chosen methods
  • Preliminary results
  • Presentation of the results
  • The student´s academic skills
  • Coherence of the work that has been done
  • The scope and structure of the supervision
  • Suggestions for improvements/changes in the project
    Cooperation with the supervisor(s)

 

The total scope of the assessment seminar is 90 minutes.

 

The tasks of the assessment committee

Based on submitted documents and the assessment seminar the committee will assess:

  • whether the educational component and the project progressionare satisfactory according to the plan
  • The student´s knowledge of the field in general and more specifically for the project- The student´s knowledge of research methods, specifically for the project and for the field in general
  • Whether all the necessary approvals have been obtained (for projects where it is relevant)
  • The student´s academic independence
  • The student´s understanding of scientific thinking
  • The student´s ability to present, analyze and assess research findings
  • Understanding of priorities/adjustments due to delayed progression


After the discussion the committee will fill in and sign a record of evaluation for the midway assessment. The student´s achievement at the midway assessment will be graded satisfactory or not satisfactory.

In the record of evaluation, the committee will describe needs for follow-up and provide advice for further work with the PhD project.

The record of evaluation is sent to the administration by the end of the term.

Follow-up after midway assessment

The administration registers the completed midway assessments. The departments review all reports from midway assessments and the responsibility for follow-up of students lies with the department where the student is affiliated.

If the committee finds that a student needs follow-up, a meeting must be arranged with the department and the team of supervisors within one month after the midway assessment seminar. A written plan for completion of the dissertation must be made. Within six months after the assessment seminar, a written progress report must be submitted to the Head of Department. The report may be assessed according to Sections 24 and 25 of the PhD regulations.

Report requirements


All PhD students, and their main academic supervisor, at the Faculty of Health Sciences must submit an annual progress report after the midway assessment (or half-way point in the studies).

All PhD students and main supervisors who must submit a report will receive an e-mail with a link to the web form that must be completed.

The purpose of this progress report is to uncover deviations from the planned progression/timeline. The Vice Dean, together with the faculty administration, will review all the reports and assess further follow-up measures.

Prolongation of right to study and leave of absence


The agreement period and the right-to-study
The agreement period is the contracted time period in which you have the right to get supervision from your supervisors. The right-to-study is the right to be affiliated with a study program and to take PhD courses without paying a semester fee. You retain the right to study for a period equivalent to two years effective study exceeding the agreement period. As long as you retain the right-to-study, you can take PhD courses without paying the semester fee, have access to library services, access your UiT e-mail account, and use other IT-systems at the university.

If you are granted a leave of absence, the agreement period will be extended correspondingly.

Leave of absence
Leave of absence due to pregnancy, illness etc. (see PhD regulations, Section 13) will automatically lead to an extension of the agreement period for PhD students, but must be documented before a new end date can be registered. Confirmation from NAV (Norwegian Labour and Welfare Organisation), a hospital, employer or similar, specifying the duration of the absence (or percentage of working time during the period) must be sent to: phd@helsefak.uit.no

Academic, social or personal reasons for leave of absence
If you have other academic, social or personal reasons for leave of absence, you can also file an application using this web form. This only applies to PhD students who have external financing. It does not apply to research fellows employed at the Faculty of Health Sciences, you apply directly to the department where you are employed. 

Prolongation of right to study
If you do not complete your PhD during the original right-of-study period (agreement period + two years), you can apply for prolongation for a limited time period (PhD regulations, Section 12). You will be notified at least one semester before the expiration of the right to study.

The application must include about a justification for the delay and a time schedule for completion and submission of the thesis. You can apply using this web application form.

Please note that this application form only pertains to prolongation of the right to study, and not a prolongation of research fellow positions and salary. To prolong your period as a research fellow, please contact your department, as this concerns your employment and not your studies.

How to write the thesis

The dissertation must consist of independent scientific work that meets international standards of ethics, academic level, and method within the research area. If the dissertation consists of a collection of articles, there must be a connection between the parts detailed in a summary (cover). The student must be the main author of at least half of the articles.

Language

The thesis is to be written in English. The thesis can only be written in Norwegian if granted upon admission to the PhD-program.

Requirements of the scientific articles

The most common is to include three articles in the dissertation, and that the student is the first author of at least two of these. There is no requirement for included articles to be published, but as a general rule a dissertation is submitted only when one of the articles has been published and the others are in publishable form that are ready for submission to a relevant peer-reviewed scientific journal in the subject area. There are no requirements for which type of articles that can be included in the dissertation. For articles that summarize / analyze non-fiction, special care is recommended to avoid overlap with the cover text. Articles in the dissertation cannot be published more than five years before the start of studies. Exemptions can be granted by the faculty if there are extraordinary circumstances.

The summary

You must write an overall presentation of the scientific results with an in-depth discussion (the summary). You can elaborate upon and rectify aspects of the scientific articles in the summary.

We have made a guide for how to write the summary.

Monograph

A non-published monograph can also be accepted as a doctoral thesis.

Thesis template

The university has made a Word template for writing the doctoral thesis. The template, as well as information about reference techniques and how to work smarter with Word documents, can be found on this page:

Thesis template

Please note that you must put both the full Faculty and Department names on the front page as well ast he year and month of submission.

The back cover of your thesis will be added by the printing service provider (Andvord Grafisk AS) when the thesis has been sent for printing (after the thesis has been approved by the evaluation committee).

Things to consider when you write the summary (relevant to the printing of the thesis)

You can send the thesis for printing as soon as it is approved by the evaluation committee. The thesis is printed in 170x240 mm. You must keep in mind that everything will appear smaller in the printed version since the thesis in written in A4 format (210x297 mm). To avoid any problems in this process, please follow these recommendations:

  • Margin size should be at least 2 cm on the sides and on the top of the page. The margin at the bottom should be 2,5 cm. 
  • Font size should be 12.
  • The page numbers should be centered or on the outer edge of the page (odd numbers to the right page and even numbers to the left).
  • Chapters, table of content, preface etc. should start on odd page numbers (so they will appear on the right-hand side in the book).
  • Bullet points and lines should not be less than 0.5 pt.

 



How to submit your thesis


Before the thesis can be submitted the educational component must be approved (30 ECTS).  You can get the educational component approved by sending an enquiry to phd@helsefak.uit.no

The thesis must be submitted electronically in Munin with the following attachments:

  • A picture of yourself, or something related to your thesisto be used for dissemination
  • A PDF-file of your thesis. You should submit the thesis as one single file. If necessary, it can be submitted in separate files. In this case, please use meaningful file names e.g. introduction.pdf, paper-1.pdf, paper-2.pdf etc. Contact information: munin@ub.uit.no
  • Statement of independence which describes the candidate’s contribution to each component (articles and the summary). This statement must be signed by you and your supervisor. If the Evaluation Committee has non-Norwegian speaking (English speaking) members, the statement must be written in English.
  • Plagiarism self-declaration form

In addition, you have to enter two abstracts in the Munin form:

  • A short popular scientific abstract (for the public). The text will be included in the University’s annual doctoral thesis booklet, in the public announcement of the thesis and in a press release. You have to explain your project (including methods) and describe the potential impact. Avoid jargon and try to make your work comprehensible for a general public. Max 1000 characters including spaces.
  • A short scientific abstract. A short abstract of your thesis, with a length of approx. 200-300 words, in the language of your choice.

You'll find the Munin submission link here.

Suggestion of the composition of the Evaluation Committee


The main supervisor will identify and propose members for the evaluation committee using the following form. The proposed committee will be submitted for approval to the Head of Department at the relevant department and the Vice Dean of Research Education. It is not the task of the student to identify committee members.

All committee members must assess their impartiality by signing a declaration of impartiality. The main supervisor must ensure that the document is signed, and upload this in the form when submitting proposals for the evaluation committee.

Note! The faculty will not appoint the committee before the submission in Munin is completed.

Requirements for the proposal for evaluation committee

The composition of the committee must be justified. If the committee composition does not fulfil the requirements of the PhD-regulations, Section 27, deviations from the criteria must be specifically addressed. If there are no women in the proposed committee, there must be enclosed documentation showing that women have been asked to join. The justification of the committee must describe how the three proposed members are scientifically qualified to assess the thesis.

The composition of the committee must be such that (PhD regulations, Section 27):

  • Both genders are represented
  • At least one of the members is employed at the university
  • At least one of the members has no affiliation with the university
  • At least one of the members does not have a primary affiliation with a Norwegian institution
  • All the members hold a doctoral degree (or equivalent)
  • At least one member has competency at the level of professor or equivalent
  • The majority of the committee consists of external members
  • The majority of the committee is employed at institutions awarding a doctoral degree.

What happens after the submission


After the evaluation committee is appointed

The faculty will send the committee an e-mail with the thesis and other relevant information regarding their evaluation work. You and your supervisor will receive a copy of this e-mail. The committee must submit their assessment within 3 months of receiving the thesis.

Date of the defence

It is the committee’s responsibility to find a date for the defence. The defence must normally be held within four months after the committee receives the thesis. The leader of the committee must consult with you and your supervisor in setting the date. The supervisor has often already agreed on a tentative date with the committee before the committee is appointed. The defence room will be booked by the administration.  

Errata list

You cannot correct typing or any errors after you have submitted your thesis. However, typing errors and other corrections can be summarized in a separate document attached to the thesis entitled "Errata" ("Erratum" if there is only one error). This document must be approved by the faculty before it can be attached to the thesis, and you must apply within two months before the defence. The errata can only include formal errors, like typing errors in text or tables or other minor mistakes. You cannot include changes to the meaning of the text. You send the errata to phd@helsefak.uit.no as a complete list of errors with references to page and line numbers in the thesis.

The evaluation

You will receive the committee’s evaluation at least three weeks before the scheduled defence.

When can you send your thesis for printing

You will get information about how to order the thesis prints in the e-mail confirming that your thesis is approved by the evaluation committee. The Faculty of Health Sciences will cover printing expenses. You have to submit 7 copies of the thesis to the faculty and these will be forwarded to the University Library.

You will receive an ISBN-number for your thesis along with the evaluation report.

Trial lecture

You will receive the title of you trial lecture by e-mail 10 working days before the scheduled defence.

External defence

It is possible to arrange the public defence at other sites than the university campus. The application to arrange the public defence at alternative locations must comply with the Faculty guidelines and be submitted to phd@helsefak.uit.no.

When will you receive the graduation certificate/diploma

It normally takes a few weeks receive your graduation certificate/diploma. It can take more time if your defence occurs late in the spring semester. 

 

If you reside in Tromsø you must collect the graduation certificate at the Information Desk at MH West. If you do not live in Tromsø, the graduation certificate/diploma will be mailed to the address registered in StudentWeb. It is your responsibility to inform us of any changes in mailing address before receiving the graduation certificate.

Public defences at the Faculty of Health Sciences


This is a practical information about the public defence as practiced at the Faculty of Health Sciences.

The public defence marks the end of the doctoral education and qualifies the student for research at an international level. Furthermore, it is an important arena for dissemination of research activities at the university. Therefore, UiT The Arctic University of Norway emphasizes that the public defence is a very formal and solemn event.

Defence location

The faculty reserves appropriate rooms for the trial lecture and public defence. Auditorium Cortex at MH West is normally used for public defences at campus Tromsø.

The room will be decorated with candles and flowers on the morning of the public defence. The public defence announcement is posted on the door. For arranging external public defences, an application must be submitted to the faculty.

Defence announcement

The time and location of the public defence is normally announced 10 working days in advance.  The defence announcement can be found at Tavla, at the faculty info screens and outside the defence room.

Dress code

Both the candidate and the members of the evaluation committee are expected to dress formally.

The leader of the defence wears the Dean's robe during the public defence, but not during the trial lecture.

Trial lecture

The trial lecture lasts for 45 minutes, including any questions from opponents and the introduction by the leader of the defence.

Lunch

After the trial lecture, lunch will be served for supervisors, the adjudicating committee, the leader of the defence and the candidate. Lunch will normally be served in the MH cafeteria. If the ceremony is held in Dental building, the lunch will also be served there.

Public defence

At the public defence, the public audience must have arrived and is expected to rise when the defence leader, the candidate and committee enter the room. Order of entry procession: the leader of the defence, candidate, 1st opponent, 2nd opponent and the leader of the committee. The order is reversed when leaving the room. Members of the committee sit on reserved seats in the front row. The leader of the defence is on the podium facing the audience.

The leader of the defence introduces the candidate, who then provides a brief overview of the most important scientific contributions of the PhD work. The presentation should ideally last about 30 minutes but must not exceed 45 minutes.

The first opponent opens the discussion with the candidate. This takes about 45 minutes but can last up to one hour.

The leader of the defence assesses the need for a 10-minute break before the second opponent takes over. The second opponent can spend up to 45 minutes for discussion with the candidate.

After both discussions, the leader of the defence announces the possibility for ex auditorio opposition. There is only time for brief comments/questions.

The leader of the defence will intervene if opponents exceed the allocated discussion time significantly or do not let the candidate speak. The leader of the defence will also intervene if the language is inappropriate or the general public disturbs the public defence.

Defence reception

After the public defence, the Faculty, on behalf of the candidate, invites up to 20 people for a reception with light refreshments.

During the reception, the leader of the defence may choose to thank the committee for its work. Next, the candidate is thanked for the work and presented with flowers from the Faculty.

Gift from the Faculty of Health Sciences

The new doctoral degree holder is gifted a hand-blown glass vase and flowers from the faculty in recognition of the achievement. The department also provides a gift, which is a hand-blown glass bowl in the same series as the vase. The leader of the defence presents these, as well as gifts for the opponents, during the festivities after the public defence.

 

Information for the leader of the evaluation committee


The leader of the committee is fully involved in the evaluation of the dissertation, the trial lecture and the public defence. If one of the opponents is prevented from attending the public defence, the leader of the committee must fill the role of the second opponent.

The tasks of the leader of the committee

Before the public defence, the leader of the committee must:

  • contact the opponents and decide on a date for the defence that is suitable for the committee, the supervisors, the candidate and the Faculty. This must be done as soon as the Faculty has appointed the committee.
  • inform the contact person in the Research, Education and Communication Section about the date of the public defence.
  • The Research, Education and Communication Section books the auditorium.
  • ensure that the evaluation work is coordinated to meet the deadline for submitting the evaluation of the dissertation, which is four weeks before the stipulated date of the public defence. The public defence will normally take place within four months after appointment of the committee.
  • Travel and accommodation arrangements is generally done by the committee members individually.  Opponents submit their travel invoice, receipts and honorarium form to the contact person in the Research, Education and Communication Section after completion of the public defence.
  • ensure that the title of the trial lecture is submitted to the Faculty at least three weeks before the public defence.
  • inform the research, Education and Communication Section if the time of the trial lecture and public defence deviates from the normal procedure (normally held at 10:15 and 12:15 on the same day)
  • compile the evaluation in the correct template and send it to the contact person in the Research, Education and Communication Section. Also see the "guidelines for evaluation of doctoral degrees at the University of Tromsø".
  • find a suitable date and time for a technical test for the whole committee before a digital defence and participate in the test as the faculty's representative.
  • the faculty can cover the cost of a dinner for the committee in connection with the dissertation. The chair of the committee can contact Trine Jensen for requisition. The rate is NOK 900 per person for food and drink.
  • proofread the defence announcement. Two weeks before the public defence, the Research, Education and Communication Section sends the announcement of the defence to the candidate, supervisor, and committee leader for proof reading.
  • receive the opponents and show them the location of the trial lecture and public defence.

Trial lecture:

  • The leader of the defence coordinates the procession before entering the room.
  • The leader of the defence introduces the candidate and committee before requesting the candidate to give the trial lecture.
  • The trial lecture and public defence normally take place on the same day in one of the large auditoriums at the faculty. The trial lecture is at 10:15 and the public defence at 12:15, unless otherwise agreed upon.
  • The committee decides whether the trial lecture is pass or fail. The trial lecture must be passed to proceed with the public defence.

