Incoming exchange students: list of required documents for admission

APPLICATION SUBMISSION DEADLINES

• Autumn semester (August - December): START 15 MARCH - DEADLINE 30 APRIL.
• Spring semester (January - June): START 15 SEPTEMBER - DEADLINE 31 OCTOBER.

ACADEMIC CALENDAR AT UiT

LINK TO THE ACADEMIC CALENDAR AT UiT: Academic Calendar | UiT

ORIENTATION PROGRAMME: DEBUT WEEK INTERNATIONAL

LINK TO DEBUT WEEK INTERNATIONAL: Debut WEEK International | UiT

Erasmus+ students from EU universities. Students from British / UK universities: this category is not for you. Please use the bilateral category below.

Please upload the required documents below on the Application Web (Søknadsweb)

• 1- LEARNING AGREEMENT & COURSE SELECTION FORM

  - EXCHANGE FOR STUDIES (COURSE-BASED STUDENTS): DOWNLOAD THE COURSE SELECTION FORM (THE FORM IS FILABLE)

  - EXCHANGE FOR TRAINEESHIPS (PRACTICAL TRAINING / PLACEMENT / INTERNSHIP STUDENTS): DOWNLOAD THE LEARNING AGREEMENT FORM (THE FORM IS FILABLE)

  NOTE! The form is filable, which means (1) you can download it on your computer, (2) directly fill in the required fields and (3) upload it to the Application Web (Søknadsweb). You DO NOT need to print it out.

• 2- TRANSCRIPT OF RECORDS

  The transcript of records should include the list of courses for all the semesters that you have completed at your university with or without final grades, including your last semester.

  • 1- Bachelor's transcript of records: if you are selecting courses on bachelor's level. Courses on bachelor's level start with the numbers 1000 to 2000 in the Course Catalogue.

  • 2- Master''s transcript of records: if you are going to select courses on master's level. Courses on master's level start with the numbers 3000 to 4000 in the Course Catalogue.

  TRANSCRIPTS MUST BE IN ENGLISH OR IN NORWEGIAN/DANISH/SWEDISH: Transcript of Records (Relevé de notes, Certificato di laurea, Expediente académico & Studienbuch) issued in a different language than English or one of the Nordic languages (Danish, Norwegian & Swedish), must be translated into Norwegian or English. The translation must be done by the educational institution or a government-authorised translator. It must be apparent in the document which individual has done the translation with an official seal/stamp.

  ELECTRONIC TRANSCRIPTS: We accept electronically issued transcript of records if they are official and approved by your home university.

  GRADE EXPLANATION: Please make sure that your transcript of record contains grade explanation .

• 3- INTERNATIONAL PASSPORT (NON-EU CITIZENS) OR ID CARD (EU CITIZENS).

  EU/EEA NATIONALS: you can upload a copy of your National ID Card or passport in PDF

  NON-EU/EEA NATIONALS: you MUST upload a copy of your International Passport in PDF

  Personal and sensitive documentation uploaded on the Application Web is protected by the EU General Data Protection Regulation (GDPR).

• 4- PROOF OF ENGLISH / NORWEGIAN PROFICIENCY

  As a rule, you must have a good command of English at least B2 level or C1 level according to the Common European Framework of Reference for Languages (CEFR).

  ERASMUS+ STUDENTS: you are NOT required to submit any document about the English proficiency on the Application Web (Søknadsweb).

  NORDIC STUDENTS from Finland (including Åland Islands), Denmark (including The Faroe Islands & Greenland), Iceland and Sweden: you DO NOT need to document any proof of English or Norwegian language proficiency if you have studied a Scandinavian language (Danish, Swedish, Norwegian) and English during your upper secondary school education.

  Students from universities in Australia, Canada, Ireland , the UK and the USA: you DO NOT need to document any proof of English langauge proficiency if you are a native speaker or studiying primarily in English at your home university.

• 5- RESUME/CV (ONLY EDUCATIONAL BACKGROUND)
  

  Please upload a resumé or CV of only only your educational background (upper school, bachelor, master or PhD and it should be chronological in order .

