Portal for publishing and Open Access

UiT's publisher agreement

Choice of journal/publisher

Who is the target group for your research?

Where do your peers publish? Where do other experts in your subject/discipline publish? What are relevant journals for the research results you want to publish?

What are your publishing goals and timeframe?

What is your timeline and what is the publisher’s timeline? How many articles and how quickly do you wish or need to publish? What is the journal’s acceptance/rejection rate? How long will it take the journal to review your research?

Are you publishing new research?

For a publication to be classified as scientific in connection with Norwegian Science Index (NVI) reporting, it must meet four criteria. The publication must:

1. Present new insight.
2. Be presented in a form that allows the research findings to be verified and/or used in new research.
3. Be written in a language and have a distribution that make the publication accessible to the majority of interested researchers.
4. Appear in an authorised publication channel (journal, series, book publisher, website) that has procedures for external peer review.

Your preferred publication channel must be approved on level 1 or 2 in the The Register for Scientific Journals, Series and Publishers in order to give publication points. If you cannot find your journal in the registry, you can submit a suggestion for a new publication channel.

Are you required to publish Open Access? 

UiT’s policy is that researchers shall choose publishing channels that promote open access. If you have external funding, it’s highly probable that you have an obligation to making your publications openly accessible. Open Access requirements may be satisfied by open publishing on the publisher's platform (gold open access) or through self-archiving in an open repository (green open access). See requirements and guidelines for open access.

Self-archiving is always available through UiT's Rights Retention Strategy. The strategy ensures that researchers at UiT can make a full-text version of their peer-reviewed articles available without an embargo by means of self-archiving, regardless of any restrictions from the publisher. As a researcher, you retain the copyright to your work, while UiT assumes legal responsibility for distribution through UiT`s institutional archive (Munin). Read more about the Rights Retention Strategy and self-archiving at UiT.

Open publishing on the publisher's platform may involve an Article Processing Charge (APC). UiT can cover APCs if there is an agreement with the publisher or through our publishing fund, as long as certain requirements are met. Read more about our agreements and publishing fund.

Avoid predatory journals

Many experience direct inquiries from publishers with offers to publish journal articles. Unfortunately, there are some predatory journals that levy an article processing charge (APC) to publish articles in worthless journals without serious peer review. Here is some good advice about how to avoid this:

• Check if the journal is approved at level 1 or 2 in the The Norwegian Register for Scientific Journals, Series and Publishers.
• Check the Directory of Open Access Journals (DOAJ) to see if it’s a quality Open Access journal.
• Ask your colleagues if they know about the journal and/or check how long it has been published and where it is indexed.
• For more information and advice, check Think.Check.Submit, an initiative that helps researchers identify trusted journals and book publishers for their research.

Typical warning signs:

• Poor language on the website, spelling errors and clearly translated sentences. The website may not appear professional.
• Unclear address, difficult to see which country the journal is published in. Difficult to find contact information.
• Inadequate information about the journal’s editorial board or only names you have no knowledge of. The names of fictitious researchers are sometimes used, or the names of recognised researchers are misused against their will. Check the websites of recognised researchers and see if they state that they are on the editorial board.
• The business model is based on levying an article processing charge (APC), but it is difficult to find the applicable charges before submitting the manuscript.
• The peer review process is unclear or poorly described. Extremely rapid publication after submission may mean that the peer review is not performed.

If you are in doubt, please contact the University Library by e-mail at forskning@ub.uit.no.

Author address and crediting

Authors of research publications shall state a research institution as the author's address providing the institution has made a necessary and significant contribution to the author’s contribution to the published work. The addresses of other institutions shall also be stated if they meet this requirement. UiT follows the Norwegian Association of Higher Education Institutions’ guidelines for crediting research publications to institutions (Norwegian).

Before UiT reports academic publication, all author addresses stated on the publication must be registered in Cristin. Correct addressing is decisive for UiT’s publications being counted by the Ministry of Education and Research. The publication must state that the author is affiliated with UiT The Arctic University of Norway. The names of research groups, departments or centres alone are not considered to be sufficient crediting.

Example:

Author information: Institute/Department of xxx, Faculty of/Unit xxx, UiT The Arctic University of Norway.

Overview of unit names in Norwegian, Sami and English.