Lunch:

  • After the trial lecture, lunch is served in the MH cafeteria (or in The Dental building if the trial lecture is held there) for the committee, the leader of the defence, supervisors and the candidate. Unless otherwise agreed upon, the lunch is from 11:00 to 12:00.

Public defence:

  • The leader of the defence coordinates the procession before entering the public defence room.
  • The leader of the defence briefly explains the submission and evaluation processes, and announces that the trial lecture is passed, before asking the candidate to present the dissertation. The candidate's presentation of the dissertation should not exceed 45 minutes.
  • The leader of the defence introduces the opponents, and the first opponent initiates the discussion.
  • The public defence should not exceed three hours in total.
  • After the public defence, the committee must sign the preliminary diploma and the evaluation.

Reception after the public defence:

  • After the public defence, light refreshments are served for up to 20 people, organised by the Faculty.

 

 

 

 

 

Information for the opponents


Please suggest a date for the defence as soon as possible. The leader of the committee is responsible for scheduling a defence date suitable for the candidate, the supervisors, the committee and the faculty. We kindly ask the committee to submit the evaluation report no later than four weeks, and the topic for trial lecture no later than three weeks, prior to the defence date.

The assessment of the thesis
The thesis must be assessed according to the PhD regulations and Guidelines for the evaluation of candidates of Norwegian doctoral degrees using the template for the assessment of the thesis. 

Travel arrangements
We kindly ask that travel and accommodations are arranged by the committee members individually. The travel arrangements should be the most direct and cheapest options available (economy). Expenses will be refunded based on submitted travel documents and receipts after the defence.

1. and 2. opponents will receive an e-mail with the contract and information regarding the travel and subsistence claim after submission of the assessment report.

Monica Karlsen (leave until August 2021)

Kristin Lagesen

Heidi Solberg

Lill-Iren Gabrielsen Mikalsen

Trine Jensen

Questions can also be directed to phd@helsefak.uit.no  





Faculty of Humanities, Social Sciences and Education is a multidisciplinary faculty that offers research training within most fields in the humanities and social sciences. Subjects in which you can specialize in are among other: philosophy, archaeology, history, religious studies, education, pedagogy, sociology, social anthropology, community planning, cultural understanding, political science, linguistics, literature, tourism, child welfare, social work, northern studies and more.

About the PhD Programme in Humanities and Social Sciences

The PhD program is an organized research education and consists of an independent research work with a doctoral dissertation and a training component. The programs nominal length of study is three years full-time study/ 180 ECTS. The HSL faculty admit PhD students for either 3 or 4 years of studies. Student on a 4-year contract have 75 % of full-time allocated for PhD studies, and 25 % of the time for duty work. The educational plan for the PhD study is individual for each PhD student and agreed on when signing the Agreement upon admission to the PhD programme. The individual education plan consist of a plan for the doctoral research project/dissertation, a data management plan, a plan for dissemination, and a plan for the instruction component. The aim of the education is an independent research work with a scientific dissertation on a high international and academic level defended in public disputation. The PhD program opens for doctoral projects with professional specialization in a number of humanities and social sciences. Implementation of the program requires integration and participation in one or more of the faculty’s active research environments, collaboration with other researchers and connection to relevant networks nationally and internationally. The PhD students receive close follow-up and academic guidance, but must take responsibility for the planning and implementation of the dissertation work.

The PhD study’s relevance

A doctorate degree is Norway's highest education and qualifies for research activities of international standard and for other work in society where high standards of scientific insight and analytical thinking are required, in accordance with good scientific practice and research ethical standards. For example, the education provides qualifications for a further career as a researcher at universities, colleges, research foundations or business and other sectors where research and development is conducted and high demands are placed on knowledge and competence. With a doctorate you can also get positions with work / responsibilities in leadership t and management in knowledge companies; undertake investigative tasks in government and municipal administration; drive knowledge dissemination and teaching; participate in product development and international cooperation; and you have attractive skills in an international labor market.

 

How to become a PhD student in Humanities and Social Sciences?


In order to be admitted to the PhD programme in Humanities and Social Sciences, you must have completed a master’s degree with good grades, adequate funding, proficiency in English and doctoral research project that fit within our faculty’s research interests and strategies.

Funding


Admission is contingent on the availability of adequate funding, which as a general rule covers

personnel and running costs, and overhead for a doctoral fellow position. For part-time students, it is

required that a minimum of 50 % of the student’s working time may be spent on the doctoral degree

programme.

 

The required funding can be achieved by applying for a vacant Doctoral Research Fellow position at UiT, or with an external institution where the agreement with your employer are to apply for admission for the PhD programme at UIT/HSL faculty.

 

Doctoral Research Fellow positions at HSL faculty

Faculty of Humanities, Social Sciences and Education (HSL faculty) announces all vacant doctoral research positions are posted at www.jobbnorge.no and on the UiT’s electronically board: ‘Tavla’: lenke

An application for an announced doctoral research fellow position at HSL faculty, is simultaneously an application for admission to the PhD studies. Requirements for the application, the applicant’s qualifications, working conditions and subject for the research project, will be specified in the individual announcements.

 

External funding

The faculty considers also applications for admission to the PhD study from persons with external funding /employer. It is a requirement that the student and employer agrees on that the student can have a workplace in a relevant research community at the faculty for a total of 12 months. Applicants with external funding must use the Uit’s standard application form for admission. Attached to such application there must be a confirmation of funding and a letter describing the motivation for applying admission to the PhD programme in Humanities and Social Sciences at HSL faculty.

 

Self-financed PhD studies

Seeing that the requirement for funding is set very high, very few apply admission to the PhD studies based on self-financing. An alternativ to the organized researcher education (PhD) may be an application for the open degree Doctor Philosophiae (Dr.Philos.).
For more information see the regulations:https://uit.no/Content/590415/cache=20183108111758/UiT_DPhilosForskrift_engelsk_20180619.pdf

Admission requirements


In order to be admitted to a doctoral degree programme, the applicant must have completed a master´s degree, either an integrated master’s degree of 300 credits or a master’s degree of 120 credits building upon a bachelor’s degree of 180 credits. The applicant must also meet the Higher Education Entrence Qualification in terms of bacic education such as primary and lower secondary school (1-10) and upper secondary school (11-13) as well as English language proficiency. You can check the requirements for your country in the Country List here: https://en.uit.no/utdanning/art?p_document_id=490610

The Master’s degree should contain a major written work equivalent to 30 ECTS.

 

Experience-based Master's degrees of 120 credits may be basis for admission to the PhD

programmes. In such cases the faculty must see to in advance that the quality of the master's thesis in question, has been externally evaluated as adequate for the purpose of admission to the doctoral degree programme from an academic, methodological and philosophy of science perspective. Such evaluation must be carried out by at least one professor / associate professor from a relevant subject area at another institution that awards PhD degrees in the discipline in question. The admissions committee should put decisive weight on this external evaluation.

 

Grades

All applicants should have a grade-point average of B (or equivalent) on their Master’s degree in order to be admitted to the PhD programme. The grade-point average also applies to 300 ECTS points integrated five-year Master’s degrees, in which all courses are to be included in the grade-point average.

 

The doctoral research project and research community/group

The academic character of the PhD project (methodology, perspectives and theories) determines with which research community the project should be affiliated. Therefore, the applicant should, when admitted, have affiliation to the department/centre that the doctoral project belongs to academically, regardless of whether the applicant holds a Master’s degree in a discipline at this department. Still the applicant must show for some training in theory and method within the Social Sciences or Humanities.

 

Exceptions to the rules

An exception may be granted for applicants with a grade-point average of C (or equivalent) on their Master’s degree if the candidates can document scientific work beyond their Master’s degree. Examples of what may qualify as scientific works are published peer-reviewed articles, publishable academic works and academic reports and studies.

 

Applicants holding a Bachelor’s degree of 180 credits and a Master’s degree from a foreign institution (75 or 90 ECTS) can be admitted after individual assessment. The Master’s degree should contain a major written work equivalent to 30 ECTS and is subject to one of the following additional requirements:

  • an additional subject at the Master’s level. The applicant should have a total of 120 ECTS at the Master’s level.
  • scholarly works that are judged to counterbalance any deficiencies in the formal education (these works may not be included in the PhD programme).

 

Requirements set for the application

Depending on what is required in the announcement of the position and/or the application form, the applicant is to

  • document the educational background that qualifies for admission
  • document necessary proficiency in English
  • document funding
  • document permission from external employer to have a workplace in a relevant research community at HSL faculty for a minimum of 12 months and a confirmation for covering the cost with such workplace
  • enclose a letter of motivation
  • inform the HSL faculty of the applicant also has applied for admission to PhD programmes at other faculties at UiT or other universities
  • develop a project proposal / fill out an application that includes the following:

- scientific /scholarly description of the project that provides an account of the themes,

problems, and choice of theory and methods

- study plan proposal

- funding plan

- documentation of any special requirements for scientific or material resources

- description of the research environment for the project and any stays planned at other

research institutions

- dissemination plan

- information concerning any intellectual property restrictions to protect the rights of other

parties

- account of any legal or ethical issues raised by the project along with a proposal for how to

address them

- assessment of the potential for innovation and / or ideas that can be commercialized

Here you will find the template for project description (docx).

 

Application deadlines: HSL faculty accept applications of admissions from applicants with external funding April 1st and October 1st.

Here you will find the application form

 

Supervision


In connection with the admission, the appointing committee or the PhD Programme Board formally appoints two supervisors. The department/centre is responsible for ensuring that the appointed supervisors have expertise and available capacity to supervise. The main supervisor should normally be employed at UiT, have doctoral degree himself/herself and be an active researcher within the field of the student’s PhD project. He/she should also have prior experience in supervision of PhD student and/or formal training in research supervision.

Upon admission, a formal agreement (part B of the PhD agreement) is entered into between you and the supervisors, which is mutually binding. In addition, UiT has Ethical guidelines for supervision. These can be found here

PhD students can receive a total of 240 hours of supervision, including the time the supervisors need for preparation and follow-up work (for example, to read chapter drafts, etc.). This equates to 40 hours per semester over 3 years, or 30 hours per semester over 4 years.

At the start of the PhD studies, the student and the supervisor will put together a plan for the work on the dissertation and the instructional component. This will be the student’s individual education plan against which progress throughout the studies is measured.

The academic dialogue with supervisors is central to the work on the dissertation. This collaboration should start as soon as the formal admission is in place. The supervisor’s foremost task is to assist you in the work on the dissertation. This includes far more than reading through finished chapters or articles. Students’ needs will often be individual and varied. The supervisor can be regarded as a professional mentor who also assists the student in establishing a professional network, getting to know an international research environment, discussing work routines, and more.

Initially, the guidance will often be about developing the work plan for the project, as well as discussing the framework for the supervision. During this phase, it is important that the student and the supervisors become acquainted with each other, so that a positive basis for the cooperation will be established in the future. Further in the study, discussions about the dissertation itself will become increasingly central. Most people experience problems to a greater or lesser degree along the way, both professionally and personally. If the student has established a mutual relationship of trust with his or her supervisors early in the course, it will be easier to contact them if problems should arise. The supervisors are there, not least to help in academically challenging situations. If the problems are of a more personal nature a PhD student employed at UiT, can make an appointment with the employees’ health service, HEMIS. In such situations, it may be helpful to contact the supervisors to discuss possible revisions to the studies work plan.

If the PhD student and/or supervisor feels that the relationship is not working as desired, that there is a need for other competence in the supervision, or that for other reasons a change of supervisor is desired, this should be a simple decision. A simple application with reasons for changing the supervisor is sent to the department/centre. You can seek advice from the Head of Department/Deputy Chair/PhD Coordinator or the Section for Research, Education and Communication (FUFHSL).

 

Instruction component


The aim of the instructional component is to further develop the scientific competence acquired by the PhD student throughout the course of previous studies. It will provide knowledge and skills beyond the work on the dissertation, and will underpin the dissertation work.

The instruction component consist of 30 credits. A tentative plan for which PhD courses, research courses or conference participation, the PhD student should complete, are agreed upon when the student is admitted to the PhD study and signs the Agreement upon admission with the faculty. We recommend that the student complete the instruction component within the 2-3 first semesters of study. When the components are completed, the student must apply for final approval of the instruction component to the faculty. This should be done in due time before the planned submission of the dissertation. The instruction component must be approved before the submission of the doctoral dissertation.

 

The structure of the instruction component for PhD students at HSL faculty

The HSL faculty offers common courses for PhD students that cover the requirements for the compulsory components of the instruction component in scientific theory, research ethics and dissemination. Courses in these subjects are offered annually, either in the autumn or spring semesters, while an optional course in research method is offered every other year. The departments/centers are responsible for offering subject-specific topics in theory and method or in special topics and positions. Some of these go into fixed rolling plans, while others are arranged only as one-off courses. The instruction component has the following structure:

Theory of science and research ethics (10 credits)

SVF-8054 Theory of Science (7 credits) – offered every Fall term

SVF-8038 Research Ethics (3 credits) - offered every Spring term 

Dissemination (5 credits)

HSL faculty offers one PhD course in dissemination. In the Fall term it is offered with English as language of instruction, while in the Spring term it is offered with Norwegian as language of instruction:

SVH-8001 Research dissemination (5 credits) – offered every Fall term

SVH-8002 Forskningsformidling (5 credits) – offered every Spring term

 

Requirements for documentation in order to get the instruction component approved are:

Documentation required for approval of (credit-giving) PhD courses as part of the instruction component:

  • local, national and international PhD courses that are arranged with credits are normally approved with the stated credit score;
  • an approved participation/paper/examination must be documented by a transcript of records, a course certificate, or similar.

Documentation required for the evaluation of conference participation for credits are:

  • The conference should be of scientific or academic character, that is, the topic of the conference should be scientific and the speakers should be academic scholars. The content of the conference should be relevant for the instruction component for which the credits are to be given: subject specific theory and methods/academic approaches and perspectives.
  • Model 1: In order to obtain 3 credits, the conference must extend over at least two days, and the PhD student must have held a presentation of at least 15 minutes. The workload shall be 90 hours, cf. that one credit is equivalent to 30 work hours.
  • Model 2: In order to obtain 5 credits, the conference must extend over at least two days, and the PhD student must have held a presentation of at least 20 minutes. The workload shall be 150 hours, cf. that one credit is equivalent to 30 work hours.
  • The documentation of conference participation and presentation should be supplemented, for example, by the list of participants and the conference programme. The PhD student’s conference presentation should be attached in the form of a manuscript, or similar.
  • Participation at conferences of a shorter duration or participation without holding a presentation will not be approved.
  • Only one conference participation can be approved as part of the instruction component.

 

Application form for approval of instruction component 

Reports on the progress


All PhD students and their supervisors are required to submit a report on the progress of the PhD education each year. The PhD students will respond to the report via Studentweb (for the previous year) as part of the semester registration in the spring semester (within 1 February).

The supervisors are sent questionnaires from the faculty via email to be answered for each student they are main supervisor for.

The questions about progress are based on the individual education plan (plan for the work on the dissertation and plan for the instructional component) that the student has delivered at admission and which is included in the PhD agreement. Information provided in the report is treated confidentially.

It is considered a violation of the reporting obligation if the student does not submit the annual progress report. The consequence of a failure to report may result in the annulment of the PhD agreement on admission (cf. section 25 of the PhD regulations).

As part of the quality assurance system at UiT, the faculty sends the progress reports to the departments/centers, where they are entered as a background document for the annual research conversation the management will have with the PhD student. The departments/centers then report back to the faculty about the progress of the PhD studies, any measures the department/centre has initiated or plans to initiate, and any measures the departments/centers wish the faculty to follow up. The department/centre reports are processed by the PhD Programme Board (usually in the June meeting).

Mid-term assessment


Midway through the PhD programme, the student will be assessed on the progression of his/her studies. This is done by performing a ‘mid-term assessment’.