  The CV should be short, concise and contain information about: 1- your name and 2- information about your bachelor's and/or master's degree

• 5 - HOW TO SUBMIT YOUR ONLINE LEARNING AGREEMENT (OLA) TO UIT

  WHEN TO SEND YOUR OLA ELECTRONICALLY TO UiT?

  We prefer that you send your OLA electronically to UiT after you have uploaded all the required documents on the applicaiton web and have been admitted to the courses outlines in the Course Selection Form.

  HOW TO FILL OUT YOUR LEARNING AGREEMENT FORM

  Your Erasmus+ Coordinator or the International Office at your Home University should help you fill out the Learning Agreement with correct information about Traineeship Coordinator at UiT, duration of your traineeship, location of your traineeship and whether you are supposed to take courses in connection with your traineeship in Norway.

  HOW TO SEND YOUR LEARNING AGREEMENT ELECTRONICALLY TO UiT

  Please speak with your Erasmus+ Coordinator or the International Office at your Home / Sending University about how to send it electronically to UiT through the mobility software used at your Home University such as MoveOn, SoloMove or Mobility Online through the Erasmus WIthout Papers (EWP) system.

  Your Home University will need this information to send your Online Learning Agreement (OLA) electronically to UiT:

  University: UNIVERSITETET I TROMSOE – NORGES ARKTISKE UNIVERSITET

  Erasmus+ Code: N TROMSO 01

  Department: International Cooperation Section

  Name of contact / Responsible Person: Incoming Exchange Team

  Email: mobility@uit.no

  Telephone: +47 77 64 40 00

Bilateral students from non-EU universities (Australia, Canada, China, Japan, South Korea, USA, U.K.).

Please upload the required documents below on the Application Web (Søknadsweb)

• 1- LEARNING AGREEMENT & COURSE SELECTION FORM

  - EXCHANGE FOR STUDIES (COURSE-BASED STUDENTS):DOWNLOAD THE COURSE SELECTION FORM (THE FORM IS FILABLE)

  - EXCHANGE FOR TRAINEESHIPS (PRACTICAL TRAINING / PLACEMENT / INTERNSHIP STUDENTS):DOWNLOAD THE LEARNING AGREEMENT FORM (THE FORM IS FILABLE)

  NOTE! The form is filable, which means (1) you can download it on your computer, (2) directly fill in the required fields and (3) upload it to the Application Web (Søknadsweb). You DO NOT need to print it out.

• 2- TRANSCRIPT OF RECORDS

  The transcript of records should include the list of courses for all the semesters that you have completed at your university with or without final grades, including your last semester.

  • 1- Bachelor's transcript of records: if you are selecting courses on bachelor's level. Courses on bachelor's level start with the numbers 1000 to 2000 in the Course Catalogue.

  • 2- Master''s transcript of records: if you are going to select courses on master's level. Courses on master's level start with the numbers 3000 to 4000 in the Course Catalogue.

  TRANSCRIPTS MUST BE IN ENGLISH OR IN NORWEGIAN/DANISH/SWEDISH: Transcript of Records (Relevé de notes, Certificato di laurea, Expediente académico & Studienbuch) issued in a different language than English or one of the Nordic languages (Danish, Norwegian & Swedish), must be translated into Norwegian or English. The translation must be done by the educational institution or a government-authorised translator. It must be apparent in the document which individual has done the translation with an official seal/stamp.

  ELECTRONIC TRANSCRIPTS: We accept electronically issued transcript of records if they are official and approved by your home university.

  GRADE EXPLANATION: Please make sure that your transcript of record contains grade explanation .

• 3- INTERNATIONAL PASSPORT (NON-EU CITIZENS) OR ID CARD (EU CITIZENS).

  EU/EEA NATIONALS: you can upload a copy of your National ID Card or passport in PDF

  NON-EU/EEA NATIONALS: you MUST upload a copy of your International Passport in PDF

  Personal and sensitive documentation uploaded on the Application Web is protected by the EU General Data Protection Regulation (GDPR).

• 4- PROOF OF ENGLISH / NORWEGIAN PROFICIENCY

  As a rule, you must have a good command of English at least B2 level or C1 level according to the Common European Framework of Reference for Languages (CEFR).