Important for PhD students

For PhD students who are employed at an institution other than UiT, the doctoral institution (UiT) has an overarching academic responsibility for the candidate, usually by the (main) supervisor following the candidate’s research work until publication. In such cases, the author shall register both institutions in the publication.

The doctoral institution shall be used as the author's address in a publication in addition to the employer in cases where the degree institution has made a significant contribution via supervision, equipment, work environment, or otherwise. Performing the supervisory responsibility for the publication in question constitutes a sufficient contribution. If this contribution is supervision, less contribution is required than that necessary for the supervisor to be co-author of the work in question.

Copyright and licences

According to the Regulations for securing and management of work results at UiT (PDF, Norwegian), employees at UiT retain the rights to non-fiction publications. Employees are free to administer their copyright to non-fiction publications themselves.

UiT has introduced a Rights Retention Strategy to ensure that researchers at UiT can make a full-text version of their peer-reviewed articles available without an embargo by means of self-archiving. Regardless of where you publish, full-text copies of scientific articles must be uploaded in Cristin. The university library will then make them available in UiT's open archive, currently called Munin. Authors who wish to reserve against making a specific article openly available in Munin can request an exception. Read more about the procedure under Self-archiving. If you do not apply for an exception, UiT is automatically granted permission to make full-text copies available in Munin under a Creative Commons license.

For open publishing, authors should use standard open licences, e.g. licences from Creative Commons. UiT recommends the licence Creative Commons Attribution 4.0 International (CC BY 4.0) which allows the freest possible reuse of research publications, with obligatory attribution to the author.

If you require assistance or have any questions, please contact the University Library by e-mail at forskning@ub.uit.no.

Publishing of research data

It is becoming increasingly common for research funders to require that data resulting from research projects they have (partially) funded, be archived in a responsible manner and possibly shared openly. Journals may also have requirements or recommendations that basic data for publications be made available. There are several archive services for research data that satisfy such requirements.

UiT's principles and guidelines for the management of research data state that; “All research data must be made openly available. Exceptions to this will be when other considerations require restriction of access, such as security considerations, personal sensitivity, commercial or legal matters."

See UiTs Research Data Portal for information on storing, handling, archiving, making available and sharing research data.

The researcher’s responsibility

The researcher is responsible for ensuring that:

• his/her own academic works are correctly registered in Cristin, cf. user guides on how to register a publication in Cristin, 
• project codes are registered in the Cristin post for all research publications affiliated with an externally funded projects, cf.user guide to registering project codes,
• a full-text version of all research articles is uploaded in a research archive. Most journals permit uploading of the final manuscript version after peer review (also called the post-print version). In those cases where the journal permits uploading of the publisher’s published PDF document, it is recommended that this version is uploaded in the research archive. See the guide to uploading articles to research archives (Norwegian).
• the Cristin posts contain the URL to the research data in the UiT Open Research Data or another data archive.

Deadlines for NVI reporting

Deadlines for reporting of research publishing in 2023

• 30 November 2023: The deadline for submitting new publication channels for the Norwegian Register for Scientific Journals, Series and Publishers
• 22 January 2024: The deadline for employees to register and check publication lists in Cristin for 2023 Read more about the researcher’s responsibility.
• 21 February 2024: The deadline for superusers to control the units’ joint publications in 2023
• 21 February 2024: The national deadline for control of joint publications
• 1 March 2024: The national deadline for submitting disputes to Cristin’s disputes committee
• 05 April 2024: The deadline for superusers’ control of the units’ research publishing in 2023, as well as approval from academic management (Head of Department, Dean or the equivalent)
• 12 April 2024: The deadline for reporting research publishing in 2023

How to check if your publication channel is approved?

Please check that your publications are published in authorised publication channels.  

The Norwegian Centre for Research Data (NSD) provides an overview of authorised publication channels. If you cannot find specific channels, submit new publication channels. Contact the Cristin superuser at your faculty if you have published in channels that are not authorised.