Transitional Scholarship


Transitional grants are announced once or twice a year and are intended for skilled researchers who wish to pursue a scientific career. Those eligible to apply will be those who recently have completed the PhD degree or submitted their dissertation for assessment in the period that has elapsed since the previous invitation to apply. Scholarships are awarded for a duration of up to 3 months. The condition for being awarded a transitional scholarship is a PhD degree by defence and in a position to accept the scholarship before the end of the calendar year in which the award is granted.

Invitations to apply for transitional scholarship are announced on UiT’s TAVLA and sent via email to the qualified candidates.

Stays abroad – scholarship


For university scholarships at the faculty, it is possible to apply for funding to cover additional costs for research stays at a foreign host institution for 3–10 months in duration. The scheme is announced once a year, normally with a 1 October application deadline. The scheme is an offering to PhD students in their 2nd or 3rd year of study.

The faculty’s support scheme with foreign scholarships is announced on UiT’s TAVLA and an invitation will be sent to the PhD students via email.

The work on the dissertation is the PhD student’s main task and should be in focus from the start. The other aspects of the study, such as the instructional component, should be an aid to the work on the dissertation.

For the individual, the dissertation is important because the insight gained through it will set the terms for how one will later work and think as a researcher. The dissertation is also a research project with importance for one’s future career.

The academic requirements of the dissertation


Item 19 of the PhD regulations for UiT states:

“The dissertation is to be an independent piece of academic research that meets international standards of ethics, scholarship and method in its field. Through the dissertation, the student will contribute to the development of new knowledge, and the dissertation shall be at a level meriting publication as part of the scientific literature in the field.

 

The dissertation may either be a monograph or a collection of several smaller research papers – an anthology. Such collections must have a connection between the various components, and the connection must be explained in a summary.”

 

This objective emphasizes the academic requirements for doctoral dissertation. But what exactly does it mean that a dissertation should contribute to the development of new knowledge, and that it should be published as part of a the scientific literature in the field?

The requirement to contribute to the development of new knowledge is an ambitious goal. One way to understand this is for a doctoral dissertation to be at the forefront of research. This means that the student must actively relate to other literature and other people’s research, and place their own project in relation to this research. This already applies in the project description, but in the dissertation it should be argued even more clearly what makes it possible for one’s own project to contribute new knowledge to a particular field of research. In this connection, thorough literature studies are often important.

The requirement to be at the forefront of the research applies not only to theoretical approaches and the dissertation question, but also in terms of method. Methodically, the student should demonstrate that he/she is familiar with existing approaches or techniques, and justify both design and choice of technique in relation to frontline research in the field.

At other levels of study it is possible to rely on secondary literature in the presentation of relevant theory or professional literature. In a doctoral dissertation, the student should document familiarity with the academic literature by employing primary sources, by explaining the academic debate around the literature, and by making independent interpretations of it.

In other words, whether a dissertation is considered as placing itself among frontline research is determined by the assessment committee’s evaluation of its academic quality. Such assessments can also be expressed by publishing – for example, by publishing empirical results or theoretical reasoning from the on-going work in the form of articles or shorter contributions in journals/anthologies.

 

Monograph or article collection?


The dissertation can be either a monograph or an article collection (a compilation of several shorter works). It is important that the student think through this option at the beginning of the project period. Feel free to discuss it with potential supervisors or other academic figures. Also think through and discuss with your supervisors whether it may be appropriate to have them as co-author(s) on articles.

The dissertation should be an independent scientific work that meets international standards in terms of theory, method and empiricism in the field of study. A good way to gain an insight into the requirements for a dissertation is to read others’ dissertations within your own and adjacent fields or subject matters.

Item 19 of the supplementary rules of the PhD regulations outlines the requirements for dissertations. In summary, the following can be said:

Monograph

  • A monograph should normally be no longer than 300 pages. The PhD student should be the sole author of the dissertation.

Article-based dissertation

  • Article-based dissertations should normally consist of at least three articles of normal length. A summary article (‘kappa’), normally of 40–80 pages in length, comes in addition.
  • The summary article should be an individual / independent work. It should not only summarize, but also consolidate the research questions and conclusions presented in the dissertation (articles) in a unified perspective, thus documenting the dissertation’s context. This also includes a clarification of the dissertation’s contribution to the research field within which it is placed or positioned. In the summary, the student must also make clear the use of method and theory in the dissertation if this is not apparent from the sub-papers. For previously published articles, the summary must also contain academic updates so that the dissertation as a whole appears to be academically up to date. Alternatively, such updates can be made in the individual articles.
  • Joint work (articles published in collaboration with co-authors) are accepted in the dissertation as long as the doctoral candidate’s individual efforts can be identified and documented. Upon submission, the dissertation must be accompanied by a signed statement signed by the co-authors and the doctoral candidate which describe specifically the student’s contributions.
  • The student should normally be the main author of at least half of the articles.
  • For articles with multiple authors, there may be grounds to increase the number of articles.
  • The articles must have a level similar to that required for publication in recognised professional journals with peer review. This also applies to book chapters.
  • All publications included in the dissertation must follow ethical rules and conventions for academic quality assurance of research.

Declaration of independent research for article collections 


Declaration describing the independent research contribution of the candidate

Doctoral theses including film/audio-visual material/other media


A doctoral thesis may also include film or other material. In such case, it should be clarified how such material should be viewed in the context of the doctoral thesis. If this is not clear in the actual doctoral thesis, a detailed explanation may be provided in an appendix to the doctoral thesis.

Works that may not be submitted


A candidate may not submit research work or parts of a work which has been accepted as basis for previous examination unless the work is a minor part of a thesis consisting of several related works. Data, analyses or methods from earlier degrees may, nonetheless, be used as a basis for the PhD project.

Work published more than five years before training begins may not be included as part of the thesis. The faculty may waive this requirement under extraordinary conditions.

(3) A thesis that has been evaluated / is submitted for evaluation at another institution may not be submitted.

Dissertation language


The dissertation must be written in Norwegian, Swedish, Danish, English or Sami. Language for the dissertation is reported to the faculty in the individual education plan form in connection with admission. The dissertation language should normally also be the language for the trial lecture and the defence of the dissertation, unless the faculty decides otherwise (cf. the PhD regulations section 34 and section 35). Alternatively, the language should be Norwegian. If the student wishes to use another language, the student must apply for his/her own approval upon admission.

Research ethic rules and conventions


The dissertation must follow ethical rules and conventions for academic quality assurance of research. For articles with multiple authors, the Vancouver rules should normally be used. One should stay acquainted with the Vancouver Convention; see information on the website of the National Research Ethics Committees. If there are deviations from the Vancouver rules, the reason for this should be described in the declaration by the co-author(s).

About the Vancouver Rules in brief: The Vancouver Rules have three important criteria for authorship. All three criteria must be met:

  • You must have made a significant contribution to the planning and design of the project, or participated in the data collection, or participated in the analysis or interpretation of data;
  • Significant contributions must have been made when the manuscript was written or revised, and
  • You must participate in and approve the completed work submitted for publication.

Contributors who do not meet these criteria should be listed in a footnote.

When the doctoral dissertation is written and ready to be assessed by a committee, it must be submitted to the faculty by filling in an electronically form in Munin (UiT’s open research archive) and by uploading a PDF-fil with the dissertation.

Completion grant


Who is covered by the completion grant scheme?
The scheme applies to all PhD candidates with a 3-year appointment at institutes/centres within the Faculty of Humanities, Social Sciences and Education (HSL-fak), and entails the offer of extended employment with a completion grant following submission of the doctoral dissertation.

All PhD candidates who are appointed on a 3-year employment contract and submit their doctoral dissertation for appraisal, together with a written recommendation from their supervisor, within either 3 years or with minor delays of study and within 3 ½ years counting from the start date, will respectively be offered a 12- or 6-month completion grant.

The scheme covers PhD candidates for whom the HSL-fak, as their employer, has responsibility. The scheme does not cover PhD candidates appointed on 4-year employment contracts with 25% of their time set aside for compulsory work. The scheme may include NFR PhD candidates if the position was advertised with the possibility of an extension of a completion grant and the institute/centre covers the costs of a 12 or 6-month completion grant beyond the specific budget limits.
The scheme does not apply to dr.philos. candidates.

 

Completion period

The limits of 3 years or 3 ½ years are fixed. In order to be offered a 12-month completion grant, the dissertation must be submitted for assessment no later than 3 years after the date of appointment. This means that a PhD candidate who submits after 3 years + 1 week will be offered a 6-month grant. Accordingly, a PhD candidate who submits after 3 ½ years + 1 week will not be offered a completion grant.
Any leave of absence or reduction in working hours undertaken in order to perform teaching work or other work either at or outside the institute/centre during the period of candidature will count towards the total period. If PhD candidates wish to prioritise such a grant, they themselves must ensure that such leaves of absence do not affect their eligibility to be awarded a completion grant by the faculty. If, for example, a PhD candidate undertakes teaching work of up to half a year total duration, he/she will still be eligible to receive a half-year completion grant, provided that he/she submits within the 3 ½-year limit.

However, periods of sick leave (14 consecutive days or longer) and the use of statutory periods of leave or those negotiated under collective agreements (parental, compassionate, or other welfare-related leave) will be deducted from the total time from commencement of the candidature, and will therefore have no effect on the individual’s eligibility to be offered the completion grant. This also applies in the event of a reduction in working hours due to childcare and or caring for immediate relatives.
The completion grant is awarded for a period of 6 or 12 months. Grants are not awarded for periods shorter than 6 months, longer than 12 months, or for 7–11 months.

Those who wish to apply for a completion grant and believe they will be able to submit the dissertation within the stipulated time limit must notify their institute/centre in writing, via the head of institute, no later than 6 months before the planned submission.

 

Training for teaching in higer education

As far as is practicable, recipients of 12-month grants shall complete a course in Teaching in Higher Education – Foundation Skills [Norwegian: Universitetspedagogisk basiskompetanse], which satisfies the requirements for qualification and documentation in higher education (UNIPED-100 Teaching in Higher Education – Foundation Skills, or equivalent course. Total 200 hours).
As far as is possible, recipients of the 6-month grants shall complete the course Teaching in Higher Education for Research Fellows [Norwegian: Universitetspedagogikk for stipendiater] (Total 60 hours).

 

Planning for the completion grant

The institute/centre heads are obliged to stay informed about the progress of their candidates’ studies with a view to being able to include the recipients of completion grants in their plans.
Below are examples of other duties that may form part of the scheme:
• teaching internship alongside another lecturer
• substitute teaching positions
• participation in grading of examinations
• preparation of teaching programmes and other academically relevant project work
• preparation and implementation of assessment systems and other quality assurance work
• participation in the planning and conducting of professional seminars and conferences
• participation in the design of relevant research projects and/or applications for external funding
• design of postdoctoral projects or other research projects
• research work as an extension of the doctoral dissertation, e.g. writing scientific articles
• popularising one’s own research or other work involving dissemination

It may be possible to tie the PhD candidates to professionally relevant work at other units.

The detailed content of each individual’s completion grant shall be agreed with the head of institute/centre. Here, consideration must be taken of which competence-enhancing measures the individual unit can offer, as well as which measures are of particular relevance to the candidate. Normally the main body of the work will be linked to tasks that raise the candidate’s pedagogical competence. When the PhD period ends, the head of institute/centre must certify which competence-enhancing tasks the candidate has completed.
The faculty assumes that this will be meritorious and academically relevant work, and a written agreement on the content of the work must be entered into at the start of the agreement period.

As a general rule, the recipient of the completion grant must take up the position immediately following the submission of the dissertation.

 

Before submitting your dissertation

The PhD candidate: If he/she has undertaken a leave of absence or reduction in working hours for other work during the original period of employment, or sick leave, maternity leave, compassionate leave or other welfare-related leave (for 14 consecutive days or longer), the PhD candidate should request the Section for Personnel and Organisation (SPOR) by email (addressed to personal@uit.no) to calculate a new end date for the position in good time before the date of submission. These periods will either count towards or be deducted from the total period used as a basis for calculating whether the candidate is eligible to receive a completion grant. It is the responsibility of the PhD candidate to check that the information is correct/updated in PagaWeb.

The PhD candidate sets the date for submission and notifies their supervisor and the institute/centre management of the date.

The institute/centre: Before a dissertation is submitted for appraisal – and no later than 2 weeks before the expected submission – the institute/centre shall notify the Section for Research, Education and Dissemination (FUFHSL) of the name of the candidate and their submission date, and send:

  1. a) the research fellow’s work agreement (on a separate form)
  2. b) the supervisor’s written recommendation.

The supervisor’s recommendation shall state that he/she has read the completed dissertation manuscript, stating where relevant that the dissertation script has been sent to the final reader, and considers the script to be ready for appraisal.

 

Implementation of the completion period

FUFHSL: The faculty checks the start and submission date and any leave that is to be counted towards or deducted from the total period, and decides whether the PhD candidate is qualified for a 12-month or 6-month completion grant, or is not qualified to receive a completion grant according to the rules. The faculty fills out and submits an order form in ePhorte for SPOR on behalf of the recipient of the completion grant. The supervisor’s recommendation and the agreement on the PhD candidate’s new work duties must be included as an attachment to the employment agreement.


SPOR: Sets up an employment contract for the period of the completion grant. The agreement on the PhD candidate’s work tasks will be included as an attachment. This contract takes effect from the day after the date of submission of the dissertation. Salaries are continued as normal for PhD candidates according to the state salary scale 1017.

 

After the implementation period

The institute/centre: When the completion grant period ends, the head of institute/centre must certify which competence-enhancing tasks the candidate has completed.

After the dissertation, the candidate is entitled to an increase in salary if the person in question is still employed at HSL-fak, i.e. doctoral increment, cf. circular V-44 1987 and circular of 16 December 1987 from the Ministry of Culture and Science. The institute/centre notifies SPOR when the defence of the dissertation has been completed.

 

Submitting of PhD dissertation in Munin


It is the student who decides when the submission will take place. The supervisors cannot be held responsible for the content or outcome of the assessment committee’s recommendation. The faculty accepts the submission of doctoral dissertations throughout the year.

UiT has an electronic submission portal, “Munin – Open research archive”, for all master’s and doctoral dissertations, which is part of the University Library. Munin is the university’s open research archive for academic and research-related material. All PhD students must submit the dissertation via Munin. There is a requirement for open access to the dissertation for all candidates who submit their dissertation after 1 January 2019 (cf. the PhD regulations section 21).

There is no deadline for doctoral dissertations. The student delivers the dissertation at his/her own discretion, but the working hours for support staff are 0800–1545 (summertime 0800–1500). However, you can save the completed submission at any time and finish it later. It will not be registered until it is completed on the submission screen.

The dissertation itself must be submitted by uploading a PDF file (one file composed of all the dissertation’ parts.) An electronic form must also be completed. When the student completes the submission, the faculty will be notified automatically by email. The submission is reviewed and, if everything is in place, approved. The dissertation should be delivered as a PDF file prepared for double-sided printing. The front page must follow the standard template. The dissertation should be printed on 17 x 24 cm paper with surrounding cover. It is recommended to use 13-point as the font size (e.g.. Times New Roman) on the original document, as in practice this gives about 12 points of print on the finished book-print (17 x 24 cm is scaled down about 20 % from the original A4 edition). We recommend 25 mm of margin on each side.

he template for the cover can be found here.

Please observe that the font and type size on the front page are also part of UiTs logo and must not be altered.

Questions about printing should be addressed directly to the UiTs Print Office.

Munin – submission: https://munin.uit.no/

Once submitted, a work cannot be withdrawn until it is finally decided whether the doctorate is worthy of defending. More information about this can be found below.

The university’s digital knowledge archive aims to make visible quality-assessed research work via open and free publication on the internet. The dissertation is stored in Munin and will be available in the future to you and others via a permanent URL. This makes it very easy for you to refer to the dissertation in applications and references.

