Access to systems, services and resources at UiT
UiT Access (UiT Tilgang) is a common Tilgang management system at UiT. UiT Access (UiT Tilgang) manages user accounts that provide employees, students, and guests access to various IT systems, services, and resources.
Creation of user accounts for employees and students is automated based on data from the payroll system (SAP) and the student system (FS). In addition, the Guest Service GREG is used to provide guest accounts with corresponding access.
Here's how to use UiT Tilgang as:
All employees receive an employment contract for their employment relationship. When you, as a new employee, are registered in the payroll system (SAP), a user account will be automatically created for you. Registration in SAP requires that your employment contract is signed and received by the Section for Personnel and Organization (SPOR). As a new user, you will then receive an email to your private email address when your new account is ready to be activated. You have to activate the acount yourself, see User Guide belwo. When you have been assigned an IT user account at UiT, you will have a username in the format abc123@uit.no or aabbb1234@uit.no with an associated password.
On the User Account website, you will find comprehensive information and guides on how to use your IT user account, change your password, forgot your password, etc.
Also, see user guides for:
After accepting your offer of admission, you will receive an email with information about how you activate your user account. When you have been assigned an IT user account at UiT, you will have a username in the format abc123@uit.no or aabbb1234@uit.no with an associated password.
On the User account website, you will find comprehensive information and guides on how to activate your IT user account, change your password, reset your password, and more. You can apply to extend access to your student account:
On My page, you will find the most important tools you need as a student, such as your timetable.
Students and employees at the university should use the wireless network eduroam, see User guides here. The wireless network called DigitalEksamen should only be used as a backup solution for digital school exams at UiT Campus.
Here you will find more information:
Your user account is automatically controlled by your affiliation with UiT. You may have one or several affiliations with UiT.
If you are employed and registered in the payroll system SAP, you have an employee affiliation until your last day of work. If you have student status (including PhD) and active study rights in the Joint Student System FS, you have a student affiliation until the study rights expire.
If you don't have any of these affiliations, you need to be registered and affiliated as a guest to UiT. The administration of your unit can do this and they also control any extension. This is done in the Guest Service GREG.
The administration can check if you still have student status. If not, your account will be registered and extended in the Guest Service.
See more information about account closure.
If you are visiting UiT, you can acquire access to the Internet by yourself. Other IT services can be assigned as needed.
Guests at UiT
UiT The Arctic University of Norway always has guests who may need IT services: researchers or students, lecturers or conference participants, public or private partners, and more. Most of them manage with access to the Internet.
Internet
Wireless network provides access to the Internet in most areas of the university campus. You can find more information about connecting to the Wi-Fi network UiT gjestenett here. Students and staff at the university can use the wireless network eduroam.
UiT also has a wireless conference network that conference participants can connect to. The password for the conference network is shared by the organizer.
The wireless network called DigitalEksamen should only be used as a backup solution for digital school exams at UiT Campus. Only students should be logged on to this wireless network.
Are you in need of more IT-related services?
More IT services are available with a guest account. Leaders at departments, units, and other entities at the university can assist with additional access for official needs. Relevant users include visiting researchers and others affiliated with the university.
Contact the guest coordinator at your unit, see the overview below under Host in the Guest Service (blue button).
You will receive a welcome email, click on the link and complete the registration, see this User Guide.
When you reach retirement age, your user account will be closed shortly after your employment is terminated. After you resign from your position, the correct end date is registered in the payroll system SAP, and you will receive a notice that your user account will be closed.
Your Microsoft 365 account will be deleted 30 days after your UiT user account is closed. Email will be deleted after 60 days and files will be deleted 120 days after the employee account is closed.
After retirement, it is possible for professors and associate professors to apply for continued affiliation with UiT as professors/associate professors emeriti. This is a formal honorary affiliation that can be awarded after a decision made by the dean/faculty leadership.
Professors/associate professors emeriti will be allowed to keep their user account for the period that the emeriti affiliation applies. To do so, you must be registered as a guest. Your employee account will therefore be closed first, and then you will be registered in the guest system by the guest coordinator at your unit.
Please contact the guest coordinator at your unit, see overview below under "Vert i Gjestetjenesten" (blue button).
You will receive a welcom email, click on the link and complete the registration, see the User Guide.
The leader of each unit is responsible for all employees, students, and guests associated with their unit.
As soon as a person is registered in the payroll and personnel system SAP, the Joint Student System (FS), or the Guest Service GREG, the user account will be created automatically. However, new students and employees must activate their user account themselves here. We recommend that you use ID-porten to activate your IT user account, assuming you have a Norwegian national ID number (11 digits). See the guide for activating a user account.
After the introduction of new access control at UiT, RI - Rapid Identity, students, guests and employees receive an automatically generated email asking them to activate their user accoun. The user completes this process themselves.
Routines and guidelines for receiving partners and guest visits at UiT
The academic communities at UiT occasionally receive guests and partners, and it is important that UiT receives these in a predictable and well-organized manner.
Professional hosts are taken care of by the person or persons who invite, guide and otherwise be the professional contact person for the guest. This includes facilitation and follow-up of the guest stay. Administrative hosting is handled by the responsible unit (department, faculty) at the head of department. The main tasks here will be clarification of:
- Use of resources, including any offices and possible cover-ups
- Access: access to buildings, IT services, research data, use of infrastructure, etc.
- Responsibilities in the workplace, HSE and insurance
- IPR (safeguarding of intellectual property rights) and matters concerning research results
- Any agreements related to the guest stay
The leader of each unit/faculty has the authority to appoint hosts. The hosts are responsible for managing guest access to the unit/faculty.