Cristin contacts at UiT

Each faculty at UiT has Cristin contacts/superusers who can provide you with guidance on how to register and upload the full-text version in Cristin. The Cristin superusers also check the registered publications that shall be reported. The Cristin superusers at UiT are:

• The institutional superuser for UiT:
• Faculty of Health Sciences: Jeanette Weigama Svendsen, Elisabeth Leithe Eriksen 
• Faculty of Science and Technology: Rita Sørensen
• Faculty of Humanities, Social Sciences and Education: Martin-Arne Andersen and Lena Cecilie Bogstrand
• Faculty of Biosciences, Fisheries and Economy: Sunniva K. Thode 
• Faculty of Law: Thomas Brodahl
• Faculty of Engineering Science and Technology: Diana Santalova Thordarson 
• The Arctic University Museum of Norway and Academy of Fine Arts: 
• The University Library: Niels Cadée
• University Academic Services:

UiT has an institutional superuser for Cristin. Each faculty has a superuser who shall provide support to the academic environments. The faculties may also have superusers at the department level. Cristin superusers shall continuously throughout the year:

• Administrative control routines: Administration of personal data, rectify missing P-person(s), duplicate check, rectify DOIs, follow up checklists from Unit and more
• Ensure that the academic environments are kept up to date about relevant information on deadlines and guidelines from funders and authorities
• Submit analyses and publication lists on request, primarily based on data from completed reporting years

In connection with annual reporting:

• Faculty Superusers shall check and approve all the faculty’s Cristin posts. Information about the number of authors, addresses and other metadata shall be reported correctly in keeping with the national control procedures for Cristin.
• In connection with checking of posts, the superuser shall check whether research articles have been submitted to the institutional archive. If the full-text version (post-print version or publisher’s PDF) has not been submitted, the superuser shall ask UiT’s authors for this.
• Contact point with other institutional superusers (especially in connection with clarifying any disputes)
• Prepare any dispute cases or other matters that must be dealt with by the Research Strategy Committee at UiT (institutional superuser).
• Report any disputes to the National Disputes Committee (institutional superuser).
• Perform reporting in accordance with national reporting instructions (institutional superuser)
• Compile annual publication analyses

 The University Library shall continuously throughout the year:

All full-text documents uploaded to the UiT research archive Munin via Cristin must be quality assured and gain copyright clearance cleared before being made available. This involves the Munin team at the university library ensuring that UiT complies with the guidelines from the publisher/journal concerning which version can be made available and whether the text can only be made available after an embargo period. If the wrong version has been uploaded, the Munin team contacts the researcher who has uploaded the text and requests that another version be uploaded.

The role of the Research Strategy Committee (FSU):

• The Research Strategy Committee, or a sub-committee, functions as UiT’s publishing committee.
• FSU can assess research publications in cases where a dispute or disagreement has occurred in connection with registration and reporting.
• FSU can assess any disputes concerning joint publications with other institutions.
• FSU follows the criteria for research publications in the current reporting instructions from Cristin.

Cristin on UiT’s personal profile page

Information about an employee’s publications registered in Cristin are automatically shown on their personal profile page on UiT’s website. The publications are sorted by category and are shown under the following four tabs:

1. Selected publications (see below)
2. Scientific articles and book chapters
3. Books
4. Other

Only the tabs with registered publications are shown. Dissemination such as chronicles and lectures, etc. will appear under “Other”. Older publications that are not registered in Cristin must be registered manually. If you require help with this, please contact the Cristin superuser at your faculty.

The publications will appear on your personal profile page like this:

Select publications to appear as “Selected publications”:

This will appear like this in your researcher profile in Cristin:

Projects in Cristin

Project reporting to the Research Council of Norway

If you have received project funding from the Research Council of Norway (RCN), you must submit a report about the results of the project. The Research Council’s system obtains information about research publications from Cristin, so it is not necessary to register this information manually.

You must register the Research Council of Norway as a funding source and the RCN project number (6 digits) for each publication to be included in the report. NB: The Research Council does not obtain information about projects that are registered in the project catalogue in Cristin, but rather for the registered project number for the relevant publication/result (Cristin post).

Read more about projects in Cristin. 

Project catalogue in Cristin

Here you can find the project catalogue in Cristin.

The project catalogue in designed in such a way that you can register different types of projects that you are participating in. It is not limited to a specific funder or subject area. The project catalogue can provide you with a summary of all your projects in one place and render your research visible outside your academic environment.

In addition to registering information about the actual project, you can highlight the activities by linking to publications, interviews and dissemination, etc. If the project in question is part of a larger project, you can link the projects together to show the totality of the research.

Projects registered in Cristin should be of a certain scope and have a clear start and end date.

Medical and health research in Cristin

If you have applied to the Regional Committees for Medical and Health Research Ethics (REK) for approval of a project plan, your project will be sent to Cristin automatically when it is approved. By logging into Cristin, you can add more information about the project and link related projects.