  NORDIC STUDENTS from Finland (including Åland Islands), Denmark (including The Faroe Islands & Greenland), Iceland and Sweden: you DO NOT need to document any proof of English or Norwegian language proficiency if you have studied a Scandinavian language (Danish, Swedish, Norwegian) and English during your upper secondary school education.

  Students from universities in Australia, Canada, Ireland , the UK and the USA: you DO NOT need to document any proof of English langauge proficiency if you are a native speaker or studiying primarily in English at your home university.

• 5- RESUME/CV (ONLY EDUCATIONAL BACKGROUND)
  

  Please upload a resumé or CV of only only your educational background (upper school, bachelor, master or PhD and it should be chronological in order .

  The CV should be short, concise and contain information about: 1- your name and 2- information about your bachelor's and/or master's degree

Nordplus students from Baltic & Nordic universities (Denmark, Estonia, Finland, Iceland, Latvia, Lithuania & Sweden)

Please upload the required documents below on the Application Web (Søknadsweb)

• 1- COURSE SELECTION & LEARNING AGREEEMT FORMS

  - EXCHANGE FOR STUDIES (COURSE-BASED STUDENTS):DOWNLOAD THE COURSE SELECTION FORM (THE FORM IS FILABLE)

  - EXCHANGE FOR TRAINEESHIPS (PRACTICAL TRAINING / PLACEMENT / INTERNSHIP STUDENTS):DOWNLOAD THE LEARNING AGREEMENT FORM (THE FORM IS FILABLE)

  NOTE! The form is filable, which means (1) you can download it on your computer, (2) directly fill in the required fields and (3) upload it to the Application Web (Søknadsweb). You DO NOT need to print it out.

• 2- TRANSCRIPT OF RECORDS

  The transcript of records should include the list of courses for all the semesters that you have completed at your university with or without final grades, including your last semester.

  • 1- Bachelor's transcript of records: if you are selecting courses on bachelor's level. Courses on bachelor's level start with the numbers 1000 to 2000 in the Course Catalogue.

  • 2- Master''s transcript of records: if you are going to select courses on master's level. Courses on master's level start with the numbers 3000 to 4000 in the Course Catalogue.

  TRANSCRIPTS MUST BE IN ENGLISH OR IN NORWEGIAN/DANISH/SWEDISH: Transcript of Records (Relevé de notes, Certificato di laurea, Expediente académico & Studienbuch) issued in a different language than English or one of the Nordic languages (Danish, Norwegian & Swedish), must be translated into Norwegian or English. The translation must be done by the educational institution or a government-authorised translator. It must be apparent in the document which individual has done the translation with an official seal/stamp.

  ELECTRONIC TRANSCRIPTS: We accept electronically issued transcript of records if they are official and approved by your home university.

  GRADE EXPLANATION: Please make sure that your transcript of record contains grade explanation .

• 3- INTERNATIONAL PASSPORT (NON-EU CITIZENS) OR ID CARD (EU CITIZENS).

  EU/EEA NATIONALS: you can upload a copy of your National ID Card or passport in PDF

  NON-EU/EEA NATIONALS: you MUST upload a copy of your International Passport in PDF

  Personal and sensitive documentation uploaded on the Application Web is protected by the EU General Data Protection Regulation (GDPR).

• 4- PROOF OF ENGLISH / NORWEGIAN PROFICIENCY

  As a rule, you must have a good command of English at least B2 level or C1 level according to the Common European Framework of Reference for Languages (CEFR).

  NORDIC STUDENTS from Finland (including Åland Islands), Denmark (including The Faroe Islands & Greenland), Iceland and Sweden: you DO NOT need to document any proof of English or Norwegian language proficiency if you have studied a Scandinavian language (Danish, Swedish, Norwegian) and English during your upper secondary school education.

  Students from universities in Australia, Canada, Ireland , the UK and the USA: you DO NOT need to document any proof of English langauge proficiency if you are a native speaker or studiying primarily in English at your home university.

• 5- RESUME/CV (ONLY EDUCATIONAL BACKGROUND)
  

  Please upload a resumé or CV of only only your educational background (upper school, bachelor, master or PhD and it should be chronological in order .