The contents of Munin will be searchable and easily retrievable both locally, nationally and internationally. This is ensured by the University Library through collaboration with archives at other institutions. The dissertation is also registered as an electronic document in the library base Oria.

Dissertation to be published in Munin must be related to doctoral degrees awarded at UiT. The dissertation must not contain material that is contrary to confidentiality, privacy or copyright. If the dissertation is to be made available in Munin, the student must also obtain permission to use, for example, illustrations or other objects to which others own the rights. As previously mentioned, in the case of article-based dissertations, the consent of any co-authors must also be obtained. The dissertation becomes available in Munin only after it has been approved by the assessment committee.

At the same time as the dissertation is delivered via the portal, some questions must be answered about publishing: whether all or only parts of the dissertation should be published, about permission for publication, etc. Check the formal requirements regarding publication in the UiT’s Regulations concerning the PhD degree, Section 21.  There is also a field in the electronic form where an abstract should be placed. The Munin group at the University Library that administers this will contact you if they need more information. If the dissertation consists, in whole or in part, of published material, the Munin group, in collaboration with the student, will investigate what restrictions the publisher may have against making it available in Munin.

A text (up to 200–300 words) written in the “abstract” field in the electronically form in Munin. This will be used in dissemination work by UiT and should be written in both Norwegian and English. The text (up to 1000 characters) to be written in the “Popularized summary” field should be in Norwegian or English and is used in a brochure that the UiT produces every year about completed doctoral dissertations at UiT. If you have questions about procedures, guidelines or other issues related to publishing a dissertation in Munin, please contact munin@ub.uit.no.

Assessment of the dissertation


Schedule

The defence of the dissertation should be held within three months after the date on which the dissertation was submitted for assessment. The supervisor is obliged to report the pending submissions of the dissertation of the PhD students they supervise to the faculty. The assessment committee should normally be formally appointed before the dissertation is submitted. On average, the work of appointing a committee takes about two months. The student should therefore arrange a submission date with supervisors and the department/centre so that the work of appointing an assessment committee can begin well in advance.

The committee’s assessment (recommendation) should be available within 2 months of receiving the dissertation, unless an alternative schedule has been agreed with the faculty.

The minimum time from the faculty receiving the assessment to the date of the defence should be 3–4 weeks. This is due to case processing after the assessment and practical proceedings of the defence, as well as to give the candidate time to prepare the trial lecture.

 

Appointment of the assessment committee

Student and supervisors can discuss possible committee members prior to submission. It is not common practice for the student to contact any committee members after the dissertation has been submitted.

The main supervisor is responsible for making the department/centre and faculty aware of pending submissions from students so that the work towards appointing a committee can begin (cf. section 26 of the PhD regulations). The assessment committee is appointed by the PhD Programme Board after the department/centre has proposed the committee’s composition. The candidate is notified of the proposed committee by the faculty, and has the opportunity to submit written comments on the committee’s composition within five working days from receiving the notification.

A committee will be composed as follows (cf. section 27 of the PhD regulations):

  • both genders are represented
  • at least one of the members is employed at the university
  • at least one of the members has no association with the university
  • at least one of the members does not have a primary affiliation with a Norwegian institution
  • all members are holding a doctoral degree or equivalent
  • at least one member has competence at the level of professor or equivalent
  • the majority of the committee are external members
  • the majority of the committee is employed at institutions awarding the doctoral degree.

The assessment committee will consist of at least three members. Appointed supervisors cannot be members of the committee. Former members of the mid-way evaluation panel are not necessarily disqualified and may be considered as members of the assessment committee.

The candidate is advised when the dissertation has been sent to the assessment committee via a copy of a letter sent to the committee along with the dissertation.

 

The committee’s recommendation

The committee submits a written recommendation (assessment) to the faculty, which is quickly communicated to the candidate.

The length of the report varies considerably within and between subjects, from a couple of pages up to 10 pages. The length in itself indicates nothing about the conclusion or that there were particularly difficult assessments. People who participate in the committees and who write their contributions to the overall recommendation are different, and come from different places and traditions, so the variations are broad.

It is normal, on the one hand, for the recommendation to state something about the strengths of the dissertation and its contribution to the frontline research in the discipline or field. On the other hand, the recommendation should also formulate the committee’s criticism of (main features) and objections to the dissertation. This may apply to theoretical, methodological and empirical aspects. Then the report ends with a conclusion. Here we find three principal variants:

1) The conclusion is that the committee has found the dissertation worthy of public defence.

2) A preliminary report where the committee recommend that the faculty permit that the candidate do minor revisions of the dissertation before the final recommendation is made. This means that the dissertation is not ready for approval in its present form, but that the committee finds it good enough to be prepared for re-submission (within a deadline of 3 months).

3) The committee concludes that the dissertation needs significant changes is necessary in theory, hypothesis, material or method to be able to recommend the dissertation worthy of defence. The committee will then recommend that the dissertation not be approved. In such cases, the work cannot be resubmitted until 6 months have passed.

If the dissertation is defined under the aforementioned items 2 or 3, there are major consequences for the further consideration of the case.

Concerning item 2): The PhD Programme Board takes the final decision on whether section 32 (of the PhD regulations) should be used – that is, if they agree to the committee’s recommendation that the student be able to submit the dissertation in a revised form within three months. The PhD Programme Board will then set an exact deadline for resubmission. This can also be shorter than 3 months if the recommendation is only for minor matters to be reworked. Such preliminary recommendations from the committee are not considered a rejection, but as part of the first submission. The resubmitted dissertation is then sent back to the committee. They then assess whether the candidate has met the recommendations outlined in the preliminary recommendation, before finalizing it and submitting the final recommendation to the faculty.

It is recommended that the candidate prepare an attachment (about 1 page) outlining the main points of changes made on the basis of the original committee recommendation. If the submission deadline is not kept, the first submission is considered completed – with rejection as the final outcome. The dissertation cannot then be submitted until 6 months have passed since the faculty made their decision.

It is only upon first submission that item 2 can occur.

Concerning item 3): When the candidate’s dissertation has not been approved, he/she cannot submit a new dissertation until 6 months have passed (cf. § 33). The PhD Programme Board sets the earliest date that new submissions can be made.

On the second submission, the candidate must state that the dissertation has been assessed previously without being found worthy of defence. An assessment committee will be reappointed. Continuity in the composition of the committee between first and second submission is desirable, but if the candidate wishes for a different committee to be appointed, this must be justified and reported to the faculty in writing.

If on the second submission the student also fails the dissertation, he/she will not be able to submit a new edited version for assessment (cf. section 33). When the committee’s recommendation is unanimously positive, the dissertation is worthy of defence of the doctoral degree without a formal hearing at the faculty level. In the event of a dissenting or unanimously negative assessment, the candidate will be given 10 working days to make written comments on the committee’s recommendation. Any comments are to be sent to the faculty, who then forward them to the committee. Thereafter, the case goes for further consideration at the PhD Programme Board.

It is not uncommon for a dissertation to be rejected. This does not mean that ‘the race is over’, although it can be a difficult message to receive. The committee’s critical comments are guidelines for the student’s preparation of the dissertation for later submission. If the student’s dissertation is not approved in one of the two variants, it is important for the student to have a detailed conversation with the supervisor(s) in order to plan the work further with a view to submission.

Printing of dissertation


Upon positive recommendation, the student is instructed by the faculty to contact the UiT’s Print Office in order to print copies of the dissertation for the defence. The faculty will order 37 copies of the dissertation. The expenses are covered by the faculty. Seven copies of the 37 will be sent to the National Library of Norway. The others are presented during the trial lecture and defence. The candidate is not permitted to reserve a number of the copies for his/her own use. Additional copies of the dissertation for personal use can be ordered by the candidate on the Print Office’s webpage for a fee.

Images and illustrations where colour is important for understanding/reproducing the academic content will be printed in colour. It must be stipulated which pages you wish to be printed in colour in dialog with the staff at the Print Office. Headings and similar will not be printed in colour. More information on printing and templates on the front page can be found on the print shop’s website or here. Questions should be addressed directly to the Print Office.

As soon as the committee has given their positive recommendation, the faculty will complete the submission of the dissertation in Munin. If it is marked for the dissertation to be made available in Munin, the University Library will publish the dissertation on Munin’s front page and the public will have access to it prior to the defence.

Trial lecture and public defence of dissertation


The assessment committee gives suggestions for the date for the defence of the dissertation, the title of the trial lecture, and who will assume the roles of first and second opponents respectively. The department/centre notifies who will be the chair of the defence. The candidate will receive a copy of this notification, together with information on printing of the dissertation and delivery of the trial lecture. This is administered by the faculty. The arrangement of the defence of the dissertation takes place at the department/centre level, where an administrative contact person is appointed to take care of the planning and practical execution of the defence. The trial lecture on assigned topic and the public defence of the candidate’s dissertation, are arranged on the same date.

 

The department/centre organizes the defence of the dissertation. When it is clear that a defence will take place, an administrative contact person is appointed at the department/centre to plan and assume the practical work towards the public defence.

The head of the department/centre normally chairs the defences of dissertation. If the he/she is not able to do so, he/she delegates this to an experienced researcher at the department/centre.

Defence Procession: The chair of the defence leads the procession into the room once the audience has arrived. Then follows the doctoral student, the first opponent, second opponent and third opponent/chair of the committee. It is expected that all stand as the procession enters. Please inform your family and friends in advance. When the procession enters the hall, the doctoral student and the committee sit in reserved seats, while the chair of the defence holds an introduction with an account of the submission and assessment of the dissertation and the trial lecture.

The assigned topic for the trial lecture will be forwarded on email to the candidate 10 working days prior to the date for the defence. The duration of the lecture should be of 45 minutes length. After the lecture the Committee withdraws to assess whether the Candidate have ‘Passed’/’Not passed’ the trial lecture. If ‘Passed’, the exam continues with the defence of the doctoral dissertation.

 

First the doctoral student gives an account of the aim and the result of the scientific investigation. This presentation should have a duration of approximately 15 minutes (item 35 of the supplementary rules).

The chair of the defence shows the doctoral student and his opponents to their places during the defence. During the defence, the opponent and the doctoral student are usually turned halfway towards each other.

The first ordinary opponent then initiates the discussion. The faculty has provided an indicative time of up to 1.5 hours for the discussion (item 35). The second opponent ends the defence; the length of this discussion is recommended to be up to 1 hour (item 35). When it comes to the content of the contributions of the two opponents, they will have agreed between themselves who will address what in the defence. The committee’s recommendation may give hints on relevant topics for the defence.

Other attendees who wish to oppose ex auditorio must report this to the chair of the defence during the defence. This occurs within the time that the chair has appointed and announced at the opening of the defence.

The department/centre invites the chair of the defence, the committee, supervisors, doctoral student and possibly his/her immediate family for lunch.

Attire during trial lecture and defence: Formal.

 

Doctoral dinner

The dinner that the doctoral student provides for selected guests is not mandatory, but is a normal end to the celebrations. Over the years, it has become less formal. For those who wish to retain this form, the following information may be provided: The chair of the defence should be invited along with the committee. Normally, the person chairing the defence initiates the speeches. Then follows the third opponent (head of the committee) who gives his/her traditional speech. If (other) institutional heads (other than the chair of the defence) are represented, they should follow after the third opponent. Next follow the supervisors. Then the floor is open.

 

Tax deduction for cost relating to doctorate

The Norwegian Tax Administration give you the right to deduct expenses related to printing the dissertation, travel and the doctoral dinner. Read more on the tax administration’s website:

https://www.skatteetaten.no/en/person/taxes/get-the-taxes-right/employment-benefits-and-pensions/education/deduction-for-phd-expenses/

Chair of the PhD Programme Board:  Vice-Dean Research Synnøve Thomassen Andersen

 

Administrative contact persons

Senior Adviser Mayvi B. Johansen 

Senior adviser Hilde-Gunn Londal

Adviser Martin-Arne Andersen

Adviser Lena Bogstrand



Introduction


This manual provides an overview of the various aspects of being a PhD student at the Faculty of Humanities, Social Sciences and Teacher Education (initialized as “HSL-fak” in Norwegian). It is aimed especially at those students who have recently been admitted, but is also suitable as a reference guide for all PhD students and supervisors. Here you will find information on the many aspects of being a PhD student. We also stress the importance of both the student and the supervisor familiarizing themselves with the regulations and becoming acquainted with their rights and obligations.

Most issues related to the doctoral programmes are governed by the regulations for the degree of philosophiae doctor (PhD) at UiT The Arctic University of Norway and the faculty’s supplementary rules to the regulations that are applicable to the PhD programme in the humanities and social sciences. A PhD student who is employed in a PhD position is also obliged to familiarise him or herself with the staff regulations. 

Being a PhD student


Upon admission to the PhD programme, the student is incorporated into a research community, with the requirements and expectations that apply in such a community. The goal of all research, including the work on the dissertation, is to make an independent contribution to research in your particular field of study. The basis for this is created through an educational component and by communicating and discussing findings and challenges in an academic environment, primarily with one’s appointed supervisors. The student is also subject to a formal obligation to report progress in the form of annual reports to the department/centre, and the faculty.

The department/centre and faculty are obliged to facilitate the conditions for the progress of the doctoral project and for the completion of the required training. However, students also have an independent responsibility to keep pace with what is happening in their academic field and to take an active part in relevant activities. It is especially important that PhD students try to create networks between themselves and orient themselves towards relevant people and environments within and across the discipline/department/centre. This kind of network is a vital resource both for the completion of the doctoral project and for a possible further career as a researcher.

On the one hand, a PhD student is subject to a study programme and the regulations that apply to that programme. In other words, the student is in an educational or training role and will therefore not immediately achieve the status equal to a researcher in an established research community. The student must develop that status over time through efforts in research work and participation in training.

On the other hand, the student is also a colleague in a research group. By being admitted to the PhD programme, the student has been granted academic recognition for representing research expertise in a certain field, although it remains to be “proven” that the project can be completed and that the student is able to unlock the knowledge as expected.

This is an ambiguity that the student must deal with and with which it is important to have a conscious relationship. In some cases, the role as student will come into focus, for example in questions regarding progress in the dissertation work and in the completion of the courses/seminars required in the educational component. In other cases, the role of colleague will become most important, for example when the student presents his/her research project within the academic environment, at conferences, and in the form of publications.

Another ambiguity associated with these two roles is that despite the flexibility inherent in the student role, the student as staff member and employee must adhere to the rules that apply in the workplace, both in terms of attendance at the place of work, vacation periods, illness, etc.

PhD students employed in doctoral positions at the faculty will normally have academic ties to the department/centre at which the position is offered; this same unit also has personal responsibility for the PhD candidate. Most often, the student will have one or both of their supervisors here. However, ties with and participation in research group(s) can take place across units.

PhD students with external employers, or candidates appointed at other UiT units, will be admitted to an academic environment at one of the departments/centres based on the academic nature of the doctoral project and the unit to which the supervisor belongs.

PhD students’ ties to the department/centre and the faculty can vary widely. Some are university fellows with 75 % of their time for their studies and 25 % obligatory duties (4-year appointment). Others are fellows with all their time for their studies and without any obligatory duties (3-year appointment). In these cases, UiT is an employer and the student is appointed at the department/centre. However, certain candidates are employed at institutions other than UiT. For these candidates, it can be difficult to integrate into the department’s/centre’s academic environment. The departments/centers are responsible for integrating all their PhD students into the academic environment/academic activities, even though for periods they may not be able to be physically present in the academic environment on a daily basis due to the conditions of their employment.