Research groups/units in Cristin

Research groups, organisational units and research centres can be registered in the research unit catalogue in Cristin (old version). The research unit catalogue is suitable for internal visibility and external profiling. This catalogue provides a simple overview of the titles, descriptions, partners, affiliations, languages and websites, etc. You can also link publications to a research unit by searching for them in Cristin and updating this manually.

It’s uncertain how this functionality will be developed in the new version of Cristin.

Public outreach – other registration in Cristin

UiT recommends our researchers to register all activities and publications in Cristin. Public and user-oriented outreach also contributes to highlighting and providing an overall summary of your activity.

Registration of public outreach activities in Cristin must be done manually. Each researcher is responsible for ensuring that their own public outreach activities are registered in Cristin.

Cristin is primarily designed for registering research dissemination and consequently it can sometimes be difficult to find a category that is suitable for the public outreach activities you have done. Choose the category you think is the most suitable, even if it’s not a perfect match.

In general, the rule for registering research activities in Cristin is that the researcher as disseminator clearly represents the university (cf. the principle of addressing for research publishing.)

The registered activity must be linked to:

• the researcher’s research activity at the university,
• the professional expertise the researcher has at, or as a representative for, the university, or
• the role or title he/she has at the university.

Public and user-oriented outreach must be registered in the old Cristin-system. Log into Cristin or by visiting uit.no/cristin

UiT annually awards prizes in areas such as dissemination.

Additional guidelines associated with registration:

• Each activity must only be registered under one category. (Example: an interview shall be registered either under “Journal article – Interview” or “Media contribution – Interview”.
• If several researchers are involved in the contribution, it should only be registered once, but all the contributors should be named.
• Contributions that are published in different types of media should be registered separately. Example: An article about the same topic that is published in Gemini, on forskning.no and in VG should be registered as three contributions. If the same item is published by many media, you can choose to note ‘’also published in...’’. You need to use your discretion.
• Articles in the same magazine/newspaper that are published as both online and print versions should be registered as one contribution but refer to the URL in addition to the print media.
• Outreach activities should be registered with as thorough references as possible. For online articles, the URL that links to the specific article should be registered, not just the URL of the publication. Feel free to use the comments field to describe the activity further.
• You can add the full-text document in Cristin. By doing so, your contribution will be published in UiT’s institutional repository Munin, providing there are no legal obstacles to this.

Categorisation in Cristin

(The information below is in development.)

Some categories of public outreach are poorly covered in Cristin but can/should be registered nevertheless so they are added to your list of works.

Contribution to an encyclopaedia/Wikipedia

Contributions to an encyclopaedia/Wikipedia and other online encyclopaedias. Information text that is relevant to the research activity. This also applies to articles in reference works such as Wikipedia.

Articles in encyclopaedias that have an ISBN should be registered under: Part of a book/report – Lexical entry. Remember that the title of the book in which the chapter has been published must be registered.

Articles in an online encyclopaedia that does not have an ISBN should be registered under: Information material – Websites.

Requirements and guidelines for open access

At UiT The Arctic University of Norway, all academic publications shall be made openly accessible in open access journals or in open repositories. This is in line with the government's goal of making all publicly funded Norwegian research articles open access by 2024.

The following applies to scientific work with a publication date from 1. January 2022 onwards: Regardless of the publication channel, full-text copies of scientific articles written by employees and students at UiT shall be uploaded (deposited) in the national register (currently called Cristin).

• If the article is published open access on the publisher's website (gold open access), the publisher's PDF (Published version, Version of Record) must be uploaded.
• If the article is published (non-open access) in a journal that does not allow redistribution of the publisher's PDF, then the latest peer-reviewed manuscript version (accepted manuscript, Author's Accepted Manuscript, postprint) must be uploaded.
• All uploaded full-text copies will be made openly available in the institutional archive (currently called Munin) under a Creative Commons license.
• Authors who wish to make a reservation against making a full-text copy available in Munin can apply for an exemption. More information about this can be found under Self-archiving.

Read more about the rules and procedures in Principles for open access to scientific publications at UiT Norway's Arctic University and National goals and guidelines for open access to research articles. You can also listen to this podcast episode where pro-rector research Camilla Brekke talks about UiT's policy.