The hosts are appointed by leaders with personnel responsibilities, such as department heads, section managers, office managers, etc. As a general rule, there should not be too many hosts, but there should be enough to effectively manage the need for guest access. Orders for who should have host roles at the unit/faculty should be sent to ORGØK at the following email address: personal@uit.no
The order must contain the following information:
- The usernames of those who will receive host access
- Which unit and, if applicable, subunit they will receive host access to.
In general, it is leaders with personnel responsibility who have access to manage guests in their unit, but it is possible to delegate this access to others.
How the leader can delegate host access to others:
The leader with personnel responsibility sends an email request to personal@uit.no.
The email must contain:
- The username(s) of those who will receive host access
- The unit and, if applicable, sub-unit to which they will receive host access
The host will receive the same access as the leader. The leader retains their own access.
Alternatively, others can also request access, but the leader must confirm it.
When the superuser in SPOR has arranged the access, information about the host role, tasks, and responsibilities will be sent to the new host by email.
Here are the Guidelines for the GREG guest service. For more information about receiving partners and guests, including a link to the form for assessment/approval of these, you will find under "Manager" on this page.
Information about preparedness:
The responsible leader for the guest must provide information about the local emergency plan at the unit. See information under Emergency preparedness, including contact information for the various Local Emergency Response Groups (Norwegian) in the relevant emergency area.
During major crises, employees and students are informed via various channels such as SMS, email, and/or digital platforms at UiT. Those with a UiT email address will receive direct information or be informed through their leader.
Guests must familiarize themselves with evacuation routes in the premises at their workplace or study location, as well as preventive advice, guidance, and training through the various buttons on sikresiden.no.
The purpose of sikresiden.no is to provide students and employees with action competence so that they know:
- what they can do in unwanted situations
- where they can get help
- how they can contribute to preventing unwanted incidents.
You have an overview of registered guests at your unit on the Guest Service website.
Withdrawal will happen automatically at the end of the registration period. Changes during this period should be reported to personal@uit.no.
Everyone who needs to be able to invite guests will see a separate page for this after logging in to GREG. If you don't see this and believe you should be able to invite guests to your unit, please contact your manager.
All guests at UiT must have a Norwegian personal identification number or passport number in order to be registered in the guest service system Greg.
Select “register new guest” at the top of the page after logging in to Greg. Try to search for the guest. If you are lucky, the guest is already registered in another unit. If the guest already exists in the system, you can add a new role for the guest in your unit. If not, click on the button labeled “register new guest” under the search field.
See the user guide for instructions on how to register a guest here: How do I register a guest?
If the guest is already active, you will find them under "Approved guests". (Alternatively, you can use the search field on "Register new guest"). When you have found the guest, there will be a list of the guest's roles, with a button to the right of each line labeled "details". By pressing the details button, you will get details about the role you are interested in, with date fields for start and end date. Select the desired date and remember to save when you are done.
If your guest chose to register manually (not through Feide), you as a host must check the person's identification documents and verify that the guest's documents match what is registered in the Guest Service. This will typically be a passport number but may also be a national ID number. It's important that the documentation also includes a photo of the person.
If the guest you invited did not receive an email, double-check that you entered the correct email address when sending the invitation. You can find the guest under "Sent invitations", and the address can be changed at any time (remember to save changes). Troubleshooting is done in the following order:
If the email address is correct, it is possible that the invitation ended up in the guest's spam filter.
If the invitation was not received as spam, check if there is a service message on the intranet about problems with the service.
The superuser can be contacted at personal@uit.no.
| Role | Description (Main type) |
Extended description (variants) |
| Guest researcher | Guest researchers are defined in guidelines (to come). See preliminary "Extended description" | Guest researchers are individuals who have an agreement for research collaboration with UiT for a limited period. Guest researchers are not employed or paid by UiT. |
| Emeriti | Emeriti as defined in current guidelines | Individual who has been awarded an honorary formal affiliation as a professor/associate professor emeriti after reaching retirement age. The decision should be made by the dean/faculty management. |
| External PhD candidate | PhD candidate who is not paid by UiT for their doctoral work, but has PhD study rights at UiT. |
|
| Hired personnel | Persons who "could have been employed" but do not receive a salary from UiT | Personnel who are unpaid or paid by someone other than UiT, have roles/tasks/affiliations comparable to permanent/temporary employees.
|
| Contractor | Persons who "could have been employed on an hourly basis" but do not receive a salary from UiT and need an account. | Personnel who are unpaid or paid by someone other than UiT, have roles/tasks/affiliations that are closely comparable to the hourly employee on a small scale/honored for individual assignments.
|
| Exam invigilator | Exam invigilator | Special case of contractor separated as a distinct role due to volume, deviating flow, and lack of other source for the role. |
| External partner - Boards, councils, and committees (SRU) | Persons affiliated with UiT through participation in SRU, etc. | External members of formal SRUs and similar constructs.
|
| Student | Student |
|
| "Tenant" | People who have office space at UiT through an agreement with their employer and need an account | People who use UiT's premises but have no other affiliation with UiT
|
User Guides
- How to activate your user account
- Forgot or change password?
- Activate user account without national identity number
- Account closure
- Extend access to your student account
More user guides:
For questions about guest accounts, please contact the hosts at the unit you are affiliated with. You can find a list of hosts in the dropdown menu "Hosts in the Guest Service".
If you encounter any errors or issues with the website, please feel free to send an inquiry to personal@uit.no.