The HSL faculty has seven departments and four centers. These are:

  • Department of Social Sciences (ISV)
  • Department of Philosophy (IFF)
  • Department of Archaeology, History, Religious Studies and Theology (AHR)
  • Department of Language and Culture (ISK)
  • Department of Education (ILP)
  • Department of Tourism and Northern Studies (IRN)
  • Department of Child Welfare and Social Work (IBS)
  • Centre for Peace Studies (CPS)
  • Centre for Sami Studies (SESAM)
  • Centre for Women’s and Gender Research (SKK)
  • The Barents Department (BAI)

In addition, various academic communities at the faculty participate in local, national and Nordic research schools. Information regarding research schools can be found on the faculty’s website.

The faculty’s Research, Education and Communication Section (FUFHSL) and the PhD Programme Board are some of the most important bodies when it comes to questions about your rights and obligations as a PhD student. 

Start of the PhD Studies


The appointment committee or the PhD Programme Board undertake admission to the PhD study. This is done on the basis of a professional assessment at the individual department/centre.

Instruction component and courses


Supervision and dissertation


Progress reporting


All PhD students and their supervisors are required to submit a report on the progress of the PhD education each year. The PhD students will respond to the report via Studentweb (for the previous year) as part of the semester registration in the spring semester (within 1 February). The supervisors are sent questionnaires from the faculty via email to be answered for each student they supervise. The questions about progress are based on the individual education plan (plan for the work on the dissertation and plan for the instructional component) that the student has delivered at admission and which is included in the PhD agreement. Information provided in the report is treated confidentially.

It is considered a violation of the reporting obligation if the student does not submit the annual progress report. The consequence of a failure to report may result in the annulment of the PhD agreement on admission (cf. section 25 of the PhD regulations).

As part of the quality assurance system at UiT, the faculty sends a copy of the progress reports to the departments/centers, where they are entered as a background document for the annual research conversation the management will have with the PhD student. The departments/centers then report back to the faculty about the progress of the PhD studies, any measures the department/centre has initiated or plans to initiate, and any measures the departments/centers wish the faculty to follow up. The department/centre reports are processed by the PhD Programme Board.

From submission to assessment


Printing, trial lecture and defence


Practical information




How to become a PhD student


In order to become a PhD student at the BFE-faculty you have to either apply to a position that is advertised, or be employed at an external institution that wil fund the PhD study. The faculty is also generally positive to enter cotutelle agreements and joint doctoral degrees and PhD projects with the public and private sector.

Advertised positions

The faculty hires approximately 20 PhD student every year. The positions are advertised here. Links to available positions as provided in the right hand column.

Desired educational background, qualifications, application deadline and topic of the PhD Projects is specified in the advertisment. Working conditions, application requirements including mandatory attachements and procedures are also specified in the advertisments.

Applicants that are chosen and employed shall submit an application for admission to PhD studies within six weeks after commencement of their work contract. See more in subsection 6.1.3

External applicants

The faculty welcomes candidates that are employed at external institutions to apply for admission to PhD studies. An important requirement for such candidates is that funding of the project (salary/scholarship and operating costs) is on par with university PhD funding, and that at least 50 % of the time is used on the PhD project.

An agreement betweem the external institution and the BFE-faculty has to be signed and enclosed when applying for admission. The same requirements  apply for external students with regard to the project desription and other mandatory application attachments. 

Cotutelle agreements and joint doctoral degrees 

The faculty is generally positive to enter collaboration agreements with other universities/faculties for joint doctoral degrees and cotutelle agreements. The faculty has however some special requirements in order to enter such agreements. This includes financial, scientific and practical issues that are implicated when entering cotutelle agreements.

Self-funding

Due to the high costs, very few self-funded students are admitted to organized PhD programmes because strict funding requirements apply. Dr. Philos or privatist PhD could be options to pursue.

Questions and answers

  • When is the application deadline?
    • Available PhD positions are advertised throughout the year and application deadlines are given in the advertisement.
  • What are the formal requirements in order to be admitted to a PhD programme?
    • Requirements are listed below in subsection 6.1.2
  • Which documents should I enclose when applying for a position?
    • The job advertisement describes which documents to enclose. Missing out on some documents may lead to disqualification.
  • What do I do if I have not received the master’s diploma yet?
    • Enclose a transcript of grades or some other verification that you have completed your study.
  • Who will become my supervisors?
    • The project is usually initiated by a professor/researcher and she/he will usually become the main supervisor. Co-supervisors are recruited within the first weeks of employment, generally by a dialogue between the student and the main supervisor. 

Requirements for admission


  • 6 of the PhD regulations and the faculty regulations describe formal requirements in order to be admitted to PhD programmes. To be admitted, the student must have sufficient university education, good grades and be able to document adequate proficiency in English. In addition, there is a requirement for sufficient funding.

Length of study

Admission to PhD requires that the candidate has at least 5 years of university education, comparable to 300 ECTS.

  • 3-year bachelor degree (180 ECTS) and 2-year master degree (120 ECTS)
  • 5-year integrated master’s degree (300 ECTS)
  • Other educations that are evaluated to be of equal extent and length

Foreign educations

Candidates with a foreign education will be subjected to an evaluation whether the educational background is equal to higher Norwegian education. The faculty uses national guidelines according to Nokut’s country database and the GSU-list. Applicants from many countries will have to document additional higher education in order to be admitted. Depending on which country, one or two additional years of university education may be required, e.g. 4 years bachelor degree and two years master’s degree.

90 ECTS masters degrees

In several countries the standard length of the master’s degree is 1.5 years or 90 ECTS. The faculty may admit such candidates to PhD programmes if they comply with the faculty regulations to complete an additional 30 ECTS within the first year after admission to a PhD program. To qualify for admission the candidate may

  • Write a thesis of 30 credits subjected to oral examination
  • Write an article that is publishes, accepted or submitted to a peer-reviewed scientific journal. The scientific work shall be presented in a relevant forum and an external examiner shall evaluate the quality of the work
  • Completing additional relevant master course
  • Special syllabus that is credited according to § 15 of the faculty supplementary provisions

Grades

Grade requirements applies both to the master thesis as well as courses part of the master’s degree. The minimum requirements are:

  • Grade C or better on the master’s degree
  • Grade C or better on courses that are part of the master’s degree. A grade lower than C in one course may be compensated by a higher grade than C in another course.

For foreign students where the grading system differ from the Norwegian, an approximate assessment will be carried out. If the applicant has two subjects with the grade D or lower, the person concerned is not qualified for admission.  

English language proficiency

Documentation of sufficient English Language proficiency is required in order to be admitted to PhD studies. Requirements are either fulfilled by formal education or by obtaining a high enough score on an international recognized tests.

Applicants from Nordic countries, English speaking countries and some other countries are exempted from providing a test. The GSU-list, with notes, informs which countries that are exempted from English tests. In addition, if the master’s thesis has been written in English and English has been used as language of instruction in the master’s programme, English tests are not generally required.

A detailed list of various criteria to qualify for English language proficiency can be found here.

Funding of PhD

Admission to organized PhD programs at UiT requires sufficient funding. For PhD students employed at UiT all financial aspects are usually taken care of. UiT funded PhDs are either funded by UiT or externally funded by projects (NFR, EU and other funding instruments).

External PhD, i.e. fellows with a different employer than UiT, can be asked to provide documentation that the PhD is adequately funded. The PhD regulation states that the funding should be similar to costs of UiT funded PhDs. Funding shall cover salary costs, operating costs and overhead to the faculty.

Application for admission to PhD studies


UiT and the faculty has some requirements in order to make the application for admission complete.  For UiT employed PhDs, a temporary admission to PhD studies has been granted when being employed, but an application for admission has to be submitted within six weeks after commencement of the work contract.

Pre-PhD study right

Each candidate must apply for admission to one of the two Doctoral Programmes of the Faculty of Biosciences, Fisheries and Economics (BFE), and only after approval of the admission by the Research Committee, the candidate will be given the formal right to study. However, before formal enrolment, the research fellows employed at UiT can be assigned a pre-PhD study right if needed to sign up for courses. To create a pre-PhD study right, fill in this application form and send it by email to Ingjerd Gauslaa Nilsen.

Application requirements

A complete application for admission consist of the following documents. Some applicant may be required to amend additional documents.

  • Project description. Formal requirements are listed below.
  • Certified copies of the masters and bachelors diploma and/or the education that qualify the candidate for admission to PhD studies.
  • Curriculum Vitae (CV)
  • Agreements. Standard agreement forms shall be used. Agreement C is only relevant for external PhD students, i.e. employed at another institution. The agreements shall before submission be signed by:
    • Agreement A: Vice dean of research education, head of the department and the doctoral student
    • Agreement B: Head of the department, supervisors and the doctoral student
    • Agreement C: The dean of faculty and a representative from the external institution that can enter such agreements, e.g. research director, director.

Project description requirements

The project description shall be written in collaboration and in agreement with the supervisors. According to BFE supplementary regulations, the presentation of the research project shall be 5-10 pages. The project description shall be signed by the PhD student and all supervisors. A project description template project description template can be used, which also contain some additional information on what to include in the document. The project description shall include:

  • A description of the research topic, including an introduction that places the planned research project in context, and how it relates to relevant international research.
  • A description of the research questions and hypotheses. What are the objectives, and which methodology will be applied?
  • Description of the primary data and sources to be used, including how data will be collected/sampled and analyzed (where relevant).
  • References to relevant academic literature.
  • A preliminary time schedule for the completion of the doctoral degree programme. The schedule should indicate when the candidate plans to complete the educational component, field and laboratory work, data analysis, the writing and submission of scientific articles and presentations (lectures, poster presentations, etc) and stays abroad. If the research fellow is under teaching obligation, a preliminary time schedule for the teaching duty should be included as well.
  • Preliminary budget and funding plan for the PhD project. Annual expenditures and funds are considered sufficient.
  • A preliminary publishing schedule, including working titles, co-authors and time for submissions.
  • Provide a justification if the plan is to submit the thesis as a monograph instead of a collection of articles preceded by a synopsis. A tentative title and an outline for the work shall also be included.
  • Affiliation to research groups and association to a research school, if any.
  • The instructional component with PhD courses (course code, course name and institution, and the date for a planned exam in the courses) and other activities to fulfil this requirement. Attach a description of special syllabus, if any.
  • If the project faces issues with regard to research ethics, for instance animal experiments and collection of privacy protected information, this must be described. Furthermore, mention which authority that will approve the research project to be carried out.
  • Individual and / or scientific learning outcome should be specified. Although it can be referred to the general learning outcome described below, it should be specified in the project description which discipline and/or individual knowledge, skills, and general competencies the candidate should have acquired by completing the degree. These learning outcomes could be related to:
    • methodology (quantitative and/or qualitative)
    • field and laboratory work
    • sampling and experimental design
    • statistical analysis
    • management, networking and international understanding
    • communication and dissemination
    • other areas that are typically disciplinary and/or individual
    • personal development

When do I apply?

For PhD students employed at the university, the application for admission shall be submitted and be approved within six weeks after commencement of the employment contract. A delayed application for admission may deny candidates admission to some PhD courses. Please report delays to the research department.

PhD students employed at external institutions are advised to apply for admission as soon as the project has started. If there is less than one year until the project is to be finished, regulations state that admission to the organized PhD-programs shall be denied.

 

Where do I send/submit the application?

The application with all required attachments shall be sent to the research department at the BFE-faculty. Either submit the application by email (to Ingjerd Gauslaa Nilsen), internal mail (to Section for Research, Education and Communications at BFE) or send the documents to the following address:

UiT the Arctic University of Norway

Faculty of biosciences, fisheries and economics

Research department

  1. O. Box 6050 Langnes

9037 TROMSØ

 

Label the envelope: Application for admission to PhD

Handling and evaluation of the application

The application is processed by the faculty administration and forwarded to the admission body.

  1. The application is submitted to the research department
  2. The research department looks through the application and advice the applicant on various aspects pertaining to the application, i.e. missing information, formal errors.
  3. The research committee at the BFE-faculty is the admission body that formally approves admission if the application is found satisfactory.
  4. The applicant is informed of the decision of the committee and receives an official letter of admission. Comments and required amendments and/or changes to the project description is conveyed.

Instruction component


The PhD program consists of two parts where the thesis comprises 150 study points and the instruction component comprises 30 study points, in total 180 study points.  What can be allowed in the instruction component is regulated through UiT's PhD regulations and BFE-fak's supplementary provisions to these. Below you find the rules you need to act in accordance with to get your instruction component approved.

Course Level and other requirements

Courses in the instruction component must be on PhD level (8000-level) and the instruction component must contain training in philosophy of science and ethics. The instruction component comprises 30 credits, and at least 20 should be taken after admission. Courses and other activities in the instruction component should not be older than two years at the moment of admission.

Courses that are to be included in the instruction component must normally be either ordinary courses at the institution or special curriculum courses. The courses must have an evaluation using pass/fail or a graded scale (A-F). Courses in the latter category must be completed with the grade C or better for them to be approved as part of the instruction component.

Special curriculum

The special syllabus in the instructional component may comprise a maximum of 15 credits and may consist of the following:

  • Literature-based curriculum. For scientific books or articles in natural science subjects approx. 40-50 pages are estimated per credit, and in social science subjects approx. 60-80 pages per credit.
    • Literature-based curriculum (3 credits) will be evaluated through an oral exam.
    • Literature-based curriculum (4 - 6 credits) will be evaluated through an essay (4000 words) and an oral exam.
    • Literature-based curriculum (7 -15 credits) will be evaluated through an essay (4000 words), a lecture with an assigned title (30 min) and an oral exam.
  • Oral presentations at a scientific conference (up to 3 credits). The presentation must be documented by a copy of the presentation and the conference programme.
  • Preparation and presentation of a poster (up to 2 credits). The poster presentation shall be documented by a copy of the poster and the conference programme.
  • Other relevant activity if recommended by the supervisor

A maximum of 5 credits can be awarded for oral and poster presentations, and only one presentation and one poster will be approved.

National and international research courses evaluated by a relevant academic community with regard to level and scope may be used as part of the instruction component.

Research courses

Application for approval of research courses are addressed to the research committee. Approval requires:

  • The supervisor’s confirmation that the course is relevant.
  • Documentation of the teaching programme.  The level of the course must be specified. If the work load is not given in credits / ECTS:
    • An account of the number of hours used to complete the course must be attached. One credit is equivalent to 28-30 working hours and
    • Proof that documents completion of the course and that a knowledge test has been passed, e.g. exams, essay, poster, lecture or other means.

The instruction component must be such that it along with the thesis offers the necessary academic scope and depth.

Any changes in the instruction component must be recommended by the supervisors, and approved by the Research Committee.

Changes in the instruction component

Any possible changes in the instruction component must be recommended by the supervisors and approved by the Research Committee.

Final approval of the instruction component

Before you submit your thesis for evaluation, you need a final approval of your instruction component. Although you got an instruction component plan approved at the time you were admitted to the program, and you have accomplished all the courses according to this plan, you still need to apply for a final approval as soon as you have passed all courses. You do this simply by addressing an application to the Research Committee where you list which courses you want approved in good time before you plan to submit. Quite often there has been changes in the instruction component during the PhD period and if so, you can apply for a change and a final approval at the same time.

Supervision


As a PhD student you will receive individual and regularly supervision during your work with the PhD thesis. When you are admitted to a PhD programme, a main supervisor and one or more co-supervisors will be appointed. If you want to adjust your supervisor team after admission, you need to direct an application about that to the Research Committee. Below you will find information about which rules apply to the composition of the supervisor team and a definition of the supervisor responsibility.

Numbers of supervisors and distribution of supervision

For the doctoral degree programmes at the BFE Faculty, the appointment of three supervisors for each PhD student is recommended. A minimum requirement is two supervisors. One supervisor is to be appointed as main supervisor and the others as co-supervisors. Even if the day-to-day supervision of the student is taken care of by an external co-supervisor, it is the main supervisor at the BFE who has the overall scholarly responsibility.

The main supervisor should furthermore have the administrative responsibility for the research education for the PhD student in question. Co-supervisors are professionals who offer supervision and share the scholarly responsibility for the PhD student. Supervisors arrange between themselves how to distribute the academic supervision.