Publishers of scientific literature should be aware that the institution's employees and students hereby give UiT permission to make their scientific work available online under a Creative Commons license, provided that the individual right to request an exception is not exercised.

Does your research have external funding?

Many external funders (e.g. the Research Council of Norway, the EU) require that publications resulting from projects they have funded must be made openly accessible. Here are some of the external funders that have open access requirements (links in the list below lead to the funders' open access policies):

• The Research Council of Norway
• EU: Horizon 2020 (PDF), Horizon Europe (PDF)
• Stiftelsen Dam (EkstraStiftelsen)
• Helse Nord

Researchers at UiT can satisfy RCN's and other funders' open access requirements by following UiT's principles for open access to scientific publications.

Self-archiving

What is self-archiving?

Self-archiving means that you upload a full-text version of your research work in an open, institutional repository. The institutional repository at UiT The Arctic University of Norway is Munin.

At UiT, uploading full-text copies is a requirement for peer-reviewed articles in journals and anthologies. Other types of publications can also be registered and self-archived in this way, e.g. newspaper articles, power point presentations etc. The easiest way to do this is to click on the “Submit full-text document” button during the registration process. See detailed instructions below.

UiT's Rights Retention Strategy is now a part of UiTs Principles for open access to academic publications. The strategy ensures that researchers at UiT can make a full-text version of their peer-reviewed articles available without an embargo by means of self-archiving, regardless of any restrictions from the publisher. As a researcher, you retain the copyright to your work, while UiT assumes legal responsibility for distribution through UiT`s institutional archive (Munin). UiT's Rights Retention Strategy is valid from January 1st, 2022 for scientific work with a publications publication date of 1. January 2022 or later. The strategy is in line with the requirements from large research funders such as The Research Council of Norway and EU (Plan S). Researchers who do not have such requirements from external funders have the right to reserve themselves against their work being made openly available through the institutional archive (see section 6 below).

How does self-archiving work?

You are as an author obliged to upload a full text version of your works in Cristin as soon as possible after publication. This is most easily done when registering the work in Cristin. The University Library will make the full-text copies available in Munin in accordance with UiT's rights strategy.

How to do it - step by step:

1. If you have published with open access with the publisher, find the publisher's PDF of the published article (Version of Record, Published version). If you have published in a closed channel, find the final peer-reviewed manuscript. This is your latest version after peer review, but without the magazine's layout, logo, page numbers, page layout, etc. Create a PDF version of the file.
2. Log in to to old Cristin or new Cristin and search for your articles.
3. In old Cristin: Find the correct article and click on the number in front of it in the list - you will then see a picture with details about the article. (You may need to register the article "from scratch", if you can’t find it on your list). In new Cristin there is no number i front of the article. 
4. At the bottom of the screen, find the an click on the button marked "Deliver full-text document". In new Cristin you click on the link "Submit full-text document".
5. Chose the relevant options and upload the file from point 1.
6. The University Library (UB) receives the uploaded full text file. The administrators then check the version, format, and metadata before making the full text version available in Munin without embargo, in line with UiT's rights strategy. UiT assumes legal responsibility for making it available in the repository. You can reserve against making a specific article openly available in Munin by contacting munin@ub.uit.no immediately after uploading the file in Cristin. Place state the article title and the Cristin entry number.

Why should you self-archive your work?

Your research will reach more people. Self-archived works are found by several search engines and will be openly available to anyone who can benefit from them. Studies show that self-archived results achieve a higher citation rate, and you can connect with other researchers for future collaboration. Not least, your research will be available and can be of benefit outside academia.

You will act in accordance with UiT's policy, which in is based on the Ministry’s administrative signal to the sector and UNESCO's objective of free and open access to research results for everyone. UiT's policy for open access is also in line with most funders' requirements, including the Research Council of Norway, EU, and Dam Foundation, as well as a number of other research funders.

Even when the article is published Open Access, both the Ministry and UiT expect the article to be self-archived, so that it is counted in the Ministry's annual report on OA publications.

Questions?

If you have any questions, please contact the Open Access group at the University Library via e-mail at munin@ub.uit.no, or ask your Cristin contact.

UiT’s publishing service for open journals

Septentrio Academic Publishing is UiT’s publishing service for editors and research groups affiliated with UiT The Arctic University of Norway wanting to publish journals, series and other material.