  The CV should be short, concise and contain information about: 1- your name and 2- information about your bachelor's and/or master's degree

North2North students from member universities of the University of the Arctic (UArctic)

Please upload the required documents below on the Application Web (Søknadsweb)

• 1- COURSE SELECTION & LEARNING AGREEMENT FORMS

  - EXCHANGE FOR STUDIES (COURSE-BASED STUDENTS):DOWNLOAD THE COURSE SELECTION FORM (THE FORM IS FILABLE)

  - EXCHANGE FOR TRAINEESHIPS (PRACTICAL TRAINING / PLACEMENT / INTERNSHIP STUDENTS):DOWNLOAD THE LEARNING AGREEMENT FORM (THE FORM IS FILABLE)

  NOTE! The form is filable, which means (1) you can download it on your computer, (2) directly fill in the required fields and (3) upload it to the Application Web (Søknadsweb). You DO NOT need to print it out.

• 2- TRANSCRIPT OF RECORDS

  The transcript of records should include the list of courses for all the semesters that you have completed at your university with or without final grades, including your last semester.

  • 1- Bachelor's transcript of records: if you are selecting courses on bachelor's level. Courses on bachelor's level start with the numbers 1000 to 2000 in the Course Catalogue.

  • 2- Master''s transcript of records: if you are going to select courses on master's level. Courses on master's level start with the numbers 3000 to 4000 in the Course Catalogue.

  TRANSCRIPTS MUST BE IN ENGLISH OR IN NORWEGIAN/DANISH/SWEDISH: Transcript of Records (Relevé de notes, Certificato di laurea, Expediente académico & Studienbuch) issued in a different language than English or one of the Nordic languages (Danish, Norwegian & Swedish), must be translated into Norwegian or English. The translation must be done by the educational institution or a government-authorised translator. It must be apparent in the document which individual has done the translation with an official seal/stamp.

  ELECTRONIC TRANSCRIPTS: We accept electronically issued transcript of records if they are official and approved by your home university.

  GRADE EXPLANATION: Please make sure that your transcript of record contains grade explanation .

• 3- INTERNATIONAL PASSPORT (NON-EU CITIZENS) OR ID CARD (EU CITIZENS).

  EU/EEA NATIONALS: you can upload a copy of your National ID Card or passport in PDF

  NON-EU/EEA NATIONALS: you MUST upload a copy of your International Passport in PDF

  Personal and sensitive documentation uploaded on the Application Web is protected by the EU General Data Protection Regulation (GDPR).

• 4- PROOF OF ENGLISH / NORWEGIAN PROFICIENCY

  As a rule, you must have a good command of English at least B2 level or C1 level according to the Common European Framework of Reference for Languages (CEFR).

  NORDIC STUDENTS from Finland (including Åland Islands), Denmark (including The Faroe Islands & Greenland), Iceland and Sweden: you DO NOT need to document any proof of English or Norwegian language proficiency if you have studied a Scandinavian language (Danish, Swedish, Norwegian) and English during your upper secondary school education.

  Students from universities in Australia, Canada, Ireland , the UK and the USA: you DO NOT need to document any proof of English langauge proficiency if you are a native speaker or studiying primarily in English at your home university.

• 5- RESUME/CV (ONLY EDUCATIONAL BACKGROUND)
  

  Please upload a resumé or CV of only only your educational background (upper school, bachelor, master or PhD and it should be chronological in order .

  The CV should be short, concise and contain information about: 1- your name and 2- information about your bachelor's and/or master's degree

Project/grant-based students from Africa, Asia & South America with a scholarship funded through ERASMUS+ GLOBAL, INTPART, NORHED, NORPART, NOTED & UTFORSK

Please upload the required documents below on the Application Web (Søknadsweb)

• 1- LEARNING AGREEMENT FORM IN PDF (COURSE-BASED EXCHANGE

  - EXCHANGE FOR STUDIES (COURSE-BASED STUDENTS)DOWNLOAD THE LEARNING AGREEMENT FORM (THE FORM IS FILABLE)

  - EXCHANGE FOR TRAINEESHIPS (PRACTICAL TRAINING / PLACEMENT / INTERNSHIP STUDENTS)DOWNLOAD THE LEARNING AGREEMENT FORM (THE FORM IS FILABLE)

  NOTE! The form is filable, which means (1) you can download it on your computer, (2) directly fill in the required fields and (3) upload it to the Application Web (Søknadsweb). You DO NOT need to print it out.