Amount of supervision

All supervisors are obliged to stay in touch with the candidate and must keep themselves informed about the student's progress. Any deviation from the progress schedule must be reported to the institute leader. The main supervisor must stay in touch with the PhD student on a regular basis or minimally once a month.

The PhD student should be able to expect about 40 contact sessions with his/her supervisors per year (direct supervision, possibly together with other students). 

Supervisor responsibilities

  • Offer advice on formulating and limiting the topic and problem. 
  • Keeping informed about the candidate's work progress and evaluate the progress in relation to the time schedule.
  • Approve the funding plan and make sure that it is followed.
  • Make sure that the progress schedule is concrete and realistic.
  • Discuss and evaluate hypotheses and methodology.
  • Help the candidate become acquainted with the academic literature and primary data.
  • Discuss and offer advice on how to write the thesis.
  • Provide the PhD student with a scholarly group affiliation and help introduce the candidate to relevant academic communities.
  • Discuss results and how to interpret them.
  • Give the candidate an introduction to the principles of research ethics.  The guidelines are to be distributed to both supervisor and student once an agreement has been made.  The guidelines may also be downloaded from the university website.
  • Supervise the candidate in the preparation of the thesis to ensure that it is on a par with the level of international scientific publications.

Changing supervisor

If the collaboration between the PhD student and the supervisor should not work out, the student may change supervisors. See contract form B, point 7, for further information.

PhD courses at BFE-fak


BFE-fak offers several doctoral courses (8000 courses) that are open for PhD students from UiT and other universities. Which courses that could be relevant in your construction component, you have to discuss with your supervisor. Maybe there are more relevant courses at other departments or at other universities? Below you will find information on how to register for classes and exams, registering deadlines, how you get a transcript of records and an overview of doctoral courses at BFE-fak.

How to apply for a seat on a PhD course at BFE-fak

PhD students enrolled at UiT the Arctic University of Norway register for classes in StudentWeb. Please note that you are not guaranteed a seat if the admission is restricted. On these courses you will get a message whether you've got a seat or not after the deadline for registering has expired.

Other applicants, as PhD students enrolled at other universities, employees at UiT or others have to apply as a singular course student in SøknadsWeb. You'll find a guidance for how to register an application in SøknadsWeb here.

Singular course students 

Singular course students have to upload documentation of their status as PhD students, or in case you are not a PhD student - your educational background. Confirmation of student status should be from your home student administration.  Confirmation from your supervisor or copy of award letter is not considered as valid documentation.

Those who can document that they are registered PhD students are exempted from paying the semester fee.

Deadlines for course registering

Deadlines for registering varies between courses, but you'll find further information about the prevailing deadline in the course description.

Who can get admission to the 8000 courses?

The following students get admission to 8000 courses, in order of priority:

  1. People admitted to a PhD programme at UiT
  2. Participants in the Associate Professor Program that fulfil the educational requirements
  3. Doctoral students from other universities. A confirmation letter from the home university must be enclosed.
  4. People who have a minimum master's degree or equivalent, who have not been admitted to a PhD programme. Confirmation of completed Master degree (diploma) must be enclosed.

If there are more applicants than available places, students will be given priority from the category 1 to 4. Please note that some courses may have additional admission requirements and / or priority keys. This would then be outlined in the course description.

Deadlines for registering to exam

Deadlines for registering to exam is normally 1 February in the spring semester and 1 September in the autumn semester if other information is not given.

Transcript of records

Transcripts can be ordered via StudentWeb. The transcript will be sent by mail to your registered term address, so make sure to check/update your semester address before ordering the transcript. You may also get your transcript by contacting the UiT infosenter.

Leave of absence and right of study


As a research fellow you are both a student and an employee. As a PhD student you will be allocated a study right that provides you the right to take doctoral courses, receive supervision, to have office accommodation and more. This is important to have in mind if you for some reasons get delayed and do not manage to finish before the conditions of employment is terminated. To keep track with your study right, it is important that you inform us about your leaves of absence and eventually need for study right prolongation.

Right to study

A person who has accepted the offer of a study place retains the right to study for a period equivalent to two years’ effective study over and above the prescribed time. Students who are at risk of losing their right to study in accordance with this rule are to receive notification of this no later than one semester before the right to study expires. 

Provided that the head of institute has been informed about deviations in the time schedule and the PhD student is unable to complete the education within two years in excess of the normal time frame, the candidate may apply for an extension of the right to study. The application must contain an explanation for the delay and a schedule for the completion of the degree. Both candidate and supervisors must sign the application.

Leave of absence

A PhD student who has a child, is entitled to maternity leave during the pregnancy and to care for their baby (parental leave), cf. section 4-5 of the Act relating to Universities and University Colleges. Leave of absence is also granted for PhD students that must serve compulsory military service.

Doctoral fellows granted leaves of absence from their position automatically receive the equivalent leave(s) of absence from their study.

The candidate must apply for a leave of absence and report any break in the studies as soon as possible so that this may be registered on the candidate's time account. The report is to be sent to the institute, who will forward it to the Section for research, education and outreach.

Reporting and follow-up


If things do not proceed quite as planned with your PhD work, it is important to do something about it as soon as possible so you do not loose valuable time.  To intercept problems that might have arisen, you therefore need to submit annual progress reports.

Progress report

The progress report is submitted every autumn to the institute you are affiliated to. A form will be sent from the Research, education and outreach section, but you reply to the contact person given in the emission. If your report reveal substantial deviations, attempts to solve the problems shall be initiated.

Both the PhD student and the supervisor are obliged to report any substantial deviation from the progress plan to the department.

Appraisal interview

If you are an employee at the university, you will be given the opportunity to talk to the institute leader or a person appointed by the institute leader once a year. Whether you want this, is up to you to decide.

Mid-term Evaluation at BFE-fak


When the PhD students has reached about halfway in the course of their PhD study, the work and progression shall be evaluated by scientists/researchers outside the supervisor team. The mid-term evaluation is an opportunity to get constructive feedback on the work that has been carried out so far and get advice for the work ahead. The primary goal is to inspire the candidate to a refreshed initiative to carry on with the doctoral degree.

Evaluation Committee

It is recommended that the evaluation committee consists of three members, but the minimum requirement is two members. The members can be scientists/researchers recruited from your research group or your department, but not from your supervisor team.

When and how the mid-term evaluation is carried out

  • The mid-term evaluation takes place in the third or fourth semester
  • It is the main supervisor’s responsibility to ensure that the evaluation is carried out
  • The PhD student has to give an oral presentation of his work this far and it can be held at seminars, workshops, meetings or in similar forums
  • Before the presentation, the PhD student must submit a short written report to the committee summarizing the project status. Enclose manuscripts and the last version of the project description to this report
  • After the oral presentation the evaluation committee will have a separate dialogue with the student.

Presentation content

In the presentation, the PhD student shall inform about the current status of the project and other circumstances that might be of significance for completing the doctoral degree. This might be:

  • An overview of planned, accepted and published publications
  • Project status and further plans regarding data collection, methods, analyses etc.
  • Time schedule related to time of enrollment and employment period
  • Project development compared to original project description
  • Reasons for scientific deviations to original project
  • Reasons for deviations to original time schedule. In that case an updated time schedule for data collection, data analyses, writing articles, publishing, writing thesis together, thesis submission must be presented
  • Instruction component and current  plan for completing it
  • Potential research stays at external institutions
  • Description of career plan and individual and scientific learning outcomes seen in relation to the career plan

Content of the evaluation report

  • The report shall give an evaluation of the work carried out so far, and it shall conclude whether research methods, thematic, ethical aspects, economy, supervision and progress is satisfactory or not.
  • The report shall also give specific advice for the further work and information on what is required to complete the project
  • Form to fill inn: Form Mid-term Evaluation

Follow-up

The main supervisor sends the evaluation report to the student, head of department, all supervisors, head of office and PhD adviser at BFE-fak (ingjerd.nilsen@uit.no). If all conditions are found to be satisfactory, the department informs the candidate and the supervisor about this. If the evaluation committee does not find the conditions satisfactory, the department will undertake necessary actions.

To cover ev. travelling costs or honorarium, the PhD student's or the supervisor's annuum must be charged.

 

Requirements on the doctoral thesis

The PhD thesis shall be an independent piece of academic research that meets international standards of ethics, scholarship and methods in its field. At the BFE faculty more specific requirements are formulated as well, and these are outlined in the supplementary provisions which you find cited below.

Language

Doctoral theses at the BFE Faculty should normally be written in English or Norwegian. If you wish to write in a different language, you must apply and have it approved by the Research Committee.

It is possible to write the thesis with another PhD student?

If two or more PhD students wish to collaborate and write a common doctoral thesis, it is a condition that the academic community recommends it.

Scientific quality

The thesis must be of high scientific quality with clear and concise research questions. Material and methods must be adequate and suitable. The results shall be verifiable and be able to be reproduced using same methodology. The use of figures, tables and illustrations must be appropriate, and the conclusions must be tenable. Sources must be suitable with regard to critical selection and evaluation. References to literature must be correct and appropriate. All text must be presented in a clear and concise manner, free of linguistic errors.

Scope of work

The scope of the doctoral thesis should be such that the degree may be obtained by a research effort equivalent to 2.5 man-years. The thesis must, independent of form, be at a level that may be accepted by international periodicals with "peer review" routines.  For a thesis in the form of collections of articles, at least one article ought to be published or accepted for publication. Normally, the collection of articles for the doctoral degree should consist of 2-4 articles and an introduction/summary that ties the individual articles and put them in context. The articles may have more than one author, but the PhD student should be the primary/first author of at least two articles and sole author of the introductory part.

Introduction / summary part

In addition to the individual articles, the thesis should contain a presentation of the results and a detailed discussion. This collective presentation must be an independent scientific and up-to-date document in which the candidate has the opportunity to expand on and, if necessary, correct and/or adjust aspects written in the articles. It should demonstrate scientific perspective and maturity as well as an ability to comprehend advanced scientific issues.

The BFE faculty has made guidelines for how to write the thesis summary. You can download the guidelines here.

Assignment template

The front cover of the doctoral thesis must be designed in correspondence with a template prepared by UiT the Arctic University of Norway. On this web page, an assignment template for the whole assignment is found as well.

 



Submission of PhD thesis at the BFE Faculty


When submitting your PhD thesis, there are a few things you need to pay attention to. Below you will find information on how to proceed when submitting and later printing your thesis. You will also find information about the possibility to correct errors you discover after submission.

Submission

Please note that you need a final approval of your instruction component before you are allowed to submit your thesis. If you have not done so yet, please write a short application containing a list of the courses you want to get approved and send it to ingjerd.nilsen@uit.no. If there has been a change in your instruction component since last time you had it approved you also need a recommendation about the new instruction component from your supervisor.

Doctoral theses at the BFE Faculty have to be submitted through UiT's dissemination portal, Munin. Procedure.

NB! Submission through Munin is demanded, which means the thesis will not be sent to the committee before it is submitted in Munin.

When the thesis is submitted in Munin, you still need to send the following documents to the BFE Faculty:

  • Recommendation from your supervisor that your thesis is ready to be evaluated
  • A copy of the “Acknowledgements”
  • A copy of the front page of each article in the doctoral thesis
  • Co-author statements
  • Latest version of the project description updated in connection with the mid-term evaluation

Withdrawal and correction of errors

A submitted thesis cannot be withdrawed before it is finally decided whether it is found worthy to be defended. However, you may apply to get formal errors corrected after submission. In that case a complete list of all errors (errata) you want to correct must be enclosed. The application must be delivered four weeks before the committee's evaluation deadline and you are only allowed to apply once.

Printing

As soon as the thesis is found worthy of public defense, you can initiate the printing:

  • Please use the university's template for front page
  • The printing company requires 3 weeks to print your thesis, so it will be wise to contact Tore Haukås, phone 776 46134, or Tove Løvstad, phone 776 46040, as soon as possible after you have got the thesis approved.
  • Normally the BFE Faculty will pay for 60-70 copies.
  • You will need an ISBN number and you will get one sent to you.
  • Of the printed thesis, 10 copies must be delivered to the BFE Faculty for distribution to the libraries.

Communicating your PhD

BFE-fak wants to make research visible and we would be happy to communicate the results from your PhD. We ask you kindly til fill out "Mal for formidling av doktorgrader"and send it by email to ingjerd.nilsen@uit.no at the latest one week before the disputation. The submitted text will be communicated on BFE-fak’s web pages shortly after your disputation. 

Evaluation of the thesis


At the time you submit your thesis, the composition of the evaluation committee should normally be clarified. It is your supervisor's responsibility to find a committee for you. The committee consists of three members; 1 opponent, 2 opponent and an internal member. The internal member is usually the leader of the committee. You will get the opportunity to comment on the composition before it is appointed.

The committee is given a deadline within three months to write an evaluation report. The report will conclude about:

  • the thesis is found worthy of defense as it is
  • the thesis has minor defects which must be corrected before the thesis is found worthy of defense. The extent of these defects should not be more significant than they can be revised within three months. The revised version of the thesis will be evaluated by the original committee, and a new deadline will be set for the final evaluation report.
  • the thesis has so significant defects that it cannot be recommended to defend it. In that case, the thesis can be re-submitted for a new evaluation, but only once and not before six months after the decision is made.

The report will be sent to you, and you will get the opportunity to make comments on it before the faculty makes a decision whether the recommendation is approved or not. You will be informed as soon as the decision is made.

Trial lecture


When your thesis is approved and made public (in Munin), you are ready for the doctoral trial. The trial consists of two parts: the trial lecture and the disputation. The trial lecture is a separate part of the doctoral trial and shall test your ability to acquire new knowledge beyond the topic of the thesis as well as the ability to disseminate this knowledge in a 45 min lecture. It is usually held on the same day, or the day prior to the defense.

The evaluation committee will appoint the topic of the trial lecture and the topic is forwarded to you 10 working days before it is to be held.

Requirements and expectations

The topic shall be different than the topic of the thesis and the lecture ought to be at a level where it can be followed and understood by bachelor students within the field of study.

Evaluation and approval   

Both the scientific content and the ability to disseminate this information form the basis for evaluation of the lecture. It is evaluated by the doctoral evaluation committee which make a recommendation to the faculty. The faculty decides whether the trial lecture can be approved or not.

If the lecture is not approved, a new trial lecture with a different topic must be held as soon as possible and at the latest within six months.  

Disputation: Public defense of the thesis


Public defense implies that everyone has the opportunity to follow the defense and ask questions concerning the work with the thesis.

Annoncement

Time and place for the defense is announced 10 working days prior to commencement. If not agreed on beforehand, the spoken language is the same as the language of the thesis.

The defense

The defense is chaired by the dean or someone appointed by the dean. First you are given 45 minutes to present your work. This is followed by the defense where the first opponents starts and the second opponent ends the discussion.  People present have the opportunity to comment ex auditorio only if they have contacted the chair during the defense recess.

The printed theses will be distributed amongst people present in the auditorium. If you want to save some copies for yourself, please give notice to the faculty administration.

Evaluation and approval

The evaluation committee will forward their evaluation to the faculty. If the faculty does not approve the defense, the dissertation can be held once more. A new defense should be held as soon as possible and within six months at the latest.

Ingjerd Gauslaa Nilsen
ingjerd.nilsen@uit.no



The Arctic Universisity Museum of Norway and Academy of Fine Arts does not offer a ph.d.-program. Fellows that are hired at the Arctic Universisity Museum of Norway and Academy of Fine Arts must apply for admission at a ph.d-program at an other Faculty.





PhD-program in Engineering Science 

To be admitted to a PhD program at UiT Norway's Arctic University, you must be formally qualified for admission, (see admission requirements).

 If you get a PhD position, you will also get temporary admission to a PhD program, and this page will give you more information on how to get final admission to a PhD program. However, once you have started in the position and no later than two months after starting, the complete application must be submitted to the faculty.