The service currently publishes 25 publications, of which twelve are peer-reviewed journals approved at level 1 in The Norwegian Register for Scientific Journals, Series and Publishers. All publications at Septentrio are available open access. The service is free for the editors and it’s free to publish in Septentrio’s publications. No Article Processing Charges (APCs) apply. If you are planning to start a journal/series or transfer a journal to Septentrio from another publisher, see the information in Criteria for new journals and contact us at septentrio@ub.uit.no to discuss whether our publishing service is a relevant alternative to meet your needs.

Septentrio’s service portfolio:

• Publishing platform Open Journal Systems: operation and upgrading
• Training of editors and ongoing technical support
• Digital Object Identifier (DOI) for each article
• Plagiarism control 

Septentrio also offers some non-peer-reviewed series that can be used by UiT employees and students:

• Research reports can be submitted for publication to Septentrio Reports; the report will then get its own DOI. See Septentrio Reports' submission guidelines.
• Materials from conferences organized at UiT may be published in Septentrio Conference Series.
• Septentrio Educational is for educational material.

Questions? Contact septentrio@ub.uit.no.

Grant application support

As research moves further towards openness, major funding agencies such as the EU and The Research Council of Norway (RCN) are imposing stricter Open Science requirements in their application process. In addition to requirements for Open Access to all research publications, researchers must now also provide detailed plans for Open Data practises in funding applications. Furthermore, applicants are highly recommended to incorporate wider aspects of Open Science into their funding applications. Flyers summarizing Open Science requirements are available for EU funding (Horizon Europe) (PDF) and the RCN (PDF).

The University Library offers assistance on how to practically and efficiently implement Open Science practises to those who are planning to apply for external research funding, and also to those who have recently received external funding that requires Open Science compliance.  

We can provide guidance on: 

• Open Access (publishing in Open Access journals and self-archiving in trusted repositories); 
• Open Data (as open as possible - practising good research data management, complying with FAIR data principles); 
• Further Open Science practices (e.g., preprints, open review). 

If you have questions, or wish to arrange for an information seminar with your research group or department, please contact the library at forskning@ub.uit.no. 

The DORA Declaration at UiT

In 2016, UiT signed the DORA declaration (The San Francisco Declaration on Research Assessment). The core of the DORA declaration is that it is the quality of research work that must be assessed rather than the channel in which it is published. The principles of the Dora declaration must form the basis for all research evaluation at UiT.

By signing the DORA declaration, UiT has adhered to the principles and committed itself to following them up in practice. When assessing appointments or promotions to positions, when admitting and assessing doctoral degrees and when allocating research funds and R&D sabbatical UiT shall emphasize the quality, relevance and significance of the research work and not where the work is published, in accordance with the principles in the DORA declaration.

In addition, documents and guidelines are reviewed for other areas that should make visible and safeguard the DORA principles in UiT's organization, such as prices.

The DORA Declaration also provides recommendations for researchers and encourages:

• More emphasis on the content of the research
• Quote directly from the primary sources
• Use several indicators / measuring points to show the importance of research
• Change the culture

Former pro-rector Kenneth Ruud talks about the implementation of DORA at UiT during the opening of the Munin conference in November 2018.

About DORA

The DORA declaration was published in 2012 and recommends that the assessment of research results should not be based on which journals the researchers have published in, but on a qualitative assessment of the content of the articles independent of the publication channel. The statement is particularly negative to the use of the Journal Impact Factor in, for example, appointments to scientific positions, promotion and allocation of research funds. DORA recommends evaluating a wider range of results from research than scientific articles, including datasets, software and influence on policy making or practice development.

DORA targets research funders, research institutes, individual researchers, scientific publishers and institutions that produce bibliometric data on research. Individuals and organizations around the world have signed DORA. Several Norwegian stakeholders have signed, including UiT, NTNU, NMBU and the Institute of Marine Research. The Research Council of Norway signed DORA in the spring of 2018.

The Munin archive

Munin Open Research Archive is UiT’s open research archive. Munin was launched in 2006 as an open archive for making scientific works available to employees and students. It is operated by the University Library. 

The Munin archive contains master’s and PhD theses, as well as published journal articles, books, book chapters, reports, conference papers, etc.. UiT’s goal is to make as many academic and research documents produced by UiT’s researchers and master’s/PhD students openly accessible as possible. Both published and unpublished works can be made available in Munin.

Munin is based on self-archiving, and the authors themselves are responsible for depositing a full-text version of their work to make it available. Read more about self-archiving.