• 2- TRANSCRIPT OF RECORDS

  The transcript of records should include the list of courses for all the semesters that you have completed at your university with or without final grades, including your last semester.

  • 1- Bachelor's transcript of records: if you are selecting courses on bachelor's level. Courses on bachelor's level start with the numbers 1000 to 2000 in the Course Catalogue.

  • 2- Master''s transcript of records: if you are going to select courses on master's level. Courses on master's level start with the numbers 3000 to 4000 in the Course Catalogue.

  TRANSCRIPTS MUST BE IN ENGLISH OR IN NORWEGIAN/DANISH/SWEDISH: Transcript of Records (Relevé de notes, Certificato di laurea, Expediente académico & Studienbuch) issued in a different language than English or one of the Nordic languages (Danish, Norwegian & Swedish), must be translated into Norwegian or English. The translation must be done by the educational institution or a government-authorised translator. It must be apparent in the document which individual has done the translation with an official seal/stamp.

  ELECTRONIC TRANSCRIPTS: We accept electronically issued transcript of records if they are official and approved by your home university.

  GRADE EXPLANATION: Please make sure that your transcript of record contains grade explanation .

• 3- INTERNATIONAL PASSPORT (NON-EU CITIZENS) OR ID CARD (EU CITIZENS).

  EU/EEA NATIONALS: you can upload a copy of your National ID Card or passport in PDF

  NON-EU/EEA NATIONALS: you MUST upload a copy of your International Passport in PDF

  Personal and sensitive documentation uploaded on the Application Web is protected by the EU General Data Protection Regulation (GDPR).

• 4- PROOF OF ENGLISH / NORWEGIAN PROFICIENCY

  As a rule, you must have a good command of English at least B2 level or C1 level according to the Common European Framework of Reference for Languages (CEFR).

  NORDIC STUDENTS from Finland (including Åland Islands), Denmark (including The Faroe Islands & Greenland), Iceland and Sweden: you DO NOT need to document any proof of English or Norwegian language proficiency if you have studied a Scandinavian language (Danish, Swedish, Norwegian) and English during your upper secondary school education.

  Students from universities in Australia, Canada, Ireland , the UK and the USA: you DO NOT need to document any proof of English langauge proficiency if you are a native speaker or studiying primarily in English at your home university.

• 5- RESUME/CV (ONLY EDUCATIONAL BACKGROUND)
  

  Please upload a resumé or CV of only only your educational background (upper school, bachelor, master or PhD and it should be chronological in order .

  The CV should be short, concise and contain information about: 1- your name and 2- information about your bachelor's and/or master's degree

What happens next?

1. The Incoming Student Exchange Team  will check whether you have uploaded all the required documents. If there is a missing document, we will inform you about that by email.
2. If your application is complete, the Incoming Student Exchange Team will forward your application internally to the academic department/school to assess whether you meet the admission requirements for the modules you have chosen.
3. If you do not meet the admission requirements for any of the modules you have chosen, the module coordinators at the academic department/school will send you an email to ask you to choose other modules or to provide more documents that prove you meet the admission requirements.

When the assessment process starts?

• 10 May for students commencing in the autumn semester (August to December) each year.
• 10 November for students commencing in the spring semester (January to June) each year.

What should you do during this phase?

Please wait until you have received an offer of admission (Letter of Acceptance) from the Incoming Student Exchange Team.

When will I receive my Acceptance Letter (offer of admission)?

Your application status will be "Under Review" until the final decision. You will receive a notification by email in June (for commencement in the autumn semester) and December (for commencement in the spring semester) to accept or decline your offer of admission.

The deadline for accepting or declining the offer of admission is specified in the "Notification of admission" email that was sent to you!

Admission process - an overview