The application must include the following:

  • Preliminary title of the thesis
  • Project description
  • Timetable and progress plan
  • Financing plan
  • Description of necessary infrastructure
  • Description of supervision requirements in special cases, and suggested supervisors
  • Plans for temporary research stays at other research institutions
  • Dissemination plan
  • Documentation of academic background which forms the basis for admission
  • Information about any intellectual property rights

 

The application must be written in accordance with the application template, and sent to the Faculty via postmottak@ivt.uit.no.

Application template

The project description must be developed in collaboration with the main supervisor, and contain description of research topic, main problems, and choice of methods. The candidate shall provide a sketch of the project description with the application, and a complete project description shall be submitted within six months after admission.

The mandatory courses for the doctoral program in engineering science must contain courses corresponding to 30 credits, consisting of 5 credits in Philosophy of science and ethics (TEK-8001), as well as 25 credits in mathematical-technological subjects. All the elements in the instruction component must be at PhD level. For more detailed information on admission requirements and the course components, see PhD regulations.

 

The application is to be submitted to postmottak@ivt.uit.no



Courses at PhD level at the Faculty of Engineering Science and Technology


PhD students at UiT The Arctic University of Norway must register for the faculty's 8000 courses via StudentWeb. User manual in how to register for the semester and to register for courses in StudentWeb can be found here. Please note that you are not guaranteed a place on restricted topics. On such topics, you will be notified if you have been offered a place after the registration deadline has expired.

PhD students from other universities, applicants with a master's degree or equivalent and participants in the first lecturer program must apply for admission to 8000 courses via SøknadsWeb.

External students must document their admission basis.

External students must remember to upload documentation of education and any status as a PhD student in SøknadsWeb. Confirmation of student status can be obtained from your own study administration. You can possibly upload a picture of your Studentweb, which states the agreement period and that you are active the current semester.

Who can apply for admission to 8000 courses?
The following students can apply for admission to 8000 courses, in order of priority:

  1. Ph.d.-students at UiT The Arctic University of Norway
  2. Participants in the first lecturer program at UiT
  3. PhD students at other universities
  4. Peoples who have a minimum master's degree or equivalent, but who are not admitted to a PhD program.

If there are more applicants than a place on the course, students will be given priority from category 1-4. Please note that some courses may have additional admission requirements and / or priority keys. In that case, this will be stated in the course description of the individual course.

Grade printing

Grade print is ordered in StudentWeb. You can find this under the menu item "Orders/Bestillinger" in the left menu in StudentWeb. The transcripts are sent per. mail to your registered semester address, you must therefore check / update the semester address before you order a transcript

Special syllabus

Guidelines for special syllabus in the PhD program and form for application for approval of special syllabus.

 

Overview of courses at PhD level at the Faculty of Engineering Science and Technology

This is an overview of all PhD courses at the Faculty of Engineering Science and Technology. Most courses are given irregularly. For a more detailed description of the course and information about when the course is taking place, see UiTs emnekatalog. Overview:

TEK-8001 Philosophy of science and ethics
TEK-8002 Principles of mathematical analysis
TEK-8003 A basic course in applied mathematics
TEK-8004 Fundamentals of scientific computing
TEK-8015 Multiphysics simulation
TEK-8101 An introduction to homogenization
TEK-8102 Nonlinear control theory
TEK-8103 Algorithms in geometric modeling
TEK-8104 System engineering
TEK-8105 Power electronic converters
TEK-8106 Flows in porous media
TEK-8501 6DOF modelling of physical systems
TEK-8502 Applied spline theory
TEK-8503 Advanced geometric modeling
TEK-8504 Stochastic homogenization
TEK-8505 Functional analysis
TEK-8506 Topics in computational fluid dynamics
TEK-8831/8835/8840 Special curriculum in engineering science

Mid-term evaluation and progress reporting in doctoral studies in engineering


One component of the education that helps doctoral students, supervisors and the faculty to follow up the progress of the project is the mid-term evaluation. The mid-term evaluation must be completed within two years of the study, and should as a general rule be completed at the end of the second year. The mid-term evaluation is followed by annual progress reporting. (Cf. UiT's PhD regulations § 22, IVT fax supplementary provisions section 2 and study plan for PhD engineering.) Mid-term evaluation Deadline for mid-term evaluation is the end of year two of the study.

  • Mid-term evaluation routines:  english
  • Form for mid-term evaluation:  english

Annual progress reporting from year three The deadline for annual progress reporting is 1 February from year three onwards in the study.

Application for leave of absence and right to study


Leave of absence

Leave of absence as pregnancy, illness etc. (PhD regulations, section 13) is automatically granted for PhD students, but it must be documented before we can register a new end date. Documentation include confirmation from NAV, hospital, employer e.g. that shows the period (and if so, percent of working time in the period).

The documentation is to be sent to: postmottak@ivt.uit.no

 

Right to study

In the event that the candidate does not complete the PhD study within two years over and above the nominal length of study (normally equal to the employment period), the candidate have to apply to the Committee for Research Training for an extended right to study. Such an application must include the grounds for the delay and a plan for completing the program, and must be signed by the PhD student and his/her supervisors.

Please note that such an application only regards prolongation of the agreement period, and not prolongation of research fellow positions and salary. To prolong your period as research fellow, please contact your department, as this concerns your employment and not your study.

The application is to be sent to: postmottak@ivt.uit.no

Supplementary regulations at the IVT faculty


See Supplementary regulations for the PhD degree at the IVT faculty

Forms


  • Approval of special curriculum: EnglishNorwegian
  • Final approval of the individual study plan: English
  • Proposition for commitee for the evaluation of dissertation: Norwegian

Munin is UiT's open access archive for academic and research related material. The university offers all students the opportunity to publish their doctoral thesis or parts of it in this archive. Whether you want your thesis published in Munin or not, all doctorial theses at the Faculty of Engineering Science and Technology are to be submitted electronically through the Munin portal.

There is no deadline for submitting your thesis. You can save and exit the portal during the submission process and continue later on. Your application for evaluation will not be registered before you complete the submission.

This is a checklist of what you have to remember when submitting your thesis:       

  • You should apply to have your instruction component finally approved in advance of submission. The application form is found here. Send the application to postmottak@ivt.uit.no
  • You will find the Munin portal for submitting your thesis here. Use your username and password at UiT. Contact orakel@uit.noif you need assistance.
  • Please use UiT's templatesfor front pages. The front page must include both the name of the Faculty and the Department.
  • The thesis should be submitted as onepdf file. If you need assistance with this, contact the Munin staff at: munin@ub.uit.no, or phone 776 46255/ 776 44950. You have the sole responsibility for making sure the pdf file you submit in Munin is complete. When you have submitted your application for evaluation there will be no access to change the pdf. 
  • You have to submit a popular scientific summary of your thesis through Munin. The summary has to be written in English. 
  • In Munin you have to state that you have the permission from co-authors to publish your thesis and, if relevant, permission to use copyrighted illustrations. These permissions must be obtained beforehand.
  • For co-authored works, a statement describing the nature of the student's contribution(s) signed by the student and the main supervisor must be sent to postmottak@ivt.uit.no.
  • The department that you are affiliated with has to suggest an evaluation committee and a tentative date for the public defence. Form Suggestion of evaluation committee.
  • Your will receive a letter from the faculty administration regarding the evaluation committee, and you will be given the opportunity to give written comments on the proposal within five days of receiving notice.

After this the administration at Faculty of Engineering Science and Technology will send the thesis to the evaluation committee.

You will receive notice if the thesis is worthy of public defense and the committee’s evaluation report approximately 24 days prior to the public defense.

If the thesis is found worthy of public defense, there are some practical things regarding printing, trial lecture and public defense that have to be prepared:

  • Together with the letter from the faculty administration, you will receive two ISBN numbers for your thesis. One is for the printed version (this number has to be printed on the back page of your thesis), and one for the electronic version in Munin. 
  • Withdrawal and correction of errors: A submitted thesis cannot be withdrawed before it is finally decided whether it is found worthy to be defended. However, you may apply to get formal errors corrected after submission. In that case a complete list of all errors (errata) you want to correct must be enclosed. The application must be delivered four weeks before the committee's evaluation deadline and you are only allowed to apply once.
  • You have to arrange to have 50 copies printed. UiT has an agreement with Andvord Grafisk AS. The department will cover 4200 NOK of the costs. You have to send your thesis to ag@andvord.no  to get an estimate of the costs. When you receive information about the costs, you have to get a requisition (please contact the institute administration) and return this to Andvord.
  • 8 printed copies have to be delivered to the institute administration for distribution to the libraries. The thesis will be published in Munin after the public defense, unless you reserved against publication when submitting your thesis in Munin. The thesis will not be published if the evaluation committee finds the thesis not worthy of defense. Munin follows the rules and agreements with journals concerning publishing articles. They will make sure there will be no conflicts of interest with journals or publishers. When submitting you can also stress parts of the thesis that cannot be openly available in Munin.
  • The title of the trial lecture will be sent to you two weeks (10 working days) before the lecture takes place. The trial lecture should last no longer than 45 minutes.
  • The trial lecture and public defense should normally be held in the language in which the thesis is written.

If you have other questions concerning the practical circumstances regarding submission and public defense, please contact us.



Arne Lakså

arne.laksa@uit.no

 





National Joint PhD Program in Nautical Operations/ Doktorgradsprogrammet (PhD) i nautiske operasjoner: fellesgrad

Nautical operations consist of two areas, broadly speaking. Nautical studies include navigation, maneuvering and transport of floating craft, and operations, indicating that the PhD program will focus on applied research to support, improve and develop the activities undertaken. The operational perspective includes strategic, tactical and operational aspects. Strategic levels include the choice of type and size of a ship fleet. Tactical aspects concern the design of individual ships and the selection of equipment and staff. The operational aspects include planning, implementation and evaluation of nautical operations.

Implementation of contemporary complex nautical operations requires interdisciplinary and highly differentiated competencies, including research expertise, for the safe and efficient planning, implementation and evaluation of nautical operations. The National Joint PhD Program in Nautical Operations will educate qualified candidates for research, teaching, dissemination, innovation and other activities requiring scientific insight and operational maritime focus.

Vision


The program has the following vision: to create an internationally recognized national PhD degree in nautical operations. The program will approach this vision through pursuing the following aims:

  • Strengthen the multidisciplinary national expertise in nautical operations. This is achieved through close collaboration between four higher education institutions offering professional maritime education in Norway.
  • The PhD Program in Nautical Operations is the preferred PhD-program in the field and attracts excellent applicants nationally and internationally.
  • Individuals graduating from the program are in demand both nationally and internationally because they have a strong and relevant research-based expertise and the ability to innovate and adapt.
  • Increase value creation and innovation through close cooperation between academia,
    maritime industry and the public sector.
  • The multidisciplinary national competence in nautical operations constitutes an
    internationally recognised professional environment that sets terms for knowledge development in the field.

The National Joint PhD Program in Nautical Operations is a joint degree between the four higher education institutions offering professional maritime education in Norway:

The partner institutions each have specific and complementary areas of research in nautical operations and contribute with their particular expertise to the various components of the PhD program. UiT The Arctic University of Norway has the overall coordination responsibility for the program, however, each partner university has an administrative contact person providing necessary support to the students.

 

The PhD-program will consist of:

  • An educational component (30 ECTS). This is composed of subjects at PhD-level divided into a compulsory part (15 ECTS) and a self-chosen part (15 ECTS). The core areas of the educational component have two compulsory and eight elective subjects. The core areas build on key themes of the maritime Bachelor- and Master-programs at the four institutions.
  • A research component (150 ECTS). The dissertation is an independent research project or research and development project that meets international standards in terms of professional level, methodology and ethical considerations in the field of nautical operations. The dissertation must contribute to the development of new academic knowledge and be at a level suitable for international publication.

The program must normally be completed within three years (full-time work), or within four years if an extra year is granted for teaching and supervision work. A different schedule may be negotiated upon admission, but must have a study effort of at least 50%. The language of teaching and examination is English.

Learning outcome


Learning outcomes of the PhD program

Upon completion of the doctoral program, the candidate will have achieved the following overarching learning outcomes:

Knowledge (K1-K5)

The candidate:

K1  is at the knowledge forefront of national and international research on nautical operations and their importance for efficiency and safety, 

K2  can contribute to theory or technology development in nautical operations and to generate new knowledge, methods and/or practices relevant to nautical operations,

K3  has a thorough knowledge of scientific theory that is relevant to the candidate's research field,

K4  can assess the appropriateness of different research methodologies and methods for data generation and analysis related to nautical operations, 

K5  has thorough knowledge of maritime stakeholders and their interrelations. 

Skills (F1-F4)

The candidate can:

F1   formulate scientifically founded research problems stemming from current research in order to plan and carry out research on nautical operations at an international level,

F2   carry out research on nautical operations to generate new knowledge,

F3   generate, process and analyse empirical data to present research findings in a way that qualifies for international peer-reviewed publication, 

F4   identify and analyse the need for knowledge, development and change of technology, decision making processes and operational decisions.

General Competence (G1-G5)

The candidate can:

G1  identify relevant new ethical challenges and problems in one's own research and practice research with professional integrity, 

G2  disseminate research and development findings via national and international publications and conference presentations, 

G3  participate in professional maritime networks with other researchers, both nationally and internationally, 

G4  manage complex multidisciplinary assignments and projects, 

G5  contribute to creativity and innovation within one's field of research in collaboration with other stakeholders in the maritime industry.

 

Who can apply?


Applicants must have an operational maritime educational and vocational background or other professional education relevant to nautical operations. Applicants must have completed education at Bachelor/Master-levels which together comprises 300 ECTS.

Job opportunities


Candidates will be eligible for positions within the national and international maritime industry in sectors such as:

  • Maritime sector supply industry
  • Shipping companies
  • Government bodies and public institutions with maritime activities
  • Consultancies
  • Higher education sector with maritime professional education
  • Offshore and energy companies
  • Ports and land-based services for the maritime industry
  • Training and educational centers for maritime personnel

Admission to the PhD program in nautical operations requires a completed relevant 120 ECTS Master's degree, based on a 180 ECTS Bachelor's degree, or an integrated Master's degree of 300 ECTS. The competence of applicants with a Master's degree of less than 120 ECTS can be assessed if another educational equivalent to the missing credits in the Master's degree is documented.

Examples of fields of study that qualify for admission include maritime management, nautical studies, occupational and organisational psychology, fire and safety, meteorology and oceanography, marine engineering and more.

A weighted grade average for the Master's degree equal to B or better is normally required for admission. The candidate must also have a grade of B or better on the Master's thesis. Exceptions to these admission rules can be considered if the candidate can document particular suitability for a PhD-education.

Financing


The PhD program in nautical operations is a 3 year full-time study. Admission to the program requires that you have funding for the entire period. Public universities in Norway do not charge student tuition fees.

There are three possible ways to finance PhD studies: self-financing, financing by employer or financing by the Norwegian Ministry for Education and Research. In case of funding from your employer, we recommend exploring the Research Council of Norway’s Industrial Ph.D. scheme. This scheme exists specifically for companies with employees seeking to pursue a PhD-degree. Your company can submit the application to the Research Council of Norway (NFR) at any time. If granted, companies receive an annual grant equal to maximum 50 per cent of the applicable rate for doctoral research fellowships for a three-year period. The candidate must be an employee of the company and be formally admitted to an ordinary doctoral degree program.

For self-financed PhD students, different financing requirements apply at the four cooperating institutions in the joint PhD-program. Common requirements are; (1) the candidate must cover all the expenses for general operating costs, overhead-costs, costs for travel and costs for use of the institution's infrastructure (such as offices, equipment or laboratories). (2) Self-financed candidates must document (by bank statement) the ability to cover subsistence costs of around 20 000 NOK/month for the entire duration of the program. (3) A financing contract must be established between the self-financing candidate and the home institution before the applicant can be admitted to the PhD program.