Master's theses and doctoral dissertations shall be submitted for assessment via the submission portal in Munin. After the thesis / dissertation has been approved, it can become accessible in Munin. The student has the option of limiting or deferring accessibility of the thesis / dissertation in Munin; the university library always takes such wishes into account, as well as any limitations imposed by publishers about the accessibility of published articles, etc.

Doctoral dissertations must be openly available no later than five years after the dissertation. As a general rule, published parts of the dissertation must be openly available either in a journal with open access or in Munin. See Regulations for the degree of philosophiae doctor (PhD) at the University of Tromsø - Norwegian Arctic University (requires login).

Journal articles, reports, book chapters and other publications may be uploaded via the Cristin post for the article/document. Rule of thumb: if you have published open access, upload the published version of the article/document. Otherwise, upload a PDF of the final, peer-reviewed, manuscript version of the article/document. This is the last version after peer review, but without the magazine's layout, logo, page numbers, page layout, etc. The library will check what is permitted before the publication is made accessible in Munin.

Questions? 

Contact munin@ub.uit.no

Open research data

Good management and sharing of research data is central to promoting transparency and quality in research.

Principles and guidelines for the management of research data at UiT was approved by the University Board on 9 March 2017. The regulations apply from 1 September 2017.

UiT has its own Research Data Portal.

Open educational resources

Due to increased need for production and use of digital teaching materials, as well as changes and specification to regulations and strategies, UiT materials on production and use of digital teaching materials was reviewed in 2020. Principles and guidelines for the production and use of digital teaching materials were adopted by the University Board on 28 January 2021, case 6/21.

Other resources

UiT has several other resources for open infrastructure for research and teaching purposes.

UiT has entered an agreement with a provider of an electronic lab notebook, RSpace Enterprise. Read more about Electronic Lab Notebook.

Open Polar is a database of the open-access records about the polar regions. It is a one-year project self-funded by UiT, in a professional collaboration with the Norwegian Polar Institute, presents openly available professional literature and research data from around the world, thematically limited to the High North and Antarctica.

Zotero is a free reference tool, based on open source code, for collecting, quoting and managing references.

Outreach and courses

The podcast Open Science Talk deals with current issues within “open anything”. It’s available via several podcast apps. Search for “Open Science Talk” in your app.

The University Library offers courses on topics within open science, either as singular courses or as part of a larger course. The University Library also organises the annual Munin Conference on Scholarly Publishing in Tromsø. The Munin Conference is an annual conference on scholarly publishing and communication, with a focus on open science. 

If you have any questions, require advice or would like a tailored lecture for your academic environment, please contact:

• Open science in general: forskning@ub.uit.no
• Research data management: research-data@support.uit.no
• The Munin archive: munin@ub.uit.no

Your personal profile page on uit.no

All employees at UiT have their own personal profile page. This is your homepage on uit.no and your opportunity to profile yourself internally and externally. Students, employees and others outside the university need to find relevant people in various contexts. The more detailed and relevant the information on these personal profile pages is, the greater the chance the correct person is contacted. Your personal profile is displayed at the top of the search list when your name is searched on uit.no. In addition, your personal profile is displayed as one of the first results on Google and other search engines when someone searches your name. 

Make changes to your personal profile (Norwegian only).

Information about an employee’s publications registered in Cristin is automatically shown on their personal profile page on UiT’s website.

ORCID

ORCID - Open Researcher and Contributor ID is an international standard for the unique identification of researchers and contributors to research. An ORCID identifier is linked to your research activities and can be used for your entire academic career. With ORCID, research results are linked to the same researcher even if you change your name, place of residence, or workplace/research institution in Norway or the rest of the world. It is especially useful to have such an identifier if you have a common name. Creating an ORCID is easy and free. Here you can get your own ORCID.

You will find more information about ORCID on the pages of The Danish ORCID Consortium and in the following video:

Social research networks

Social research networks can be useful for making your research visible in international academic environments. If you choose to use such networks and upload your publications, remember to check what your publisher permits. The database Sherpa Romeo provides an overview of the publishers’ guidelines. If your publication is licensed with a Creative Commons license, you can redistribute your publication by uploading it in a research network.

Here are some of the largest social research networks:

• ResearchGate
• Academia.edu
• Kudos
• Mendeley
• Social Science Research