For positions funded by the Norwegian Ministry of Education and Research, the admission process is two-fold. Firstly, the candidate needs to apply for an advertised PhD student-position at www.jobbnorge.no. The hired candidate can apply for admission to the PhD program.

Admission requirements are the same for all candidates regardless of source of funding.

Application


A complete application for admission comprises the Application form for admission to the Joint PhD program in Nautical Operations and necessary attachments.

The following must be included in the application:

  • Documentation of relevant educational background that will qualify for admission into the PhD program (diplomas and transcripts of records)
  • A project description, including topic, research questions and choice of theory and research methodology. The project description must be written in close collaboration with the main supervisor and be signed by all supervisors. 
  • A progress plan for completion of the program. The progress plan must include which semester you are planning to take your compulsory mid-term evaluation. Typically, the mid-term evaluation is conducted in the 3rd semester (for 3-yearcontracts) or in the 4th semester (for 4-year contracts). 
  • A financing plan.
  • A supervisor team (the candidate must contact supervisors in advance of applying and have an agreement on project description and supervision plans; profiles and contact details of senior academic staff at all four cooperating institutions in the joint program can be found under the Network-tab)
  • A plan for compulsory duties and possibly a research stay at another institution in Norway or abroad
  • A plan for the educational component:
    • All courses mustbe at PhD-level to be approved in the educational component.
    • The plan must contain a list of all courses (totalling 30 ECTS) that will be included in the educational component of the program. Two compulsory courses comprising 15 ECTS (HTOI-courseand the philosophy of science and ethics course) must be included.
    • The remaining 15 ECTS of coursework can be chosen freely. It is recommended to first consider the course catalogue of elective courses that has been developed specifically for this program.  
    • In subject areas where no established PhD courses exist, an individual special curriculum of 5-10 ECTS can be approved. If you intend to include an individual special curriculum in your educational component, you must specify the field of study in your application.
  • A scientific dissemination plan 
  • Information about any intellectual property rights restrictions (IPR) that may apply to the project.
  • A statement on possible legal and ethical issues in the project and how these can be addressed.
  • A description of possible special infrastructure needed for the completion of the program.
  • If you are submitting articles as part of your application for admission and you have written those together with someone, please also provide a declaration of co-authorship: doc

Courses


Courses

The program coursework consists of PhD-level courses divided into a compulsory (15 ECTS) and an elective part (15 ECTS). Since the PhD Program in Nautical Operations is a joint effort between UiT, NTNU, HVL and USN, all PhD students are registered in the student systems (FS) of all four cooperating institutions. Therefore, our PhD students can register for PhD courses at all institutions through the Studentwebs of all the respective institutions. If you wish to register for PhD courses at other higher education institutions in Norway or abroad, you need to carefully follow the relevant course pages with instructions and deadlines for external applicants.

Compulsory courses (15 ECTS). There are two compulsory courses in the program:

  1. Philosophy of science (5 ECTS)
  1. MFA-8010 Maritime HTOI (Human-Technology-Organisation-Innovation) (10 ECTS)

Philosophy of Science will give doctoral students in-depth knowledge of science, research and ethics, including issues of scientific fraud and plagiarism. Variants of the course can be taken at any relevant PhD program in Norway (SVF-8600 or HEL-8010 at UiT, PHI-401 at NMBU, D0611 or PHDLMSC at USN, or PHD102_1 at UiS). Exact course and location must be approved as part of the educational component in the application for admission.

MFA-8010 Maritime HTOI will provide students with state-of-the-art knowledge of the maritime industry with particular focus on human, technology, organization and innovation in the maritime domain. The course will provide students with a common knowledge platform in the areas of significance for nautical operations. The course is highly interdisciplinary, covering social science, maritime professions and engineering and emphasizes how innovations in technology, practice, organization and regulations affect nautical operations.

Elective courses (15 ECTS). Currently, there are 10 elective courses in the program. The courses will only run if enough students sign up, so you must clarify in advance with the course responsible when the courses will be running:

MFA-8020 Advanced Maritime Operations   5 ECTS, UiT
MFA-8030  Maritime Technologies in Polar Waters  10 ECTS, UiT
MFA-8040   Maritime Measurement Science  5 ECTS, UiT
PNO902   Maritime Organizational Safety Management  5 ECTS, HVL
PN-ML9000 Maritime Logistics and Port Operation Management   5 ECTS, USN
PN-TA9000 Task Analysis in Maritime Socio-technical Systems 5 ECTS, USN
PN-DM9000  Decision Making and Performance Assessment  5 ECTS, USN
PN-SYS9000 Systems Thinking 7,5 ECTS, USN
TS8001   Maritime Systems Design and Methods  10 ECTS, NTNU
  Individual special curriculum  5-10 ECTS, all

 

The individual special curriculum can be chosen, usually in collaboration with the main supervisor, to cover an area in your research field relevant for your PhD-project, where you are unable to find formal PhD courses offered.

Procedure for submitting an application for individual special curriculum: doc         

Application form for individual special curriculum: doc

Annual progress report


The candidate must report annually on progress in the PhD-program. This includes the professional interactions with the supervisors and challenges that might be affecting the progress of the project. The main supervisor must also submit a separate report on the progression of the candidate and the professional interactions between the candidate and the entire supervisory team The deadline to report for the past year, is February 1st each year.

  Annual progress report form for PhD-candidates:  doc  

  Annual progress report form for supervisors: doc

Mid-term evaluation


In the 3rd semester (for 3-year contracts) or in the 4th semester (for 4-year contracts), the candidate must present a comprehensive update on the PhD-program progression. This will be evaluated by a committee to ensure satisfactory progress.      

  Template for PhD-plan (must be updated at this point): doc

  Mid-term assessment report form: doc

Changes and leave of absence


Application for approval of changes to the supervisory team:

If you need to change the composition of your supervisory team from what was indicated in the application for admission for some reason, please apply for approval of these changes using the following form:

  Application for changes to supervisory team: doc

 

Application for approval of changes to the educational component:

If changes in your PhD-studies requires changing one or more of the initially planned courses, please apply for approval of these changes using the following form:

  Application for changes to educational planpdf

 

Other forms for changes to the PhD-program progression:

  Application for leave of absence from the programpdf

  Application for extension of the PhD contract: pdf

 Norwegian Maritime Days (NMD)

Norwegian Maritime Days is the annual symposium at which all the PhD students, academic staff from all the four cooperating institutions in the joint degree and academic/industrial partners gather for presentations and networking.

Program faculty members


Inst.

Name

Position

Fields of expertise

 

UiT

Peter Wide

 

Professor

Maritime sensor technology

UiT

Are K. Sydnes

 

Professor

Maritime security

UiT

Egil Pedersen

 

Professor

Marine technology/Nautical science

UiT

Bjørn Morten Batalden

 

Associate Professor, PhD-leader, chair of program board

Maritime logistics/Nautical science

UiT

Lokukaluge Prasad Perera

 

Associate Professor

Maritime Vessel Operations

NTNU

Runar Ostnes 

 

Associate Professor,
PhD-leader, deputy chair of program board

Hydrography/Nautical science

NTNU

Frøy Birte Bjørneseth

 

Associate Professor

Human Factors

NTNU

Henrique M. Gaspar

 

Associate Professor

Ship Design and Operation

NTNU

Hans Petter Hildre

 

Head of Department
Chair of consortium

Systems design

NTNU

Vilmar Æsøy

 

Professor

Ship machinery

NTNU

Houxiang Zhang

 

Professor

Robotics and Cybernetics

NTNU

Karl Henning Halse

 

Associate Professor

Marine technology

USN

Kenn Steger-Jensen 

Professor,
PhD-leader, program board member

Manufacturing and Supply Chain Systems, Maritime Logistics

USN

Anne Haugen Gausdal

 

Professor
PhD-leader

Organization, Management and Innovation

USN

Karina Hjelmervik

 

Professor

Oceanography

USN

Halvor Schøyen

 

Associate Professor

Maritime logistics

USN

Salman Nazir

 

Associate Professor

Maritime human factors

USN

Steven Mallam

 

Associate Professor

Systems engineering

USN

Kristin Falk

 

Associate Professor

Systems engineering

USN

Noureddine Bouhmala

 

Professor

Optimization/Data mining

USN

Bjarte Knappen-Røed

 

Associate Professor

Maritime human factors

HVL

Helle Asgjerd Oltedal 

 

Professor
PhD-leader, program board member

Maritime safety management

HVL

Bjarne Vandeskog

 

Associate professor

Maritime social antropology

HVL

Xiaoqin Hu

 

Associate professor

Computational fluid dynamics

HVL

Edwin Galea

 

Professor

Mathematical modelling/Fire safety

HVL

Margareta Lützhöft

 

Professor

Maritime human factors

PhD-students


Our first PhD student, Dr. Odd Sveinung Hareide, graduated on April 5h 2019.

Name

Tentative thesis title

 

Brian Murray (UiT)

 

Predictive Collision Avoidance for Autonomous Surface Vessels.

 

Per Roald Leikanger (UiT)

 

Decision support systems for advanced maritime operations.

 

Khanh Quang Bui (UiT)

 

Advanced Data Analytics for Ship Performance Monitoring in Autonomous Maritime Operations

 

Raheleh Kari (NTNU)

 

Human in the Loop for Remote Ship Operations

 

Tore Relling (NTNU)

 

Human-centred approach to the governmental role in autonomous operations.

 

Rami Zghyer (NTNU)

 

Real-time simulation of nautical operations: the effect of ship dynamics and control design approaches in guidance, navigation and control of remotely operated vessels.

 

Atle Christiansen (USN)

 

Operations science reborn.

 

Tae-Eun Kim (USN)

 

Beyond Safety Management: Leadership for Safer Ship Operations.

 

Jørgen Ernstsen (USN)

 

Development of assessment tool for seafarers’ performance in Nautical Operations.

 

Marianne Kjørstad (USN)

 

Technology with Empathy - Human Systems Engineering Innovation Framework.

 

Amit Sharma (USN)

 

Computer assisted collaborative learning as an intervention in Maritime Education and Training.

 

Siv Engen (USN)

 

System architecture and design in subsea industry.

 

Sathiya Kumar Renganayagalu (USN)

 

Wearable Virtual Reality for maritime professional training: technology, applications, methods and limitations.

 

Karen Czachorowski (USN)

 

Blockchain Technology Applied to the Maritime Offshore Logistics and Operations – Oil and Gas Supply Chain and Logistics Digitalization

 

Mariia Dushenko (USN)

 

Impact of the Digitization and Digitalization on Ro-Ro Port stays by means of Terminal Modelling and Simulation (DAMOS)

 

Mehdi Poornikoo (USN)

 

 Vu Viet Dung (HVL)

 

Design for safety: developing user-centered interfaces for marine navigation systems.

 

Hooshyar Azizpour (HVL)

 

ARCEVAC - Maritime Evacuation in Polar Waters

 

Ria Bruenig (HVL)

 

ARCEVAC - Maritime Evacuation in Polar Waters.

 

Leif Ole Dreyer (HVL)

 

Maritime Autonomy – Investigation of Suitable Safety Management Measures

 

Agnieszka Urszula Hynnekleiv (HVL)

Future skills and psychological capital for personnel in the maritime industry

Please contact your local PhD-coordinator for detailed procedures for submitting your PhD-thesis and further process at your home university.

Thesis submission checklist for students at UiT The Arctic University of Norway


Munin is UiT's open access archive for academic and research related material. UiT offers all students the opportunity to publish their doctoral thesis or parts of it in this archive. Whether you want your thesis published in Munin or not, all doctorial theses at the Faculty of Science and Technology are to be submitted electronically through the Munin portal.

There is no deadline for submitting your thesis. You can save and exit the portal during the submission process and continue later on. Your application for evaluation will not be registered before you complete the submission.
 
This is a checklist of what you have to remember when submitting your thesis:                       

  • You should apply to have your instruction component finally approved in advance of submission.
  • You will find the Munin portal for submitting your thesis here. Use your username and password at UiT. Contact orakel@uit.no if you need assistance.
  • Please use UiT's templates for front pages. The front page must include both the name of the Faculty and the Department.
  • The thesis should be submitted as one .pdf file. If you need assistance with this, contact the Munin staff at: munin@ub.uit.no, or phone 776 46255/776 44950. You have the sole responsibility for making sure the pdf file you submit in Munin is complete. When you have submitted your application for evaluation there will be no access to change the pdf.
  • You have to submit a popular scientific summary of your thesis through Munin. The summary has to be written in English.
  • In Munin you have to state that you have the permission from co-authors to publish your thesis and, if relevant, permission to use copyrighted illustrations. These permissions must be obtained beforehand.
  • For co-authored works, a statement describing the nature of the student's contribution(s) signed by the student and the main supervisor must be sent to postmottak@nt.uit.no.
  • The department that you are affiliated with has to suggest an evaluation committee and a tentative date for the public defence.
  • Your will receive a letter from the program board/faculty administration regarding the evaluation committee, and you will be given the opportunity to give written comments on the proposal within five days of receiving notice.

After this the administration will send the thesis to the evaluation committee.

You will receive notive if the thesis is worthy of public defence and the committee´s evaluation report approximately 24 days prior to the public defence.


If the thesis is found worthy of public defence, there are some practical things regarding printing, trial lecture and public defence that have to be prepared:
 

•Together with the letter from the faculty administration, you will receive two ISBN numbers for your thesis. One is for the printed version (this number has to be printed on the back page of your thesis), and one for the electronic version in Munin.
 
• You have to arrange to have 50 copies printed. UiT has an agreement with Andvord Grafisk AS. The department will cover 4200 NOK of the costs. You have to send your thesis to ag@andvord.no to get an estimate of the costs. When you receive information about the costs, you have to get a requisition (contact okonomi@nt.uit.no) and return this to Andvord.
 
• 8 printed copies have to be delivered to the faculty administration for distribution to the libraries.The thesis will be published in Munin after the public defence, unless you reserved against publication when submitting your thesis in Munin. The thesis will not be published if the evaluation committee finds the thesis not worthy of defence. Munin follows the rules and agreements with journals concerning publishing articles. They will make sure there will be no conflicts of interest with journals or publishers. When submitting you can also stress parts of the thesis that can not be openly available in Munin.
 
• A submitted thesis may not be withdrawn before the evaluation committee has determined whether or not it is worthy of public defence. The candidate may nonetheless apply to the faculty for permission to correct formalities in the submitted thesis ("errata"). The application must specify in full all errata to be corrected. The application is to be submitted no later than four (4) weeks before the committee’s deadline for returning their recommendation (which is 24 days). Thus, the errata must be applied for 7 weeks and 3 days before the defence. It is only possible to apply once.
 
• The title of the trial lecture will be sent to you two weeks (10 working days) before the lecture takes place. The trial lecture should last no longer than 45 minutes.
 
• The trial lecture and public defence should normally be held in the language in which the thesis is written.


 If you have other questions concerning the practical circumstances regarding submission and public defence, please contact us.

 

Forms you or your supervisor may need in the thesis submission process


Proposal of evaluation committee and chair of defense (committee proposal)

You main supervisor will propose members for the PhD thesis evaluation committee to the program board.

            Proposed PhD-thesis evaluation committee form: doc

 

Application for final approval of the educational component

When you have completed all the coursework and well ahead of submission of your thesis, you must file an application for final approval of the educational component.

            Application for approval of educational component: doc

 

Application for evaluation of PhD thesis

When you are submitting your PhD thesis, the following application form must be filed:

            Application for evaluation of PhD-thesis: doc

 

Declarations of co-authorship

If your PhD thesis consists of articles co-authored with others, a declaration of co-authorship contributions must also be filed.

            Declaration of co-authorship: doc

 

Agreement to serve on evaluation committee and declarations of impartiality

All the members of the PhD thesis evaluation committee must fill out declarations of impartiality as part of the nomination and agreement to serve on the committee.

            Declaration and agreement form: pdf